I'm sure you don't want to be waste the day away on email, so I’m going to show you how you can take
your productivity to the next level.
Thanks to Gmail keyboard shortcuts, you can move through your inbox at hyper-speed.
And today I’m going to show you the top 10 shortcuts for digital productivity.
Plus, stay tuned til the end to learn more about 7 tools that’ll keep the momentum
going.
Make Sure Keyboard Shortcuts Are Enabled But first things first, make sure you have
keyboard shortcuts enabled!
You won’t get anywhere fast without doing this quick step first.
Here’s how to do that:
Select the gear button on the top right-hand side of your inbox
From the dropdown menu, select “See All Settings”
Make sure you’re in the “General” tab Scroll down, select the radio button next
to “Keyboard shortcuts on”
Boom, done.
Now, do us a favor and ring that beautiful subscribe bell so that you stay up to date
on all of our videos!
OK, ready to navigate your inbox like a pro?
Follow us to Inbox Zero Promiseland...
The shortcut to selecting all the new emails in your main inbox is to simply press Shift
+ 8 + a.
Do that, and suddenly all the conversations in your inbox will be selected.
Then, with one more click of a button, you can make them all disappear by pressing e.
Archive means an email is gone but not deleted, so you can always call it back up if you need
to.
And if you want to trash those convos for good, press # instead.
Now that we’re feeling a little lighter, let’s jump into our outbound
flow.
Hit c when you need to write up a new email.
Magically, the compose window will appear.
If you’re starting to feel like Harry Potter, you’re on the right track.
Want to star an important email?
Just press s and that conversation becomes a superstar faster than Britney in the 90s.
This next one’s going to add 3 years to your life.
We’ve all been frustrated when clicking the “reply” button and automatically replying
to only the sender, but this incredible shortcut helps you loop everyone in by just pressing
a to automatically “Reply All”.
Of course, if you do want to just reply to only the sender, you can just hit r.
Being bold and putting emphasis on your text in gmail is essential to your communication,
but it’s annoying to have to select your speech and click a button every time you want
to do so.
So formatting shortcuts for bold like (command + b) or italics like (command + i) will speed
up your Google docs workflow BIG TIME.
For many of us, having a daily to-do list is essential.
If you’re in your inbox and want to start using Tasks for your to-dos, simply hit (g
+ k).
This will open your Tasks bar along the right-hand side of our screen, so you can check another
thing off your list.
If you use Tasks, one quick hack is to select a conversation and hit (Shift + t) to instantly
make it into a Task for your to-do list.
Whether it’s an urgent email or a specific ask from a client, you can use this shortcut
to put it out of sight and out of mind for now!
Curious to find your own suite of go-to shortcuts?
Press (shift + ?) to explore even more Gmail shortcuts that will improve your email productivity!
And here’s a little bonus pro tip: once you’re in that window you can also hit (g
+ k) and (command + f) at the same time to use Find to look for the function you need.
Alright now that you’re a gmail wizard and that inbox is looking suuuuper clean, let’s
dive into tools to boost your gmail productivity.
1.
HubSpot CRM
HubSpot’s free CRM integrates with Gmail to give you notifications when people open
your emails.
You don’t have to wait around for days wondering if someone got your important message.
Plus, if you need more robust CRM features like pipeline management or bulk sending,
HubSpot has you covered.
2.
Unroll.me
Unroll.me is another free tool, but this one will do some serious damage to all those newsletters
and marketing emails you get every day.
Just go through the simple onboarding process and then click to unsubscribe—or “roll
up” subscriptions into a single email that will come daily.
3.
ReplyButton
AppSumo partner ReplyButton allows you to embed buttons, polls, and surveys right in
your emails— which makes it super easy and efficient for leads to engage with your outreach
marketing.
4.
Mailtrack
Mailtrack is great because it offers a highly-rated free email tracking Chrome extension for Gmail.
Though the free version does stamp each email with the brand, it might be worth it to use
this tool to get notified when someone opens your email.
5.
Signitic
Want to get more out of your email signatures?
Signitic lets you create and customize an unlimited number of email signature campaigns,
so that you can do things like put branded banners into your signature and gather more
leads.
6.
Bananatag
Bananatag is another email tracking Chrome and Gmail extension that is free up to a certain
daily limit.
You can get detailed notifications when someone opens an email or clicks one of your hyperlinks.
There’s also some sweet features like snoozing emails, scheduling recurring emails, and email
templates that will help your productivity a ton.
7.
Helpwise
Helpwise is perfect if you need to manage several different Gmail accounts, like sales@,
help@, and hello@.
This shared inbox solution will help you deliver better customer service and sort through incoming
emails lighting quick!
And those are your Gmail shortcuts, Sumolings!
If you want even more gmail keyboard shortcuts, we’ve linked our blog in the video description
so you can check out our super sweet Gmail Keyboard Shortcuts Cheat Sheet.