Hi everyone, my name is Kevin.
Today I want to show you how you can set up a
signature in Outlook on both the desktop and on the web,
and before we jump into it, as full disclosure, I work at Microsoft as a full-time employee.
Why don't we jump into it, that way you could start looking very
professional with nice signatures in your emails. Let's jump into it.
All right, well here I am on my desktop and what we're going to do first is I
want to show you how to do it using Outlook desktop. I have Outlook here on my taskbar.
I'm going to go ahead and click on this.
This is the latest version of Outlook, it's part of Office 365.
It'll probably work if you have an older version of Outlook as well,
but I can't promise anything, but signatures haven't changed that much.
It's been a feature in Outlook for a very long time,
so if you follow along, it should work for you regardless of what version you have.
So here I am in Outlook. How do you update your signature? Well, the one way you could
do it is you could go through the file menu, so I could click on file here, you go to options,
and then under options, you click on mail, and then there's something called signatures
within the mail view. So, I could click on that and then I'll bring me to the signature view.
Now that's a lot of different clicks that you have to do through the interface to get there.
A much easier way to get to signatures, and one way I like navigating the different settings menus
is to use the search feature right up here. So, tell me what you want to do.
Well, what I want to do is I want to set a signature.
So, what I'm going to do is just type in signature.
If I could spell it correctly, and then here the top one is signature and then I can click on this,
and click on signatures, and that also pops it up.
So, an easier way to get to signatures.
So here I am in the signature view. It looks very lonely.
There's not much in here, so I need to create a signature.
What you'll see is you could set up multiple signatures,
so I'm going to go ahead and create a new one.
Now what I could do is so I'm going to click on new and then I'm going to type in Kevin
YouTube, that's going to be the signature that I use here.
And I'm going to click OK and now what I could do is I could
choose the e-mail account that I want this signature to be associated with.
So, I'm going to have it go with my Live e-mail account, so kevin.stratvert@live.com,
and then I have two options. I could send. I could include this signature on new messages,
so that's kind of nice.
The first time I reach out to someone, it'll include my signature, so I'll get it, go ahead
and select the signature. And then also on replies and forwards, I could decide
whether I want to use the signature or not or maybe I use a different signature on replies.
Maybe you know a slimmed down version, so it's not this massive signature
on replies, but in this case, I'm just going to choose none because in the first message,
it’ll include it and I don't need to include this signature again.
OK.
And then, so once I've kind of set a new signature, I've decided what e-mail account
it's associated with, now what I want to do is actually create the signature.
So, what I'm going to do is, I'm going to type in my name here Kevin Stratvert,
and then what we're going to say is, so I work at Microsoft.
So, I'm going put down my title at Microsoft, so Senior Program Manager.
What does senior mean?
Well, probably means I somewhat know what I do at work.
So I'm going to put that down. And then let's see, maybe ahead of that I'll say
Microsoft Senior Program Manager and then I'll put a phone number down.
So, if any of you want to call me, you could just dial this number that I'm putting down.
It's not actually my real number, but just putting down a phone number there
and then I'll just put down this e-mail address.
There and to make it look really professional,
I should probably put a logo in here and what's cool is you can put a logo in.
So here you have your standard editing options and one of them is insert a photo.
So, I'm going to click on that icon.
Conveniently, I have a logo sitting on my desktop,
so I'm going to click on that and there I have my logo inserted into the message and some of
the things that I could do so I could change the, let's say I want to change the font.
So, I'm going to go ahead and select all this, and I really like the font Segoe UI Semilight.
So, I'm going to set that and then I could also, you know make it bold,
maybe I make my name bold just to make it, this way I can make my name stand out a little more.
I could also insert a link, so many different things you could do in terms of formatting,
so have fun with it, but that's how you get to signatures. I'm going to go ahead and click OK,
and now if I click on a new e-mail message, I'm going to click on new e-mail, you'll notice that
my signature is there right as part of the e-mail message, so that's how easy it is to
set up a signature in Outlook Desktop. Now what we're going to do is let's jump to the web and
I'm going to show you how to set up your signature using Outlook for the web or Outlook on the web.
So, I have this browser window open and here I am on office.com. This is where I could go to
see all my different Office apps and so I have Outlook. I already have a tab open for that.
So, I'm in my main Outlook view and what I'm going to do is
click on settings and you'll see here I have a bunch of the most popular settings right here,
but I don't see signatures. I could similar to the desktop, I could click down here,
view all Outlook settings, and I can navigate my way to signatures,
but we found from the previous example that it's a lot easier just to search for settings.
So here too, I'm going to use this search Outlook settings and I'm going to type in signature.
Hopefully this time I spell it correctly.
I did, and then the first option here is e-mail signature.
I'm going to go ahead and click on that and that brings me immediately to the screen where
I could set my e-mail signature, and here too I could type in Kevin Stratvert and I'll type in
Senior Program Manager, and here too, I also have the option of just including
the signature on new messages or I could also include it on forwards or replies.
So, I have both of those options. I'm going to do new messages for now, so let's save that.
OK, that's been saved, and now if I click on new message,
you'll see that my signature is included as part of the new message.
So, as you can see, it's really easy to set up a signature, and once you have a
signature in your e-mail messages, it really makes you look more professional having this
name and title and logo show up, but you can do whatever you want with it.
Hopefully this helps you get down the path of creating awesome signatures
for your e-mail messages, and that's all it was.
So hopefully you enjoyed this video. If you did, please give it a thumbs up, and if you
want to see more tutorial videos like this, hit that subscribe button and that way you'll get a
notification anytime new content like this comes out. All right, well, I'll see you next time. Bye!