Welcome to Office 2013, video number nine.
Hey, we're going to start off by downloading a start file.
We're going to download this.
The link to get to this web page is right below the video.
I'm going to click, and we're going
to send this to our Class Notes, Highline, whatever quarter
we're in Business 216 Class Notes.
And we're in Word for class notes.
The file name, video project nine research paper
no format start file, is perfect, and so
is the save as type.
I'm going to click Save.
We'll go over to Windows Explorer.
I'm going to go over to Windows Explorer, do the same thing.
Just like the Save As dialog box,
I'm digging down, digging down.
Did it go to the right place?
Did I save it?
Yes, it did.
Now, what we're going to do-- this
is a video about a research paper.
We're going to learn some cool tricks for research papers.
But this one has all the text but no formatting.
So we're going to open this and then open up
a second blank document.
So you ready?
I'm going to open this up, close the clipboard.
This is our no format start file.
I'm going to Control-N. And so document one is the name.
I'm going to hit F12 to save as, and I'm
going to dig down to that same folder, fall 216 class notes.
And in Word, I'm going to give this the name--
some smart name, I'm going to call it
something like FinishedResearch PaperVideoProject.
Where do you want to save it, what do you want to call it,
and the file extension-- I'm going to click Save.
All right.
So we're going to learn about documentation
styling for a research paper.
Now in the textbook, they talk about two different styles,
APA-- American Psychological Association-- and MLA-- Modern
Language Association.
The notes handout that I have has
like a bulleted list of all the style elements.
Now, the first thing is we're going
to go over to the Reference tab.
We're going to go over to the citations and bibliography.
And right away, before we do anything,
I'm going to select the documentation style.
We want MLA seventh.
That way, when we create our works cited,
it will know to do things like hanging indent
for our reference material.
So what's cool about Word is you pick your style,
and it will to some degree understand
how this research paper should be formatted.
Now, a bunch of things that are required in this style.
The very first thing is margins.
We've got to have margins all the way around.
We know its page layout.
We could use this dialog box.
We could use the drop down there.
We know the keyboard Alt-PSP.
And I'm just immediately going to go, oh, 1, 1, 1, 1,
1 all the way around.
That fits this style.
Escape.
The next thing is-- and I'm going
to go over to Home-- is we're going
to use Times New Roman and font size 12.
We could change that here, but watch this.
This normal style-- we talked about this last video--
you can actually modify it.
And then for this document, whatever formatting you add
will always be applied.
I'm going to right click, Modify.
Now, there's a few things we could do here
under character level format.
I'm going to say Times New Roman, 12.
We could also, in any style we're modifying,
come down to this button right here.
We have all sorts of options, and I
want to get to some paragraph level formatting.
I want to get rid of that by saying double.
And I want to get rid of this zero.
So we're going to do some other paragraph level formatting
later on for the bulk of our text.
But for everything, the text, the works cited,
they will all get this double spacing, 12 font size,
and Times New Roman.
All right.
So before we write our paper here, we want to add a header.
That means on each page, there's going
to be your name and a page number.
Now, there's a couple ways to insert a header.
We could go up to Insert, Header.
And then we want to go down to Edit.
That will open it.
I'm going to click Close.
Or watch this.
See the margin at the top?
I can just come up here and double click.
Now look at my cursor there.
It has a little alignment.
That means right align.
Whoa, center align.
Left align.
That means I can actually click and double click.
And it will immediately, just from my insertion
point and double clicking-- and this works anywhere
in your document-- it will automatically align.
Now, I'm going to Control-Z. Another way
to do that obviously is just to come up to Home
and click Right Align, or we could use control R.
Now, you type your name.
Now where I wrote your last name,
I want you to just write your last name.
Then type a space, and we need a page number.
I'm going to go right up to the Header and Footer Tools design
ribbon.
And over here, page number.
I'm going to say current position
and just select this first one.
Now, the cool thing about this is
that that's a special number one.
If I close this Footer-- and watch,
I'm going just to show you, Control-Enter.
Oh look, I jumped to the next page, Control-Enter.
That is so cool.
Now, that's not part of the body of the text.
That is a special grayed out thing.
You can't edit it until you get back into Edit the Header Mode.
But notice it's automatic.
It will increment the page number as we carry forward.
Now I'm going to Control-Z. Control-Z,
I got rid of those two Control-Enter,
which were page breaks.
Now, one other thing.
If I wanted to edit this, I can double click it.
And I want to show you, how do you
know that that is a special type of text which automatically
does something, like when we hit Enter,
it automatically increments?
Well, you can look and see the code behind the scene
with Alt-F9.
Alt-F9?
Look at that.
Page, slash, and then merge format.
So Alt-F9 is a toggle.
And this is the first time we've seen this.
And we'll see this a few other times in the class.
It's just when you Alt-F9, it shows you
behind the scene the secret code that does what it does.
All right.
Don't get stuck in this mode.
It's a toggle.
So Alt-F9.
I'm going to close the Header Footer.
Now we're ready to start typing.
In MLA, you don't have a title page.
You just have align to the left, double space, your name
and other information.
I'm going to jump over to my other Word
document using Alt-Tab.
And I'm going to highlight name, professor, English class,
Control-C, Alt-Tab, Control-V.
Now, luckily the formatting from over in that document
was the same here.
It had double space.
If it wasn't, you would say paste text only.
And actually, we will encounter a situation
in just a moment where we need to use that smart tag.
Now I'm going to hit Enter, and we're required to put the date.
Insert, Date and Time.
And there's a bunch of options.
The first one is the one that's going
to be required for this style here.
If I click OK, it will just hard code the date.
If I were to check this like I was building a template, that
means-- update automatically means every time I open
this Word document, the date would change to today's date.
I'm going to uncheck that.
I do not want to automatically update.
I want this hard coded.
I'm going to click OK.
All right.
So no title page.
We've done our header.
We've done our information at the top.
Now I need to center this and add a title.
Home, Paragraph, Center or Control-E. And the name
of this research paper is Antivirus Programs.
Now Enter.
Now we're ready to type our text.
I need to align this to the left.
Actually, I need to do a bunch of paragraph formatting.
I'm going to do a right click and Paragraph.
So not centered.
We need it left.
Indentation, we want special.
This documentation style requires a 0.5 tab
at the beginning of each paragraph.
We don't want to have to type those,
so we just say special first line indentation,
and it will automatically happen.
All right.
We got our double space.
I'm going to click OK.
All right.
Alt-Tab.
I don't want to type this research paper here,
but I do want to highlight everything.
I'm going to click that first line and scroll down.
And before I click on the end, I'm going to hold Shift.
Now I'm going to Control-C and Alt-Tab.
Alt-Tab jumps between those two windows.
And Control-V.
And just like that-- oh, look at that.
It didn't.
It did not take the formatting I had here.
No problem.
This is an exact case where we want to point to our smart tag
and say Paste Text Only.
And just like that, our first line indent worked perfectly.
Next we want to add a footnote.
So we want to come to the second paragraph,
at the very end of the first sentence.
I'm very carefully going to click after the period,
but before that space.
Notice that space is a non-printing character,
and it's helping us position the footnote here very carefully.
Now, footnotes in the MLA style are
used for explanatory notes that go
beyond what is written in the text.
So with our cursor there, we're going
to go up to References, Insert Footnote.
Now, watch this.
Instantly, it puts a superscript number
one there, a one down at the bottom, and a line.
Now, this footnote has a style, and we
need to change it to match the style of this document here.
So we want to right click.
And notice it says Style.
Now, if I right click up here in the text,
there's no style on the context sensitive ribbon.
And the reason why is there's no style there.
Here, this style is automatically
applied when you insert a footnote.
So right click, context sensitive menu.
I click on Style.
It already is showing that I have footnote.
I want to modify.
12 New Times Roman.
Come down here to the Format, click Paragraph.
And I'm going to select double for line spacing.
Click OK.
Click Apply.
Wow, that was three dialog boxes deep.
Alt-Tab to go over to our Word document.
And very carefully, I'm going to highlight this
without the paragraph mark.
Notice our non-printing characters
are very helpful when we're constructing Word documents.
Control-C to copy, Alt-Tab to jump back over
to my research paper, and Control-V just to make sure
I'm in.
I'm nervous here.
I'm going to point to that Paste Text Only.
Doesn't look like it changed at all.
All right.
Now, that's a footnote that explains a little bit more
than we wanted to write in our text up here.
Another interesting thing about footnotes,
of course, if I were to do something silly like that,
of course it moves.
So Control-Z. Control-Z got rid of all
of those Enters, Enters, Enters.
All right.
So footnote.
Now we want to do a citation.
We want to give credit to the person where we got this idea.
So this is the second paragraph at the very end.
Now, watch this.
Right after the computer and before the period,
I'm going to type a space.
Now we're going to go up to References, Insert Citation.
And here's what's so cool about this Reference
tab and this Insert Citation and Add New Source.
We're going to have to write some information.
We got this from [? Keranos, ?] this idea on page 201 to 205.
But we're going to enter the data for this reference right
into new source.
And because we enter it once and only once into this dialog box,
we'll be able use it in citations
and when we click the button to create our works cited,
our bibliography, it'll automatically be created.
So I'm going to click New Source.
All right.
Now, one cool thing about this is
if you select from this drop down, the fields change,
and they're trying to help you to figure out
what you have to put in this reference here, or this source.
So this is a book, so I'm going to write
the author's name, Tab, Tab, Tab.
The title is Internet Security.
Tab, the year, 2013, the city.
And I'm going to click OK up here.
By the way, if you click this, you
can just decide from what you want.
It shows you all the possible fields.
I'm going to click OK.
Now, this is a citation right here in parentheses.
We want to edit it.
So I'm going to click in it.
And on this right hand side, gray bar with a drop down,
I'm going to say Edit Citation.
Then I'm going to add some page numbers.
You can suppress and put different information.
We'll do that in our next one.
This is from 201 to 205.
And click OK.
All right.
So that is exactly in accordance with our MLA style.
We have a parenthetical reference.
This will show up later in our works cited.
All right.
Our next citation, we're going to come down
to the third paragraph here.
It says according to Shelly and Cashman.
And right after Cashman and before that comma,
I'm going to type a space, insert citation.
Oh, look.
That's already available on this list.
So if you're using the same citation or reference
over and over, boom.
You can get it from there.
I'm going to say Add New Source.
I'm going to click the drop down.
Document from the web.
February and 15th.
All right, I'm going to click OK.
Now this one we just mentioned the author name.
So I'm going to click inside of it
and click this little drop down and say Edit Citation.
So press the author.
Click OK.
Just like that, it gets the name of the web page.
Now, we need to come down to a footnote
here because we're going to have-- this is someone else's
idea also, and we need to give credit.
So at the end of horses, I type a space before that period.
Insert New Source.
This is going to be an article in a periodical.
The author.
Going to be 55 to 61.
I'm going to click OK.
What's so cool is we enter it once here.
We can use it for our citations and our works cited at the end.
All right.
So this one also we had our name just up there.
So I'm going to click in our citation.
Click on that gray drop bar to the right.
Edit Citation.
55 to 61.
We're going to suppress the author.
Going to want to check Title also
because I only want the page number.
So I'm going to click OK.
All right.
Now, we're ready.
We have our three citations.
We're going to come to the end, Control-N, wherever that is.
And our works cited for our bibliography
is at the very end on a new page.
So Control, Enter.
There's our non-printing character.
I better change the paragraph settings here.
Right click, Paragraph, and I want
to get rid of this first line indent.
Click OK.
I'm going to type Works Cited.
Actually, I don't need to do that.
There's a few ways we could do this.
Now I'm going to go up to Bibliography.
And you gotta be kidding me.
Look at this.
Right here, click.
And instantly, it gives us our works cited,
including our hanging indent.
All right.
Control-Home.
There's our research paper.
We did a header up here.
We did some paragraph level formatting.
We did a footnote right there.
We did a number of citations.
And then, because we entered it all into the dialog box,
there was an automatic feature that
just popped out our works cited.
All right.
That's it for this video.
We'll see you next video.