Hello everyone, welcome back to the key productive YouTube channel, my name is Francesco D'Alessio and welcome back to another video
so guys in today's video what we're doing is diving into
Toggl now some of you may have heard of Toggl before Toggl as a time tracking resource now if you're coming to this video
curious about what toggle is and maybe some of the features and functions
What we're going to do in this video is we're gonna do a full overview of the features
we're going to jump over to the Mac and it dives into the
Web version of the tool as well as a little bit of the desktop version
We're also going to give you a good idea on the pricing and information around toggle
So hopefully this video serves as a full overview of how you can use it in your everyday practice
So guys just before we dive in I want to say a big big
Thank you to our sponsor this week Setapp now for those who don't know Setapp is an application allowing you to rent
Mac apps now
there's a whole range of applications there over a hundred and twenty of them and
You can basically rent them for a one month subscription. Now this gives you access to loads of really useful resources
I personally use it and find new apps every day where I'm like wow
I can use this for different areas of my Mac experience
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Inscription below so guys without further ado. Let's dive over to the laptop and review toggle the time tracking resource
So we are here with Toggl. And for those who don't know toggle is spelt EOG
GL and
It's one of the most popular time tracking resources out there now
It is a company that has been working on this resource for quite a while
They also are the creators of another resource called team week and that has gained some popularity in the last couple of months
so the application is
fundamentally available on os Android
Chrome and Firefox as well as the web browser which were using today and it's also available on Mac Windows and Linux
So you can access it as a desktop application
from those resources now the great thing is and obviously this isn't vital to understand is that toggle is a
Team, that is remote
They have I think 65 class employees over 20 time zones, which I always love to see
I don't know about anyone else
So, um, let's dive into a few of the features and functions first
I want to sort of explain some of the core functions the core functions of toggle really revolve around
sort of being able to track your time and
Of course is sort of time is quite important when you're going around your work day, you know
You might be an employee
You might be a boss wanting to see how your employees getting on in terms of what tasks they working on
You might be a freelancer. That's like, okay
I actually need to log all of my specific time that I spend on certain clients
And build them afterwards. So the resources inside
Of toggle, I think are really pretty strong. So of course the toggle has a whole host of plans
What I'll be reviewing today is the free plan. So the free plan currently is
you know free or up to five team members has unlimited projects, which will explain a bit later and
Reliable reporting now the actual in terms of there's sort of bones of the time tracking functions
I want to just now sort of review some of the features that they do have so the first off
Feature. They've gone inside time tracking is the ability to track time and through the web application then is super duper simple
you can go up to the top and
Enter anything you'd like. So for example in my case here, it's you know recording
YouTube and
Once I tagged and in obviously that appears as this does down here
I actually is determined so I'm actually gonna remove YouTube
because that would be in this case a
client here
So you can find the client and you can even create a new client below which is pretty easy to do
And once you do that, you can even add tags as well
So for exam let's say you're doing this on mobile or out of the office, or I don't know
like you can just add whatever tank you want whether it's an intense task or something like that and you can even associate money to
It as well that is not available inside of the freemium the billing side of stuff
But that could be quite helpful for those freelancers arm there
So for example, they start, you know, write article and then have it from there so you can actually sort of start doing that
So this is the actual manual mode that I'm in currently
So for example, let's say I worked on this earlier in today, you know, I could put 11 a.m. And
As you can see it appears there and two now
So I'm going to take this one and as you can see below what appears is this recording section?
Now you may have just seen here that the desktop version updated as well which will explain in a minute and how that properly works
In everyday activity so you can of course
Manipulate this isn't edit. You can change the actual client
you've got
You can actually go into more details like being able to duplicate it in case you did that twice in a day changing their times
And you can even go to the project too
But the real cool thing is if you want to restart it and get it going again. You can press that here
so for example
I can start that one there
and as you can see
It will appear at the top and all I had would have to do if I wanted to stop that time is
Press stop and it another six seconds got added there, which is quite nice and as you can see this area
Actually, you know was quite easy now for example this morning. I made it a little bit of an arrow. Sorry Friday
I made a little bit of an error in adding three random items over 25 seconds
of course, you can delete these any Kim time and that of course update the
Reliable reporting that they have which is good
And the other thing you can do is bulk editing and which is quite handy
So for example, if I wanted to, you know, sorry bulk edit a full day like last Monday
I'm bulk edit certain items
Maybe delete them
Or even change the description of them or even the client or tarik or even the date of them that actually happened then I can
Do so so it's quite easy
If you want to go back in time and actually add stuff to it and that makes it a whole lot easier
Now the cool thing is well
You've got this timeline function at top of the web version and you can see exactly
What you spent your time on?
So once you install the desktop version it will ask you to track stuff in the background
And you can enable that once you've enabled it it will start to log some of the activities that you've been on during the day
So for example, let's say today you'd season that on a Mon
I've been on Camtasia which is the editing software used for 13 minutes and
apparently the toggle software and for
10 minutes and the reporting for 13 seconds
So during that period of time it's being able to log all that data and you can always go back in time
And scrub all back and find some stuff, although I haven't actually started reporting back here
So over time it'll start to analyze that you can also access
You know what, it looks like this week
And you can even add today as well
But that's quite handy and you can access all of that there now
The great thing is that you've got access to this desktop version Edisto Vernon's really easy to use
You can access it on Mac Windows Linux. So it's pretty much on most operating systems
But it works in a very similar fashion to this so you can start adding what you're working on right now in this case
I will be working on
The recording for YouTube so I've just hit play on that one
And as you can see both of them update in real time
Which is quite nice as something I'm quite honest about this
Experience is actually being able to capture stuff
And if I open this one, I'll patch you can see the sessions of the amount of time I had on it
Which is quite useful now this works in offline mode, which is quite nice
So I noticed when I moved over to an activity
it would keep tracking it and occasionally if I like for example shut my laptop opened it or
Was working on a different task it would ask me
Were you still working on the task in this period of time that you've moved away from this application?
And that's quite handy. It's idle detection allows you to really report accurately on where you spent your time
So I think I did now on some of the other pieces I did the last week
I think I was a lead gen and asked me like oh, you know Francesca
Did you move away from that during that period of time so it I believe it was quite handy
when you're getting started now, the good thing is it's also got a Pomodoro timer so you can access the
Settings up here the preferences and you can set a Pomodoro
Believe it's in here. Yeah, the Pomodoro timer you access it through here. You'd set it for 25 minutes on five minutes off
and that's really helpful because if you use a Pomodoro Technique
After you twenty five minutes and you've had that rolling for 25 minutes
It will give you it will know that you're doing the Pomodoro timer and record the break
Obviously from here you can access a lot of different stuff
you want to start the timer or you know hide the log and
Then you can do this out here and do all the more detailed stuff
Like actually I have they record the timeline function and more of the specific edits about the menu bar
There is a menu bar application
And obviously there's auto tracking functions and reminders. So if you want to be reminding of something, that's really great
So up here, you can access the recording functions. And of course you now it'll bring this one up
um
But I find the web version to be really great
Actually if you've got a tab open so you can pin this one and you can see it quite easily there
It's quite definable. If you had that there you can hover over and actually see the minutes that you've done so far
Now, let's move on to the reporting side of stuff. That's quite easy to do. So you just go over to this area
If you want to see the dashboard dashboard will allow you to see how much time you've worked on on certain areas
So most tracked areas to date and it'll give you an outline of how much time you spent on certain things
so obviously it's gonna give you for the week there, but I'll just apply it to last week and
you can see that it's got a sort of Monday as
Sort of a logged day for me and a breakdown of exactly where I spent my time there, too
Which is quite helpful, and you can toggle between team members, too
So if you had other people working on it
Then you can and of course you have a profile each looks like I'm the most active in the team
Which is and I obviously need to add team members
But obviously you can add up to five in the free account
now down here you get a summary of reporting and what I particularly liked about the experience is that you get a
Report in your weekly email which is quite nice. So you'll get the summary in the email
I'll show you in a second and you can basically see an
Outline of where you actually spend your time a really really nice feature and something that you can even export on here if you want
And actually see an outline
So for example, if like, you know, and you're an employer and you're like, okay
I want to see how all of my team are working on certain projects
Which you can filter down to so you can be like, okay, how much time do they spend on lead gen this week?
And apply it here
okay this week I didn't do any let's go to the last week and
Just take that off and there we go. Okay, I spent an hour 23 and you can maybe annoy them a little more
into exactly where they spend their time and again,
You can see this weekly view you can see detailed view if you want as well
If you actually want to see the tags and all the activities that they've done now down here
These are the areas that are shut off so you can get insights if you're on a premium or Enterprise plan
You can even save reports as well, which is quite handy now down here
You can also access projects so you can modify where your projects could go on, you know?
The specific activity that you're doing you can even add
Clients as well
so for example
I have a few clients and adhere to make it easier and you can even add access to other people from here and
Even create your own workspaces, but I believe there's only one workspace when you're getting started as well as modify tags down here, too
So you can add more down there
Now also you can access your billing and information here as well as how to get it on desktop and things like that
So I think it's quite a good tool
so as I was mentioning you get unlimited projects need a limited clients you get
project colors so you can separate them out little there are
Integrations for the likes of asana Basecamp FreshBooks github team week and there are so many different ones
So you'd have to check that one out individually one that I use particularly is the todoist well
And I'm going to be start using it very soon
To make it a lot easier. So for example, let's say I'm like
Recording YouTube right now or actually, I'm gonna say I'm going to start the reviews of Newton
alternatives if you hit the start timer using the
Integration that they have so this is available in Chrome
You can see it pop up here as you can see is started up in the top right hand corner
I can add it to a certain project
In this case, it'd be youtube and i'm gonna click mobile there
And as you can see, it's started the timer. So it's very easy to do you can even add it to the project and
You can get a very specific bit of information. So for example, let's say I enter the time and now
And you can see actually the title of the task come on there
so if you're plowing through your tasks and you want
You know to start timers on all of these it's it's really easy to do and actually one of the best ways to access it
Now, let's just jump back to here
I want to overview some of the app functions as I said
There's a mobile application for iOS and Android really easy to use
There's desktop for Windows Mac and Linux all downloadable for the website and also a toggle chrome button
And you also get this one for Firefox
but the button assembly sit essentially allows you to access all the stuff you can find on the Chrome Web Store and
It will help you to integrate it with all of the services that you use so
It has apparently hundreds of integrations
You can even use it for the likes of Trello
But it's a good way to get started and just simply get the ball rolling with your toggle account
So guys you're probably wondering one is included in the pro
Above the likes at a free account. Now if you want to looking at programs, there are premium
There's even a starter one, which is a little bit sort of cheaper and I'll sort of overview them in a second
They've got different prices set on them, but the sort of pro functions include tracking
Reminders being able to schedule reports to email
time audit locking time entries exports as XLS
Rounding up saved reports company logo project time estimates s alerts for estimates
Tasks sub projects essentially project dashboard editing team member profiles adding time for team members
Required fields on time entry I can
Feed and priority support now all of the accounts if you wanted to get strong to put them have a 30 day free trial
So for example, this is the first of the accounts. This is the
Starter pack let's just get this open here and the spunk two packs. Here is an annual fee if you paid it
It's nine dollars per user per month and that's billed
annually, if it's if it's if you want to just go monthly it's an extra dollar so it's ten dollars per
Essentially the starter pack allows you to see all of your sort of revenue earn
So for example, you can get the obviously the time tracking functions
We explained as well as the ability to to add the money in revenue
You can also increase client satisfaction with their transparent reporting functions deeper dashboard functions
And you can also see how well you're probably hitting project timelines and budgets
Of course that has a free trial there's also premium at Enterprise which are more the advanced functions
So you get everything in the starter pack that I just explained as well as toggle insights
Which gives you idea of per employee profitability and project profitability?
I've asked great for marketing agencies or sales companies as well as the
special features for better tool management as well as another special function obviously and there's a
Huge list so you can go into the compare plans in detail
Including one description where you can outline all of the functions features as I said
All of them are explained in the pro roundup that I just mentioned
But again, it's worth going down and working out which one your company needs to go on
But if you're looking for a general time tracking resource that allows you to track simply
Using either the desktop version or this version and even the iowa's and handling apps. I think this is your resource
It's really reliable from the period of time. I've used it over the last two weeks, and I'm pretty impressed with it
I will be sort of tracking a bit more efficiently using todoist
And that obviously will grow over time. There is a sort of dummy application as well
So, of course you can access this all for free, which is great
But there is any iOS application called super day, which automatically logs your productivity across your iPhone
So if you're looking for like a little dummy version of it, it's called super day included a link inscription
But again a very useful resource, so guys, hopefully I'll give you a nice overview
Let's just jump back and down it into a little bit of a roundup there
So guys hopefully that was a nice review of toggle. Thank you so much for stopping by today
Hopefully it gives you all the insights
Let me know in the comments below what your opinions are in it, whether you're using a competitive or alternative service
We would love to hear here on the community. Just before we go guys a big
Thank you to Setapp for sponsoring this full week here on the Keep Productive YouTube channel for those
You know know what said I have Setapp is you can check out the link in description
You basically can rent hundreds of Mac apps under one subscription
So you avoid paying all those download fees and out front payments so you can check that one out below
And enjoy all the good stuff there and other guys a big big. Thank you for stopping by today
Make sure to have a great week keep productive and we'll see you guys very very soon Cheers