Hi everyone, my name is Kevin. Today I want to show you how you can create a shared calendar
in Microsoft Teams, and to create a shared calendar, I’m going to use both Microsoft Teams
and SharePoint to do this. As full disclosure before we jump into this, I work at Microsoft as
a full-time employee. Now first off, why would you want to create a shared calendar? Well,
maybe you're a teacher and you want to create a shared calendar so all of your students can see
when various assignments are due, or they could see when different tests are coming up. Maybe
you work at an office and you want to use a shared calendar to track when everyone's taking vacation
or maybe you're a lawyer in a small practice and you want to see what the calendar looks like
for the other lawyers across your practice. Whatever the reason is,
the good news is it's very easy to set up a shared calendar and I'm going to show you step
by step how you can do that. All right, well why don't we jump on the PC and I'll show you how.
Here I am on my PC and I have Microsoft Teams open in my browser. You could also access Microsoft
Teams through the desktop app. When I create the shared calendar, everyone who has access to this
team will also get access to the shared calendar. To see who will get access, what I can do is let's
go over to your teams and here's a team I set up called the Kevin Stratvert YouTube channel.
When I click on the ellipses, I can go down to manage team and within manage team, if I expand
this option here, I could see all the different members of the team. All of these people will gain
access to the shared calendar that we're going to create. So, let's go back to the main team
channel and the way we're going to create a shared calendar is through SharePoint. Now every single
Teams team has a SharePoint site backing it, and to get to the SharePoint site, the easiest way
to do it is to go up to the tabs here and to click on files. Once we click on files,
you'll see another level or another layer of tabs here and we want to click on this open in
SharePoint. What this will do is this will open up the SharePoint site that backs my team in Teams.
What we want to do is over on the left-hand navigation, let's go ahead and click on home,
and once we're on the home view, we're going to click on the new drop down list right here,
and once this sub menu appears, let's go all the way to the bottom and click on the one that says
app. Within the app view, you'll see a whole bunch of different apps you can add to your SharePoint
site. The one we're interested in today is the one that's called calendar and let me click on that
and now I can assign a name to this calendar. So, I gave it the very original name of calendar and
now I'm going to click on create. Once I create the calendar, SharePoint drops me in the site
contents area. This shows me all of the different site contents associated with this SharePoint site
and the one that I just created is the one called calendar. So, I'm going to click into this. Once I
click in, I see my calendar view and some of the things that I can do within this view is up here
on the top bar, I could click on events and here I could create various events. I could also click on
calendar and here I could shift the view whether I want it to be a day view, a week view, and I have
all sorts of different calendar controls. I want to get this shared calendar into Microsoft Teams
and to do that, it's very simple. All I need to do is go up to the address bar and then I'm going to
copy this address. Once I copy the address, let's shift back into Microsoft Teams. So,
I'm in the browser, so I'm going to click on the Teams tab. If you're in the desktop app,
feel free to navigate back to the desktop app. Back here, now what we could do to bring the
shared calendar in, we could click on this plus icon, which allows us to add a new tab
and right here it brings up the add a tab dialogue and within this dialogue, what we want to do is
click on the option that says website. We just copied this URL and we're going to paste it into
this URL field. Now we could name it something and for the tab name, maybe I'll just call this
calendar and here I could indicate whether I want this to post to the channel so everyone's aware
that I've now added a new tab. That seems like a good thing to do, so I'll leave that checked
and now that I've entered the name, I've also entered the URL. Let's go ahead and click on save.
What you'll see happen now is I have a new tab on the top bar so I could click on into each tab.
Here's my post’s view. Within posts, what you'll see is it lets everyone know that there's a new
calendar tab on top. If I click into files, I see my shared files and now if I click into calendar,
I'll see a shared calendar for this group. Anyone in this team can now access this calendar and so
in the example I gave before, let's say you work for an organization where you want to keep track
of your vacations in Teams and so everyone can see when you know various people in the team are out.
You could do that here or if you're a teacher and you want to create assignments or when tests are
coming up on this calendar, you could go ahead and do that. Here when I hover over a date,
you'll see there's an option to add different events to the calendar. Not only can you add
the calendar directly here within Teams, you could also connect it to Microsoft Outlook
and to do that we're going to navigate back to SharePoint. Once I click on SharePoint,
within the calendar pivot on top of the page, there's an option here that's under the connect
and export section called connect to Outlook. If we click on that, what it'll ask me to do or it
prompts me if I want to open this in Outlook and click on open Outlook and once Outlook opens up,
I'll see a prompt that asks me whether I want to connect this SharePoint calendar to Outlook
and yes, I do. So, I'm going to click on yes and what you'll see happen now is I now have my Kevin
Stratvert YouTube channel calendar in my Outlook and here it's alongside my personal calendar.
I'm going to close my personal calendar so the shared calendar will take up the full screen
and what I can do now that I'm in Outlook and I have the calendar view up, I could create events
within here. So, let's say that tomorrow I want to create an event. Let me go ahead and create this.
So, I've created an event here on my calendar. Now when I go back into Microsoft Teams, I'm
back in the calendar view. Here I could see the events or the appointment that I just added within
Outlook and that shows up on the shared calendar. That was a quick tutorial showing you how you
could add a shared calendar into Microsoft Teams and how you can also connect that shared calendar
to Microsoft Outlook all using SharePoint as the back end for the calendar. If you learned how to
create shared calendars and add it into Microsoft Teams, please give this video a thumbs up.
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other topics in the future, please leave a comment down below and I'll add it to my list of videos to
create. All right, well, that's all I had for you today. I hope to see you next time. Bye.