Hello, everyone.
Welcome to part two of productivity demo
Microsoft OneNote Basics and beyond.
This is a six part demo, so please come back and
check out our other videos on this topic, or find other events and
videos at microsoft.com IT showcase.
And now, on to part two.
>> Now, that we've created our OneNote notebook
Let's talk about how we can organize our Notebook.
So we've created one brand new from scratch.
We saw how when we create a brand new notebook, it comes in with
one new section up on the top and then a page off to the right.
Well, what we want to do is we want to add additional sections.
How we organise our Notebook is how we want to organise our life.
So think of it this way, in this case,
maybe this is personal family Notebook.
Now, what we wanna do is we want to rename this sections.
What we can do is double click on each one of this section titles,
so in this case, new section 1, I can rename this to Shopping list.
That's one section within our family notebook.
I can create additional sections just by clicking on this + icon.
If I click on the + icon, you will see it will add in a brand
new section, I can add in may be this is going to be vacation ideas.
We can also add in another section, let's say Landscaping.
So we have multiple options for us here to add in some additional
sections and organize our life by those sections.
Within there, also, you can add in pages.
So you see how we have our shopping list here.
Well, we can add in additional pages just by clicking on add page.
Now, this is a pretty simple way of organizing, but,
let's say we start adding more and more sections within our notebook.
Not only do we have vacation ideas, maybe it's vacation ideas for
certain locations.
We start adding in additional items such as let's say we're going up
to Canada and then we've got Mexico travel ideas.
And then, we've got some Europe travel ideas.
So you can start to see as we add more and more sections,
it's taking up more and more space.
It's kind of hard to be a little more organized.
How we can be more organized with our sections,
is we can create section groups and organize like sections together.
So in this case, I can see that vacation ideas, Canada, Mexico and
Europe, those are all in that vacation realm.
So what I can do is I can right click off to the right of that +
symbol and create a new section group.
If I create a brand new section group,
I can title this one vacation or I can title it family vacation.
So now, I have the section group, titled family vacation and I can
include all of those destinations and those original vacation ideas.
How do I move these items into that section group?
Well, now that I can see the section group is available over here on
the right hand side, I can click and
drag each one of these items into that section group.
So now, vacation ideas is now within family vacation.
Same thing with Canada, I want to pull that over the family vacation
and the same thing with Mexico.
I want to also show you that you can do the same thing
over here on the left hand side.
So we see Europe is another vacation idea that needs to go on to that
vacation section group.
I can click on Europe, drag it down to Family Vacation,
wherever I want it to appear.
So now you can see our Family Notebook is getting a lot
more organized.
So not only do we have our shopping list and our landscaping up at
the very top, but we also have Family Vacation Ideas
off to the far right, and we're a lot more organized.
Now, within each one of these, think of a notebook in this way.
We have our notebook.
We have section groups.
Within each section group, we have sections.
And then on each section, we have pages.
Well, think of it just like a folder.
file folder.
We've got folders within folders within folders.
You can also organize pages in the same that you organize sections.
So in this case, let's say shopping list is for a birthday party.
So we're gonna type in, Birthday Party Shopping List.
So we're gonna create a brand new shopping list for
our birthday party.
What is included with that birthday party shopping list?
Well, the first thing we've got are cake ideas.
Right?
So we've got some cake ideas and
after that we need some food ideas as well and maybe some activities.
So each one of these pages
isn't still in reference to that birthday party shopping list, right?
These are things that we have to do in addition to that
original birthday party shopping list but
they are all associated to that birthday party.
So, how can we make this seem more in line with each other?
Well, we can make each of these pages a sub-page.
So that each of these pages in
reference to that original birthday party.
So, with Cake Idea,
if I right click on that page, I can then make a subpage and you'll
see it will appear right below that birthday party in a subpage.
Same thing with Food Ideas, I want this to be made a subpage and
Activities.
Now, again, we're becoming a lot more organized because now our
Birthday Party Shopping List can be expanded and reduced.
So now we've got our Birthday Party Shopping List right up there at
the top, we can expand it and see,
okay looks like we need to do cake ideas, food ideas and activities.
>> We're at the end of part two.
We hope you enjoyed it.
Check out part three where Bryan walks us though how to search and
tag action items.
IT Showcase has events scheduled every month where you can get your
questions answered live.
We hope you'll join us again and bring your colleagues.
You can find a schedule of upcoming events as well as on demand
videos and other content at microsoft.com/ITShowcase.
Thanks again.