Hi everyone, so in this video, I am going
to share with you guys one tip for getting things done.
And that tip is to have a project planning board
in your home or in your office.
So I’m in my office. I’m in front of my project
planning board. And this is by far not my
to-do list, my to-do list is separate from this board.
This is instead a place where I track and I manage
all the projects that are going on inside of my business.
So let me grab the camera and show you guys
what this looks like and show you guys how you can
do the same thing inside of your home or your office.
These are my project boards in my home office.
I am going to quickly go up and down and share with
you guys what they look like then I'll
explain to you guys how I use them. So
aren't they so pretty? I feel like they
are so pretty probably just because all
the Post-it notes are in a color-coded order,
and they just look so neat and organized.
Let me first quickly tell you what these boards are.
So these are, they're white boards.
They don’t look like boards
because they are very thin, but they are
white boards that are laminated and
you can write on them with a dry erase marker
and they erase perfectly fine. I am not
really a dry erase person because
I am left handed and so the
ink will just smear on my hand.
So that’s why I like Post-it notes.
A company called Planet Safe Planners makes these boards
and they are 100% biodegradable and they make all
kinds of white boards. They make calendars, they make
spiral bound charts like this. I forget what
this is called. This a is 36 by 24
five column tracker. They are double sided so
on the back is something different. They
have different sizes, different calendars for
different uses. They sell Post-it notes.
So they're actually made to put Post-it notes
like this. They have tons of different colors,
tons of different size Post-it notes.
So they are just very cool. Let me tell you
what I use this for.
So every different thing I do at work,
I track. Every different project that we are working on
gets written down just so I know whats
going on, Ed knows what’s going on and
everybody that is working on something
has a clue of what’s going on.
Basically what I do is every time a
new project comes up or we think of a
new project that we want to work on.
We’ll just take a sticky note, we'll write down the
project and then we'll put it under the master
project category. So for example, design,
Matt is our graphic designer, so these three
projects are three projects that Matt’s working on.
So if I want to know, or Ed wants to know,
what Matt’s working on he can just come here
and look at the design column and see ok Matt's
got 3 things going on. Or what are we doing with
the website? Pete's got six things
going on, he’s working on these six projects.
So we can just kind of know what’s going on.
We all kind of understand where we are with things.
Once something gets accomplished it gets
moved down to the accomplished section.
I just made up this category and used my
label maker and labelled this. You can
label it whatever you want, obviously
label your catagories whatever you want.
But once something gets accomplished,
like, for instance, this –
if you haven’t noticed we have
a new YouTube background – thanks to Matt our
awesome graphic designer, he did an amazing job.
So once this is done, then it comes down here
and it goes into the accomplished section.
You're probably wondering, well,
why do we have an accomplished section?
Why don’t we just throw away these sticky notes
like a normal person would? Well when I look
at this board. Well, I come up here and I look at
all these sticky notes, I don’t know about you,
but I am like ‘Oh my gosh, we have so
much to do, we so many projects going on,
how will we ever get these things done?’
When that happens, when I have those thoughts,
I just look down here and I look
at everything we’ve accomplished and
I’m like ‘okay, I know everything
is going to get done, look how far
we've come. Look at all the things
I’ve gotten done in the past few months.'
I have no doubt in my mind that all these things
will get accomplished in time. I do that by
just looking at everything that we've
accomplished and then I am reminded
that, okay, in a few months all these things
will be moved down into the accomplished section.
That’s why I have an accomplished category at the bottom.
What else was I going to say here? Oh yes,
this - we kind of call this our Tetris board.
If you stand back it kind of looks like a
Tetris board, like all these things are blocks and
down there is the blocks where they fall into.
I don’t know if that makes sense, but that’s what
Ed and I always think this board looks like.
I love these project boards! It’s just a place to
write everything down - write down all
the projects we have going on or that
what we want to tackle in the future.
Like, maybe I’m not going to tackle this
project next week, maybe I will
be ready to tackle it in 3 months
down the road. But now that I know it’s in a
safe place where it's not going to get lost
and the idea won’t get forgotten about,
I know it will get done when the time is right.
This by far is not my to-do list. My to-do list
is separate from this. I have a different process that
I use. This is just what I use to manage all the
projects we have going on in the business.
One thing I do here is I color code all the master
project categories. So for example, the YouTube
category - these are all YouTube projects
or YouTube videos that I will get done. These
are all ideas that you guys have given me or
ideas that I came up with of videos
that I'm going to do. So anyway, I use orange for
YouTube, so when I come to the project planner,
I know I am responsible for all the orange
Post-it notes. While Ed’s our tech support guy,
he’s responsible for all the blue post it notes
and so forth. We color code so it's easy
to distinguish who is responsible for what.
So now that you guys have seen my project
planning board, now you guys know what
I do with all the Post-it notes if you guys
watched my Post-it note video that
I did a few weeks ago. A lot of people were like,
‘why do you have so many post it notes? No one in
the world needs that many post it notes!’
But yeah, this just one area where
I use Post-it notes. I use Post-it notes everywhere in
the house. This is just one big area where I use them
all the time. So if you wanted to do the
same thing inside of your house or your office,
but you don’t have the wall space
to do it, you can totally do the same thing and do a
digital version in Excel or whatever spreadsheet
software that you use. I am such a creative,
visual person, so I like to have something physical
to be able to touch and see and always have it
in front of me. Because I am out of sight, out mind,
once it's gone, once the file is closed, then
I tend to forget about. So having something that
I can see every single day and peel off
when things are done or put it up is very helpful
for my organizing personality.
Okay, so that’s our project planning board in the
Alejandra.tv office, I hope this video was helpful,
if you want more information on where to get these
cool whiteboards, that I showed you guys
with the Post-it notes, I will put a link to the
website and the bottom of this video in the description.
I'm sorry - the last video I did, I don't think
the link showed up. So I will make sure that the
link works this time.
If you do something similar in your home
or your office, related to managing projects,
then leave a comment below or create a video response
and let me see exactly what you do. And that's
everything that I have for you guys.
I will see you soon! Bye!