Welcome to Office 2013, video project number eight.
In this video, we have an exciting topic.
We're going talk about the three levels of formatting in Word--
yes, not just formatting but different types of formatting.
We're going to talk about character or font level
formatting.
We're gonna talk about paragraph level formatting.
And the really cool one, section level formatting.
Now, this is a handout with some notes.
And every one of the videos in this series has notes.
And you can download it if you click on the link
below the video.
Now I am going to close this.
We're going to open up a blank Word document I'm immediately
going to hit the F12 key to save as.
I'm going to dig down using the Save As dialog box
to find our business 16 class notes Word.
I'm going to click on Word.
The name of this file is going to be
Three Levels of Formatting.
We will accept the Save As Type or extension .docx.
I'm going to click Save.
All right, we have used this trick a few times before
and we love it.
When we want just some text to mess around with and learn some
Word tricks, I'm going to type =rand().
And Enter.
All right, so we've talked about this a few times before.
Double click a word.
We can use our mini toolbar.
I can do a font color.
I can do a bold.
I could also do Control B for that.
Any of the things in this font group
are character level formatting.
And the concept is you got to highlight.
Now, I can double click, and hold Control, and double click.
Notice I'm highlighting things not next to each other
using the Control key-- absolutely a great trick.
If I want to be efficient, all those are getting read.
I don't have to do each one individually Control B.
So character or font level formatting, you've
got to highlight all of the characters.
And then do the formatting.
Now, what if you're an algebra class
and you needed to type x squared?
I'm actually going to scroll up here.
So capital X2, Enter.
Well, we could simply highlight the 2, just the character
we want to apply the formatting.
And up in the Font group, no way-- superscript.
Similarly, I could type X sub 2, comma space, X sub 3 comma
space, x sub 4, Enter.
Highlight each one of those numbers.
I'm using my control trick.
And there we have subscript, just like that.
Those are examples of character level formatting.
Now, there's a bunch of character level formatting
here.
However, sometimes the character level formatting you want
is not up here.
So we can use our dialog launcher.
Boop.
The keyboard, if you highlight, it's Control D.
So Control D works.
I tend to use to Control Shift F because that will open up
the font dialog box in Excel, also.
A couple other ones-- strike through
is up here on the Font group ribbon.
But double strike through-- you can get a preview here
if you're watching, double strike through.
People like to strike through when they have a list.
And they're done, they strike it through.
Small caps, you could see the preview here.
And all caps.
And then hidden-- hidden will hide the text.
So if I apply this character level formatting to this text,
it will not print out.
It's only visible on the screen.
Sometimes people use that when they have a test or a quiz.
They have the quiz.
And then the answer is hidden font formatting.
I'm going to uncheck that, click OK.
So font level formatting.
Highlight the characters.
Apply it.
Now, paragraph level formatting-- my cursor's
in the paragraph, I could see the paragraph mark.
Anything up in this group here is paragraph level formatting.
So I do alignment.
I'm going to Control Z. I can open up
my dialog box using the Dialog Launcher.
I do not know a good keyboard for this.
So what I usually do is I go right click, paragraph.
Now, paragraph level formatting, we'll
do a lot of that next video when we do our research paper.
But watch.
I'm going to watch the preview and just try a few things.
What does indentation do from the left?
Notice what is it doing?
This is the margin.
You set the margins in the Page Setup dialog
box, which is a section level formatting.
Indentation-- that's just how far from the margins
do you go in.
And then you could do spacing before and after an even line
spacing.
I'm going to say double.
Now, the most amazing thing-- well, OK, so we
did paragraph level formatting in our cursors there.
What if you wanted to do multiple paragraphs?
You've already typed out your paper-- no problem.
You just have to highlight all the paragraphs.
Each one of those marks will get the formatting.
Right click paragraph, and then I can do whatever I want.
I'm going to click OK.
The real power-- I'm going to control End, E-N-D, and then
Control Enter, Control Enter adds a page break.
We can see our non printing character there.
The real power for paragraph level formatting
is when you format the very first paragraph.
And then as you type your paper, Enter, Enter, Enter,
this will carry forward.
So let's try it.
Right click.
Paragraph.
I'm going to set this special indentation--
I love this-- first line indent.
That means from now on, every time I hit Enter,
the first line in the paragraph will be indented by 0.5.
So no longer do you have to hit Tab for a research paper.
I'm going to set this to zero.
By the way, eight points, line spacing 1.08.
That's the new default in Word 2013.
So we can change that to one or to zero here.
Or this case, I'm going to change this to double.
Click OK.
Now, watch this.
If I type-- so I'm just typing here.
So I'm done.
And then I hit Enter.
And sure enough, paragraph mark had the paragraph level
formatting, but as I hit Enter and type "more,"
it carries forward.
So as I'm typing, it automatically carries forward.
So paragraph level formatting.
I'm going to hit Enter.
Now, one other thing about the default,
I'm going to click in this paragraph-- right click
paragraph.
Notice it has eight points and 1.08.
That is annoying for some people-- no problem.
I can come up and apply a style.
Now, those default settings come from the normal style.
But no way, no space.
When I click that instantly, this paragraph right
click paragraph.
No more.
It's single and zero.
So a lot of times, people don't like the normal settings.
That's the default settings.
So you could apply style.
Now, Control End, E-N-D, to jump to the end.
I'd like to talk about section level formatting.
Control Enter to jump to the next page.
Now, that's a page break.
And I'm going to remove some paragraph level formatting.
Right click Paragraph.
Don't forget if you've been carrying stuff forward
to get rid of it.
So I'm going to do Single and None.
If now you don't want it anymore,
you have to go and change it.
Now, let's just look.
Page Layout.
Page Setup.
Boop.
Remember, the keyboard for this is Alt PSP.
So margins and orientation-- those
are examples of section level formatting.
If I want to change the margins--
0.5, 0.5, 0.5-- I'm hitting Tab each time.
And I click OK.
Guess what?
Every single page is going to get this section level
formatting.
So what if I don't want that?
I want to have different margins or orientations or columns
or headers and footers on different pages.
Alt PSP-- I'm going to go back one tab, one tab, one tab, one
tab.
Enter.
Now I'm back.
The whole document, all three pages,
has that one inch margins.
All right, so you're ready?
Going to come up here.
Now I'm going to delete this.
How do I delete this?
Notice it's to the right, so I use the Delete key.
Now, I can insert a break.
And what I want is a section break.
Now, Continuous would put the section break on this page.
I'm going to say Next Page.
Boop.
Now, let's go look at the non-printing character.
That is a lot different than our page break.
A section break is not the same as a page break.
A section break means everything above this section
break or this page and above.
So page-- notice I'm on page two here.
Page two and one are going to have this one inch margins.
But now I'm in a different section down here.
Notice it says page three of three.
Alt PSP-- instantly, I can go 0.5, Tab, 0.5, Tab, 0.5, Tab,
0.5, Enter.
And now there's a margin.
That is the section level formatting, but back
on this page, absolutely beautiful.
Another example-- occasionally you'll have a report
and you have some sort of picture or chart
and you want the page to be orientated
horizontally or landscape.
I'm going to control and roll, control and roll.
I can clearly see one, two, three
that are all portrait-- control and roll.
Now, I'm gonna say, =rand() and Enter.
So I've written some text here.
And that's fine.
I have my margin set, section level formatting.
I'm going to set another section break.
Next page.
And now, this one, I want to change the orientation.
So Alt PSP, Landscape, and click OK.
And instantly, I can see I have the pages set up Portrait,
but this one is Landscape.
So I'm gonna go to Insert.
I'm gonna the search for dog and cat, dog and cat friends.
So there you go.
Now, I'm going to come to the very end.
And if I can't quite get to the end, I'm gonna Control End.
I know it's hard to see there.
There I have-- and let me hit Enter.
Now, it goes to the next page.
I'm going to scoot this picture up a little bit.
I have a hard return right there.
Now I'm going to set a section break.
Now, let's come up to Breaks, and I'm going to say Next Page.
This is a section break.
There's my non-printing character,
if I wanted to see it down below.
By the way, sometimes the non-printing characters
can get really squeezed to the edge, both page
break and a section break.
So sometimes they can be hard to find.
Alt PSP.
And I'm going to go back to Portrait.
Another type of section level formatting is column.
So I'm gonna type =rand() Enter.
Now, check this out.
I'm doing like a newsletter that I'm printing out.
And the top part has no columns.
But now I need to have just a section that has three columns.
So watch this.
I'm going to set a section break continous.
That just puts the section break on this page.
Enter, Enter.
Now I'm going to set another section break.
So section break continuous.
And right here, I'm going to type =rand() Enter.
So notice the text is between two section breaks.
But now I could do something.
I could change the margins here.
I couldn't change the orientation just
for this one paragraph.
But I can change the margins or columns.
Columns is another section level formatting.
Watch this-- three columns.
And instantly, what a cool newsletter I'm creating.
I can have text either one column or three columns
all on the same page.
Because I have a section break there and there,
now I can do whatever I want down here again.
The other section level formatting
is footers and headers.
I'm not going to show you an example.
In our next research paper, I'll show you
how to insert a header and footer.
But if you want different headers and footers
on different pages, then you have to set a section break.
One other paragraph level formatting-- maybe I'll
scroll back up here.
After lucky, I'm just going to hit Enter.
And I want to remove the paragraph level formatting.
So I want to remove just the first line.
I want none.
I'll keep the double space.
Home-- if I were to apply a bullet or a number--
I'm going to apply a number.
Enter.
So you get why it's a paragraph level formatting.
These are paragraph level formattings
because the whole paragraph gets it.
To get to the next bullet or the next number, you have to Enter,
which of course, carries the paragraph level formatting
for it.
Now, luckily, in earlier versions, it was difficult.
You keep hitting Enter, Enter, Enter,
and then the numbers and bullets would keep coming up.
But now if you hit Enter twice, it's
programmed to understand that, hey I
want to stop doing bulleting.
So in this video, we saw how to do character or font level
formatting, Control Home.
So character or font level formatting.
We saw how to do paragraph level formatting.
And we saw-- I'm going to control and roll.
Look at that.
We saw how to do margins on different pages, orientation,
and even columns.
That's the section level formatting.
Now, on a quiz or a test, if I ask
you to give me some examples, you either
have to list them out if it's a little quiz.
Or on a test, I might say, hey, show me some examples of these.
Next video, we'll have fun with a research paper.
See you next video.