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- Hello everyone,
welcome back to the Keep Productive YouTube channel.
It is Francesco here,
and in today's video, we'll be taking a look
at the top 12 to-do list applications for 2020.
This will be an updated list
of the best to-do list applications on the market right now.
Now as you can imagine,
there is so many to-do list applications
and it's really hard to pick.
We've recently developed a course that might be helpful.
It should be coming soon,
we'll put it in the link in the description,
so if you're finding it difficult to find one,
this will be more of a list that will outline
the best ones and give you all-rounder perspective.
So we'll be covering in this video
the core features, the pricing
and who this is most recommended for.
So without further ado, guys, let's jump into today's video.
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♪ I gotta keep moving ♪
- So let's start the list off with Todoist.
Now Todoist is probably one of the most known
to-do list applications on the market.
It provides you with a really all-round experience
allowing you to create projects, manage your tasks
from an inbox all the way to getting them done
using intelligent input so you can have your tasks
using short commands and also a really reliable
native application on all of your devices.
Now Todoist is probably the application of choice
for many all-rounders, those who aren't looking
for a specialist application necessarily,
but a good pack amount of features.
Now, it is priced at $36 on an annual subscription
that recurs every single year.
And for many people, including myself,
it is a really reliable application.
So our second on the list is TickTick,
again, TickTick is very similar to Todoist
in allowing you to have all-round abilities,
managing your projects and your lists,
but it does include features like kanban boards on desktop.
It also includes Android-specific features
like habit tracking and also plenty of themes
to keep you and your friends updated
if you're sharing a list.
Now TickTick is a little bit cheaper than Todoist,
priced at $27.99 per year.
And again, it does have a lot of the Todoist functionality
and it's a favorite for many people
upgrading from Wunderlist.
Number three on our list is Microsoft To Do.
Now this is a Microsoft application
and is really the go-to upgrade for Wunderlist users,
mainly because they have an importer
and also it does mimic the majority of features
that Wunderlist has.
Now inside of Microsoft To Do,
your very basic abilities, you won't get the features
that are necessarily inside of Todoist or TickTick.
However, you'll get a good basic level of ability
to manage your tasks inside of lists,
share them with others,
and be able to capture them in an inbox.
However, you'll be missing out
on some of the more advanced abilities
like filters and labels that TickTick and Todoist have.
But the great thing about Microsoft To Do is it is free.
So you can download the application,
as long as you got a Microsoft account, you can get started.
Next up is another big planner in the space, it's Things 3.
Now this is developed by a company called Cultured Code,
and they've developed this application for many years now.
And this is actually the third big official iteration.
It is priced at slightly more, however, it is a one-off fee.
If you download it on Mac, you can get a 14-day free trial
but it is $49.99 to buy it outright.
And if you wanted it on your iPhone or your iPad,
on iOS devices, they have two different pricing.
On iPhone it's $9.99 and on iPads it's $19.99.
But do remember that once you've paid for it,
you do have that single user license
which you can use across the board.
Now jumping onto Things 3 features,
a lot of people like the features
because they're very simplistic.
You can manage your tasks in today, this evening,
and even see all of your scheduled events
and tasks for the coming weeks ahead,
and also be able to manage your tasks inside of projects
and areas which is something that some other applications
like Todoist and TickTick don't actually have.
So this is definitely a go-to for those looking
for sort of a interim between a good to-do list application
like Todoist and a more advanced GTD-like application
like OmniFocus which we'll come to later.
Okay, so number five and that is Remember the Milk.
Now Remember the Milk is a fairly old application
in the space, it's been around for a fair while.
And it was promoted by Apple in its very early days.
Now RTM or Remember the Milk has a really nice design
and is available on pretty much all devices.
Now there is a free experience,
however I remember it being very limited.
But the annual plan for premium is $39 per year.
Now the application does remind users
of a GTD-like experience but it does allow you
to do a lot of different things including add tags,
setting due dates and start dates as well which many people
like to have inside of their to-do list application.
So a lot of people are looking at this application
even though it is a veteran in the productivity space.
Now talking number six, another veteran is OmniFocus.
Now OmniFocus 3 is one of the most popular
to-do list applications for those looking
to really hone in on their task management,
this is more of a GTD-esque application
that follows much stricter abilities
and I guess a little bit of learning and training as well.
Now it is available on iOS only,
so you only can be able to get this on Mac and iOS devices
like iPad and iPhone.
Now the great thing is it has a license
that can cover all of them.
It's $99 per year which is a little bit steep,
but again, you're paying for a really quality application
and the actual developers behind it, The Omni Group,
are developing more than just one application
so you're supporting that network at the same time
and a lot of people are wanting to join the OmniFocus
sort of clan.
They do stick there for a fairly long time,
and that's maybe because the features are very good to learn
and once you learn them,
you can really get and go far with them.
Now moving on to number seven, that's Nirvana HQ
and in my opinion this is probably
one of the most neglected GTD applications out there.
It is a really GTD-focused application
with plenty of training.
If you're looking to using the application,
I think you do really have to be sort of trained
in GTD or at least have read the book
because you'll have a whole host of different projects
like next actions and also weekly reviews to go through.
But in my opinion, this is one of the most reliable,
I guess feature-driven application that promotes GTD.
And it is really one of those sort of hidden gems.
Now Nirvana HQ is $29 per year.
Again, which is a lot cheaper.
So if you're looking about
that sort of OmniFocus-like application
that has a few GTD sort of following abilities,
then you're actually gonna really enjoy this one
and I guess save a little bit of money,
although, again, it's probably missing out
slightly on OmniFocus' design,
OmniFocus' design is very well-known
especially for winning awards with Apple.
So just be aware of that but I do think
it's very much a hidden gem of the productivity
or to-do list application space.
Now moving on to number eight, we have Taskaid.
Now Taskaid is a free application
and you're actually allowed free collaborators on it.
It's more of a team application these days,
they're pushing it towards it,
but it does allow you to manage your tasks
and do a whole host of other things as well.
It's sort of taking on the application notion, in a sense,
allowing you to create boards
and even manage some of your other projects.
However, Taskaid does provide a nice to-do list
that you can share with other people which is quite nice
and they don't even have to have a Taskaid account
which is great because they can guest edit
all of the lists you send them.
So for example, if you are looking to send someone,
if you're someone in college or university,
or even someone who works in a small team
looking to constantly share like a list of tasks
or timeline that you're gonna be working on
the next couple of days,
then Taskaid is a good application for that.
They do have a premium which is $7 per month,
which does give you access to more collaborators
and also does give you access to more storage, I believe,
as well as features.
But I'll include all of the details on pricing below.
Now number nine is Google Tasks.
This is very similar to Microsoft To do
but has a little less abilities.
You can only get this one currently on iOS, Android,
and you may have seen it in Gmail
on that right hand side panel
where you can open it up and see your tasks.
Now if you're a Google freak and you use Google Keep
for taking notes and also Google Docs and all that,
this might be a nice application for you.
However, they don't develop that much on it.
It is a free application and for example,
if you're in Gmail and you commonly like to save emails
as tasks, you can drag any emails into your Google Tasks
using that browser extension,
sort of like browser extension.
And it will actually allow you to open up the emails
as soon as you start that task which is quite nice.
So again, if you're a Google fan, boy or girl,
then you can enjoy that one for sure.
Number 10, guys, is 2Do
and that's spelled with a number two and D-O.
This is an application that's been around for a while.
I believe it's a single developer
who's working on this application
but it is sort of a balance between OmniFocus and Things3.
It does provide you with really nice GTD-like abilities,
allow you to plan your projects in very structured fashion.
They do have these things called smart lists
which help you to create these really advanced filters
to set things up.
And the great thing is they've got a single user plan
across all of your devices, you can get it for $59 one-off,
which I guess is a good price,
especially if you're looking to save money
and just get one license as you go.
Number 11 is another application, Any.do.
They do have a free experience,
it's very similar to Microsoft To Do
but also Google Tasks,
but goes a little bit further
in allowing you to create lists
and what I quite like about this application
is the inclusion of a calendar
allowing you to see your calendar events,
allowing you to connect up with Google Calendar,
but also allowing you to organize and manage your tasks.
And they do have a few abilities in the,
I guess, AI or machine learning
which they're slowly releasing
which will allow you to action tasks
and get a computer to start doing some of those tasks.
But again, very early days and experimental.
They do have a premium plan
which is priced at $5.99 per month
but a lot of people are happy to pay that
because the reliability and apparently the retention
on this application is a lot higher
than of other applications
in the to-do list application space.
But again, that $72 per year, it's a little bit steeper
than some of the applications like Todoist,
actually doubling Todoist's price,
but again, if you find the application reliable,
then it's totally up to you
and I think the user interfaces
are some of the best in the space,
especially from a concept perspective.
They're always sort of like a concept to me
because they're so well-designed.
So that's number 11 and the final one is actually one
that is a little bit of a wild card
but again, it's Habitica.
If you're looking to gamify your productivity
in a task management sense,
you can use something called Habitica
which was previously known as HabitRPG.
It's basically a game, allowing you to create a character
and then once you start completing tasks,
you can inhabit, you can actually monitor
your productivity gaining XP and growing your character
and taking them through the levels.
So that's a free application.
There are some subscription which I believe were $5 a month,
but again, that's to get extra gold and also gems
and to access a few more features.
So guys, those were the 12 that I'd recommend.
Again, take your time.
We've just released a course that will help you
to pick your perfect to-do list application.
It's more of a timeless guide,
so it does mention a few of these,
however, at the same time, it tries teaching you
to really think about how you're approaching
your to-do application's decisions.
So please do check it out in the link in the description.
I also will be planning a free application's feature
where we'll go over the best to-do list applications,
so please do subscribe if you're brand new.
Like this video if you enjoyed it
and share below maybe which one you are using
or which one you picked from this video,
'cause it would be great to hear
and also gives other people the opinions
and sort of insights that they might need to know.
So guys, a big thank you
and I'll talk to you guys very, very soon.
Cheers, everyone, bye!
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