Notion just announced a huge update called Notion Projects. It seems like a big boost
for collaboration and productivity. So let's see what it is and how we can use it.
Right now, many people and businesses might be using tools like Asana or Trello
for project management. But this update makes Notion a very strong contender.
So once you update your Notion, you will see new pages called Projects and Tasks.
Projects is where you can see all your projects categorised into each status such as Backlog,
Planning, In Progress and Cancelled. If you or your team has to juggle lots
of different projects, this makes it easier to keep track of them.
And each project comes with properties you can customise. For example, you can add due dates,
priority and owner. But I think one of the new features is this autofill by AI. Here, I have a
summary column which automatically summarises all the information from the page. This way,
you can instantly know what each project is about without having to open it. But of course it's not
just for summary. You can use AI to create tasks and things you need to do next for each project.
And you can add your own custom fields to a project as well. I added this tag column so
it's easy to see what each project is about. Then if you switch to the timeline view,
you can now create dependencies. So if you have a specific order to complete your projects,
you can just use this, which makes it so much easier to see
which projects need to be done first. And you get to see the only projects
that involve you as well. So that's convenient if you work in a team.
Oh by the way, you can add tasks from inside a project by clicking on this
button. Here you can create steps to finish this project and add due dates and stuff.
Now let's see the task page. This is really cool. It pulls all the tasks from the projects and
shows them as a list. You can of course change its view to board view and others. You can create and
customise them however you like which is great. It's so nice that you can now easily have a birds
eye view of all the things you need to do. Another huge addition is Sprint. Sprint is a
popular method to manage and execute projects. It involves breaking down a larger project into
smaller, more manageable tasks or "sprints". These sprints typically last between one to
four weeks. So it's an useful way to set new goals and break them down into smaller tasks,
execute and repeat. In the Sprint page, you can see the ones you have and create a new one for the
future and decide its timeline. Then once that's done, go to the Sprint board page and pick which
projects you want to do in each sprint. So if you want to work on this one in the current sprint,
you can drag and drop it to the sprint 1. And if you want to postpone a project,
similarly you can just drag and drop it to the next. But the unfinished projects
and tasks will be automatically moved to the next sprint. So that's convenient.
When you're happy with the plan, you can now start working on the current sprint,
which you can do from this tab. You can use the board view to see and organise your tasks.
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Alright, let's go back to Notion. The number of new integrations is also amazing. You can connect
Notion to your favourite tools like Slack, Github and Asana. It's now even possible to
create synced databases between Notion and these tools. So any update in them will be
automatically applied to Notion databases too. Also moving to Notion from other tools like
Asana seems easier than before since there's now an option to import everything from it.
And apparently, automation is also coming soon which sounds very exciting. It will
definitely help save a lot of time because you won't have to switch between apps as often.
Overall, I think this is a significant update especially for teams and organisations,
but even for individuals and freelancers like me who has to keep track of many projects at
once. I'm excited to see what else they will add in the future, including the automations.
If you're curious, check out my video on how I use Notion to run
my business and create content. Thanks for watching! See you in the next one.