>> Welcome everyone. Are you looking for new opportunities
to sell to the county? Well, we're excited to take this time
to present this information to help you determine your right
foot and selling to the can.
This video will help you understand our procurement
process and ultimately understanding our process will
help all businesses improve their strategy.
>> A good place to start is with what we call the
procurement cycle. The procurement cycle begins when
the county department has a requirement or a need for goods
and services department's control their budget understand
their business. The process continues by the fighting and
specifications for a good or service and collaborating with
staff in the procurement Department to determine the
optimal for chairman strategy. After this occurs, the business
opportunities solicited responses are evaluated and
then an award is made. The procurement cycle concludes
with implementation delivery and supplier performance.
Understanding the permit process is vital to your sales
strategy.
>> One of the most important things to remember is how we're
structured here at the county.
The Central Department of put your money and material
Management where D PM M is the ultimate authority for
procurement. Here at the count
deep him supports the other 40 plus departments and agencies
that their particular apartments. However,
prospective businesses need to understand the importance of
getting out in front of the customer who are the program
managers. It missed Raiders engineers, etcetera,
the staff or the subject matter experts that defined the
specifications for these various opportunities. So now
that, you know, the basic put him in structure and who
determines the budget and requirements, it's important to
know how the actual pertaining to process what?
>> It's unfair. Facts county, we categorize open market for
term. It's based on the estimated spend $4. Now there
are 3 general categories upper term in small, medium, large
purchases. Let's start by talking about small purchases,
a small purchases, any expenditure under $10,000.
The small purchases are fully delegated to the individual
department with no involvement from the PM, ET these purchases
are generally require a single quote. And department reach out
directly to trusted suppliers for estimates and price of
processing time for a small purchases. You take someone to
5 days to complete. So if you know, the county has a need for
a particular goods or services and your pricing is
competitive, reaching out directly to the department or
agency could be a great strategy for small purchases.
Medium purchases are what we call him for an informal
purchases or expenditures between 10,200 $1000. Within
the informal category, there are 2 methods for painting
required. Competition were purchased from 10,050 $1000.
Agencies are required to solicit a minimum of 3 quote
with one of the quotes being from a small women and minority
owned or swam vendor
for purchases between $50,000 and $200,000, minimum of 4
quote there needed to being from slam supplies. This is a
great opportunity to be competitive in the medium sized
purchases that identifies the swim supplier departments
directly solicit from former purchases by reaching out to
suppliers were advertising on even the state's the
procurement system. This type of purchase can take anywhere
from 15 to 45 days to complete media purchases can often be
pure out of requirements, are creating a relationship that
the county has the benefit of this purchase category.
Finally, we have our large purchases are what we call a
formal purchase. A fall surge is conducted for expenditures
above $200,000. This is where the center for term in office
and that will conduct a formal for treatment process. With the
other invitation for bids. For a formal request for
proposal,
formal, I've is generally seek the lowest price based on
specifications. West formal our PC coffers to obtain the best
value through negotiation. These formal purchases to
publicly advertise to Eva to register vendors in the system
even allows vendors to register using commodity codes and the
automatically inform when the magic solicitations are
posting. We highly encourage prospective vendors to register
for notification of opportunities, not only with
Fairfax, but with other localities agencies across
Virginia, large purchases can be complex and to take anywhere
from 3 to 6 months to complete.
>> All in all, our procurement structure is very important
when trying to sell to Fairfax County, which agency that
worked best. Andrea, good or service fits within the
thresholds are the most important things to consider
when finding your right foot and sound effects