It’s time to change the way you use Gmail.
Today, I’m going to show you how to get even more out of your Gmail inbox because
we’re going to go over exactly how to set up multiple inboxes in Gmail.
Oh, you’re gonna love this one.
Hey friends!
I’m Tasia and welcome back to my YouTube Channel where I share tech tips, app reviews,
and a ton of Google Tips.
Today is all about a multiple inbox setup in Gmail.
So, let’s jump into how to use multiple inboxes in Gmail.
It’s actually really easy to enable multiple inboxes in Gmail.
So, from your Gmail, head on over to your settings gear icon and click it to access
your quick settings.
Now if you scroll down through these quick settings to inbox type, you’re going to
have a few options available for you here.
I’ve actually covered a lot of these quick settings before, so I’ll link to that video
below in case you want more information on any of these other settings.
But under inbox type, you’re going to have a multiple inboxes option.
You can easily click to toggle this on or choose to customize your multiple inboxes
right from this quick settings pane.
This will actually bring you to your main settings page.
So, Just to review so you understand how we get to the main settings - you’ll click
the settings gear icon, then select settings, and then select inbox.
Here, at the top where it says inbox type, select multiple inboxes from the dropdown
menu.
You are now going to have 5 custom sections that you can easily view alongside your inbox.
These sections can be organized via specific search queries, and you can even give each
section a name if you want.
But we’ll cover that a little bit later.
So, the beauty here is that you can set up multiple inboxes exactly as you want.
So, if you have labels created already, you can use those as sections for your inboxes.
Here’s what I mean.
I’ve already got a couple sections populated here, but let’s start with an easy example
here.
In section one, I’ve got is:starred.
And what that’s going to do is it’s going to split my inbox and put starred emails in
its own section at the top of my inbox.
So, then section 2 already has drafts in there, but this time maybe I want my top clients
to be it’s own inbox section, not drafts.
So, I’ll type in is: top clients.
Notice I’m typing it exactly the same as my label that I’ve already created in Gmail.
Then, maybe in the third section we want emails from a specific sender, well we can do that
too.
We just type in from: and add the email address with no spaces.
So maybe you have a special client or team mate or boss and you want those emails organized
into their own section.
All you need to do is just continue as you wish with up to 5 inbox sections.
And if you’re wondering which type of search query you can put in here, you can click on
the learn more option to open a side pane explaining the search queries.
So once you have all the inboxes set as you wish, be sure to click the ‘save changes’
option at the bottom.
This is going to automatically bring us back into the inbox.
But things look a little different now.
At the top, I have my starred section, followed by my label, then from section, then inbox.
Now let’s say I don’t like this look where all the inboxes are stacked like this, one
on top of the other.
Say, I want to move some of these to the side so I can quickly view everything at once.
Well, let’s head to our settings gear to get back to our quick settings.
This time, under the multiple inboxes option let’s click that customizr button I mentioned
earlier.
Here, under the multiple inbox section, we’ve got options for the position of the multiple
inboxes.
I’m going to instead choose to move the extra inboxes to the right of the inbox.
Now, I’ll click save again, and here we go, I’ve now got the other inboxes to the
right of my main inbox.
This is much more organized for me, because now I can get a full snapshot of everything.
Plus, you can use your mouse to drag and resize the inbox panel too and you can also shrink
and expand any of the sections.
But there are handy additional settings when it comes to your multiple inboxes.
So an important thing to note here is that currently, if you want to move these sections
around and have say this second one actually be section 1, you can’t drag and drop.
You’ll have to re-fill out the sections in the order you prefer.
Hopefully this changes in the future, but for now, that’s how it is.
Now, something else that could make your inboxes look even neater and more organized could
be to give each section a name.
So, instaad of the section label being this is starred or is top clients, we can simply
add a name.
So, I’ll go ahead and name them.
This one can be starred, but this one I just want to call top clients, and then this last
one, I’m just going to label Boss.
And also, a fun little tip, is you can add emojis here too just to spice things up a
little bit in your inbox.
The next setting is the maximum page size.
This is automatically set to 9 and this is the number of conversations per page for the
multiple inbox sections.
So you may want to show more if you have a lot of important emails, or you might choose
to show less if you want your inboxes to feel less cluttered.
The last setting is the position, which we’ve already adjusted.
So you can go back to above the inbox, or choose right or below the inbox.
Now remember, once you’re done tweaking your settings, you want to hit save changes
at the bottom.
So here we are back in my inbox and we’ve got my new names for my inboxes on the right,
plus I’ve got less emails displaying because I chose to display less in the settings.
If you have a ton of emails and you’ve shrunk this down to only display 5 or 10 or what
have you, you will have a snapshot to the right of how many it is displaying and how
many you have.
And you can click on that to access the rest of those emails.
So, I have 29 starred emails total, I’ll click this and here we are now dispalying
all 29 starred emails.
There are some important things to note when setting up multiple inboxes in Gmail.
First, your Gmail is going to function the same way as it normally would - it just looks
different.
So, you’ll delete messages the same way and reply the same way and all that good stuff.
Second, if at anytime you don’t want this multiple email view again, remember you can
always change your view back to default in your quick settings.
And third, certain changes won’t take effect right away.
So, as an example, if I star an email, it does not appear automatically in my starred
email section.
I find I have to refresh my Gmail and then boom, there is the newly starred email.
I hope this answered all your questions on how to setup multiple inboxes in Gmail.
So, go on, what are you waiting for?
Get customizing your Gmail inbox to your hearts content.
And remember, I’ve got links below to even more Gmail customization videos.
So that’s how to use multiple inboxes in Gmail and now I want to hear from you.
What do you think of multiple inboxes in Gmail?
Will you be setting them up?
Let everyone know in the comments below.
As always, thank you so much for watching.
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Thanks for watching, see ya next time.