Hi everybody, this is Jeff from library
and we are going to talk today about how to set up a paper in APA format
okay the first thing you're gonna need is a header and there's a real specific kind of
a header
for APA called a running head and
the thing that's kinda weird about it generally all of your pages
your page 2, 3, 4, 5, 6 how ever many future pages
are going to have a certain standard header and the first page is gonna look
different
first page is gonna be different it's gonna be an exception so it's a little different
I'm gonna show you how to set that up
so one thing I would do before we start this so that we can really keep an eye
on margins and things
I would go this is how I do it I would go to view and click ruler
so you can see this nice ruler up top to make sure the margins are we want it to
be because we're going to have to do some working with margins here
okay go to the Insert tab
header and the closest they have to an APA style header in here and I'm working
in Microsoft 2007
my look a little different and whatever version you're using 2007
the closest they have is contrast odd page so
I'm gonna click here we don't need this second line there's some
editing we're going to have to do this gonna hit backspace there
hit backspace hit backspace again now we're done
We got rid of that second line so I'm gonna type in right now what the general
header
on every page except page 1 would be
and then as soon as we're done with that I'm going to edit page 1
it's a little bit weird but you do this once you can say this as a template and
just have it set up
for your future pages or it's not that hard to do what I can show you how
to do this
so, the title at my paper is "effects of insulin" we want the title on there
we want that in capitals all caps effects of insulin
O.K? It's a pretty basic paper now this
should be over at the left margin I'm gonna click Home
and we're gonna click right here to take it to the left margin
now notice this weird margin it's a 2 inch margin that should not be for APA
what I'm gonna do in this is why it's useful to be able to see the ruler
I'm gonna grab this right here and pull it over until this one just disappear so
that we have just an inch here
'cause that's the standard margin your paper's going to be set at
so I'm gonna mouse over right there until it turns into that funny arrow
with two arrows pointing in different directions and it's like a line in the
middle
then and I'm gonna pull this over see how that 1 is disappearing up there
and then right when the 1 disappears we've got an inch
okay there we go. Now this right here we don't need this line
so I'm gonna right click on this little line here go down to borders and shading
and say "none" okay so now
we've got this set up, we've got our general
running head for our paper set up however the first page
is going to have to look a little bit different so I am going to
I'm looking at my sample paper here, that's what that rustling sound is
Because this is tricky even for me, especially for me
You always want to be paying attention to the rules of this stuff
because it's so technical
Let's go into header and footer tools and right up here, okay
now I'm gonna say different first page now when I click here
O.K it's gonna can say okay what do you want the first page to say? What you want it to say
is this
without the caps lock being on you want it to say
running head notice how "head" is not capitalized
I'm got a colon
and we're gonna type in all caps our title again
if you have a long title abbreviate it, not the words but just take some of the words
don't
try type in a huge long long it's gotta fit up here
it's gotta fit up in this area and still give us room for one you don't want it to be this huge
thing, so just
take the most important words of your title the first few words of it
okay we've got that we're gonna tab over here I'm gonna hit tab
until I'm over at this margin I'm gonna click 1
that's what my first page is gonna look like and all future pages will be what that
header I set up initially
are so here we go when I click close header and footer okay we've got this
beautiful first page here
when I return down here
so notice what it says there running head: effects on insulin
page 1 when I go to page 2 if all is according
to what I think it is, it all's proceeding according to my plan
theoretically I feel like we should have a drum roll here
when I return to a second page okay beautiful second page is back to my
standard
header that I set up effects of insulin, it doesn't say running head
it says effects of insulin page 2 and all future pages that I do when I go to page
3
when I return down there, see what's happening there so that's that is the
way it's it's
it is supposed to work that's how I wanted it to work
and every once in a while things work the way I think they're going to, ha ha.
okay so that is the trickiest part of this, getting that running head set up
we've got that set up now your title, your title page you need you do
need a title page
in APA we're gonna return down here in the top half of the page
just somewhere up here, about the top half we're gonna Center
type your title not in caps make sure my caps lock is off
effects of insulin also this paper is gonna be double spaced so if
it's not set already which it probably is on yours
mine is not set double spaced I'm gonna set mine to double-spaced, what I did was I
went up here to the paragraph button
right there sorry about the clicking noise I guess I probably didn't need to
do that
and clicking on this to double there we go
okay So then we're gonna double space down and notice were centered here
in the center and I'm gonna type in my name
the theoretical name of the person who's typing this paper
and what school I am a student at
okay there we go now if this were a more fun
formal paper or if you were writing this with a grant
or that you were actually going to have this paper published you would put in
right about here you'd put in an author note
to say this paper was written with the grant from this and that and this is
this was written whatever but I don't think if you're just
if you're a student and you're just turning this in for a grade in a class I don't think your
teacher's going to require an author note
because you really don't have that kind of a situation you're a student writing this
as an assignment so
I don't think you'll need an author note but if you do that talk to me or someone
in the Writing Center or your teacher about how to set that up or just look in the AP
manual it's not that hard
okay so there's as you can kind of see, APA is a little pickier than
MLA with some of this stuff o.k. we're gonna go down here so
right for right now with the assumptions I'm making about this page
and we're done with page 1
I'm assuming you don't need an author note now the second page technically
should have an abstract and I again I'm not sure your teacher's going to require this
if not then we can just go into the body of the paper but
technically with most APA papers, at least ones that are going to be published
again I'm not sure it needs to be this formal
with what your assignment is but generally there's an abstract so on the second page
would be your abstract
now the abstract what that is that's a summary of your paper
in a paragraph or a couple of paragraphs and notice that shouldn't
have happened now in
make that double spaced again so
take that of there these things happen
okay and it keeps going back to
single-spaced probably something I did wrong but that's okay
okay now for the actual text to the abstract
you want that over here, you don't want that centered I'll
make sure my double is on again thank you very much
okay and then I'm gonna type in I'm not gonna type in a whole abstract right now but I
I'm gonna give you, basically I'm gonna summarize
give you a hypothetical it does not need to be and indented
this paper examines the
effects insulin on
patients with type two
diabetes the sub ...
Did I spell something wrong? The subjects
studied were all
adults between the ages
a 25 and
45 and then you would keep typing whatever it is
basically you would summarize your 10 page paper
in a paragraph or a few paragraphs here
alright so there's the abstract now again take this is a
if you are required by your teacher do this
so when the abstract page is, and then we actually begin the paper
on the third page of it so the abstract should be alone
now your instructor might tell you to do something different
but for this is these are the rules and teachers can bend those rules
you want to check with your instructor but this is the way generally speaking APA should
be done
okay now we're on the third page where your actual the actual body of your paper begins
and I'm gonna quick Center put the title up at the top it does not need to be
in all caps or anything like this and if you hear some pages turning what I'm doing
I'm consulting this APA manual I do it all the time and I would encourage you to
get one and to
consult this all the time too you really don't wanna play the stuff by ear I'm
gonna trying to show you
the basics of how to do this but I would recommend that you buy or check
out one of these
we do have them in the library to check out. That's the end of my lecture and pitch
okay here's the title effects of
insulin centered
Now on yours, you should not have to keep telling it to do double spacing I did
something
funky so I'm just going have to keep doing this then return
take it over to the left margin and this does have to be indented now we're gonna be
with the regular
regular rules of writing so I'm going to tab that over half an inch
insulin can be used in the
treatment of type two
diabetes and then you would go on to type your paper
so I'm just kind of showing you the basics of how to format this it's not going to get
too heavy duty here and I'm gonna take a little break an answer this phone call (phone is ringing in the background)
I'll be back in a second. O.K. I'm back
sorry for the interruption okay I let's talk now
about how you're going to show your references and again I'm just showing you
the basic of how to do this paper just showing you how to set this up
once and for all I'm gonna put this double space on!
This has been my my nemesis in this presentation
okay it won't be for you though
alright so we're down to the last page theoretically this is last page of the
paper you're
going to type references up at the top
just like that. Hey, it kept the double spacing on!
we're gonna enter, again it should be double spaced you click over here
so we're at the left margin and I'm just gonna grab a quick citation from EBSCO
now if you don't know how to a get citations from EBSCO
there's a whole other video I have online data show you step-by-step how to
do this so I'm gonna be going to this fairly quickly
because there's a whole other video I have on that so i have an article open
up here in EBSCO
like I said there are other videos online to show you how to search EBSCO
and how to do
step-by-step these citations so I'm gonna be going pretty quickly in here
in EBSCO for instance you can take your citations from anywhere this is just one
example
I'm going to click cite from the EBSCO citation
there's an APA citation right there I'm going to highlight this and
copy it and paste it into my document
copy and there will be some editing that I have to do to make it correct
so I'm in here let's scroll this down a little bit so it's easier to see
notice how our header is still keeping up with us here
and I'm gonna paste that in
and as you can see there's a few problems with this
take this highlight all this
I'm gonna change it to the correct font
make this little bigger too so you can see this a little bit better
alright so we've got that there it's in the right font now let's go into the
paragraph button here
and we're gonna make that a hanging indent
I might have to reset this in a second because I have a feeling it's going to take away
strip away some of this formatting I set the indentation to 0
hanging indent which makes it like this with the second and third lines are indented over
and let's make this double spaced okay and we have a good looking citation
here's the deal why at the end the digital object identifier it's kind of like
the online serial number of that article
The only thing I noticed that's funny here look at this, all that space there
I'm going to highlight all that let's see if we can get of this by clicking don't add
space
nope so here's the other way I'm going to deal with this
I'm gonna put it to the beginning of the citation and I'm going to backspace
O.K. so it's on the same line as this one's references now when I click on Enter they
should be set to the same kind of spacing
there we go the only problem is now I made this
centered which we don't want that so I'm gonna take that off put it
over to the left go back into paragraph special
hanging okay and in all of your future citations you would do in the same type of format
so this is basically this is the basics and how to set up a paper
in APA format so
watch this as many times as you need I know it's a little tricky I'm about of
time here or I would I would review all what we
all what we did here but we're pretty much out of time so just back this up or
watch it again
or contact me in the library and I'll help you with this step-by-step
thanks a lot for your time and this is Jeff, signing off