Are you new to project management, and wondering what are the phases to project?
Well, I'm going to share with you the five fundamental phases that all of us who are
project managers use, and if you want to become a project manager Ninja, stay tuned to the
end of this video, because I'm going to be sharing with you an amazing guideline on why projects fail.
A must if you're new to projects, hi, if you're new here, welcome, for the best career and project
management advice. Subscribe to my channel, hit that bell button, and you'll get a new video every Wednesday.
I've been a project manager for many years, more than I can count, and there are very specific
phases that you go through when it comes to project management.
I'm going to share with you what those phases are, so that you can be successful in your projects.
So if you're excited about all of this, give it a thumbs up, and let's get to it.
Okay. There are five phases to project, and the first phase that we're going to talk about is initiation phase.
You probably got a knock on the door from some senior management individuals saying,
Hey you, congratulations, we think you're awesome and you're going to run a project.
Woo. Celebrate.
By the way, that's a pretty amazing accomplishment to have been chosen to manage a project.
Now, the key with initiation phase is you need to get all of the details about the project
before you can even start it.
So this is where you want to sit down with what we call the sponsor, the person who's
initiating and supporting the project, usually a senior executive, and find out, what's the
scope statement, what expectations do you have around timelines?
Is there anything specific I need to know? Like business justification?
Who do you think needs to be in the project?
And so you want to get all of this information.
So that's called the initiation stage, so that you can really start planning your project.
All right, project phase number two, and it's planning, planning phase.
So what's really cool about this is, you've just gotten all the key information from initiation
stage from your sponsor, and now you want to put it into a really cool document that's
going to kind of summarize everything.
And we call that the charter.
So in the charter, you're gonna have more detailed information around the scope statement, ins and outs.
You want some business justification as to why you're doing this project, high level
timelines, uh, you know, responsibilities, everything that you need to set your team
up for success.
Now the cool thing is, you're going to do this on your own, maybe pull up some information
from subject matter experts, but then you're going to call a kickoff meeting, and that kickoff
meeting is with all your project team members, and you're literally going to give them this package.
Hey, here's a charter, and everything you need to start the project off running after we end this meeting.
Yay. It's a really great way to ensure that everything is prepped ready to rock and roll.
And that's called planning stage. project phase number three is execution.
So it's interesting cause, planning and execution kind of overlap.
And what I mean by that is, in the planning stage you have gotten some high level tasks,
but in the execution, you're actually even getting more.
You're kind of doing a fine tooth comb through everything, and you're now your team members
are up, and ready, and running, and you're now getting all the fine details that you didn't have.
And you're also in the process of executing things.
So things are coming up to the surface that perhaps you didn't think about, all good.
It's all part of project management, and it's cool because you have documents anyway, they're
live, you're supposed to update them.
But this execution stage, is now everything is humming,
you got the details, people are now putting the, crossing the T's, dotting the I's on all the information that
you have, and you're off and running and moving towards your end goal.
All right, the fourth stage is monitoring control.
I consider this, I call it the easy stage.
Now don't get me wrong, it's not like there is an easy stage, and everything, but if you've
done your due diligence, and you've done everything you needed to do in all your other stages,
then execution and monitoring, things are humming along.
You're just doing tweaks, and ensuring things are on track.
Now the big thing here is, you want to take a look at changes, so you want to put in some
sort of change control, maybe take a look at risks a little more deeply here, but you're
just making sure that your team is successful, and you're monitoring and controlling
things, and ensuring that time, scope, and budget are being adhered to.
Okay, we're getting close now, before we move on to the absolute last stage, which is stage
number five, have you come across any of this stuff, in your projects, in the past, of the
specific stages? If so, let me know in the comments below.
Okay. Stage five, closing the project.
This is where you've done all your due diligence, and the project is ending.
So what are some of the things that you have to be aware of?
Well, you got to make sure that the business unit owner, or the person who's actually getting
the deliverable, that you had from this project, is happy with all the requirements.
So you've got to go through that.
You also perhaps, want to do a little bit of an after action review, how did everything
work, so that you can have these learnings, and turn those learnings, into actionable steps
for your next project.
And last but not least, don't forget that celebration, everyone's worked really, really hard.
You probably have some great team dynamics as well, and you want to end everything on a positive note.
Now that you know the five phases of projects, and what you have to do in each phase, it
is time for you to understand the top 10 failures for projects, because you want to, believe you
me, not ignore them,
you want to run away from them, and the only way you can do that is, by knowing what they are.
So you can grab them from the link below.
Don't forget to subscribe to my channel, like this video, and share it with all the professionals
that you know now.
Let me know if there's any particular phase of a project that you think you'll have some
challenges with, or that you're excited about.
Tell me in the comments below, until the next video.
See you later.