Spend less time in Gmail with my picks for the best Gmail extensions.
Hey friends, I’m Tasia Custode and welcome back to my YouTube Channel where I share tech tips,
app reviews, and a whole lotta Google content. And today,
it’s back to my Gmail roots, because I’m sharing the top 5 Gmail add-ons. So, let’s go!
All of these extensions are ones you’ll add to your Gmail
via the Chrome web store, or Firefox or Safari.
Let’s kick things off with the sponsor of today’s video - the first extension
on the list of best gmail extensions is Right Inbox. Now you guys know
I’d never recommend anything to you if it won’t benefit you in some way, regardless
of sponsorship. So, let me walk you through the best features of Right Inbox.
There are actually 11 features total, nine of which are available for free. But for this video,
I want to focus on three of the most helpful features and then another
feature I just love because it’s fun. First, with Right Inbox you can easily send email reminders.
So, you’ll notice my compose window looks a little bit different. I’ve got a few more
options at the top of my compose window and a bunch of new options at the bottom.
These are all RightInbox add-ons. Including, this reminder option at the bottom.
So, once you’ve composed an email, simply click on the ‘reminder’ button at the bottom
of your compose window. Here, you’ll have some options for when you’d like to be reminded,
including setting specific reminder times. Or, you can click on customize to change any
of these default options. If you click the arrow to the right of the reminder button,
you can specify the desired behaviour - so what you want to happen when you are reminded.
This is really helpful if someone hasn’t responded to you,
and can help you keep your conversations organized.
So, now that you know how to send a reminder email from Gmail,
it’s time to explore email templates with Right Inbox.
And I know, you can create templates directly from Gmail without an add-on,
but Right Inbox makes it even easier and gives you more pre-set options.
The template option is right at the top of the compose window for you.
So, with less clicks, you can create, save, and use pre-set templates. If you click the arrow to
the right of the template option, you’re going to notice some default templates that RightInbox has
already created. So, there’s quite a few pre-made templates to choose from here. So as an example,
I’ll click on brand pitch, then click on the template button itself. The pre-made template
is inserted into the compose window and all you have to do if fill in your custom information.
Now of course you can save your own templates too by selecting either the
‘set as default template option’ or by heading to the ‘manage templates’ option
and creating a new template from this popup window. It’s as easy and as customizable as that.
So, now let’s learn how to track emails in Gmail, which of course,
you can do with Right Inbox too. This is probably my favorite feature because
it allows you to track clicks and opens right from gmail. This is huge.
From your compose window, click on the arrow to the right of eye icon in the bottom and select
a tracking option. So, you can track clicks, opens, or both. Opens is pretty self-explanatory,
and clicks are anytime someone click on a link or something within your email. So when you track
an email, you’ll then get real-time notifications right in your inbox when someone opens your email.
Plus, in your sent folder, you can easily see how you can easily
check how many times the email was opened or clicked and what locations and devices.
A lot of people ask me how to tell if an email has been read.
Well, with RightInbox it’s literally that easy.
But besides those three extremely functional features, you may have noticed a fun little
add-on that comes with Right Inbox and that’s the option to add a GIF to your email.
So, from your compose window, all you have to do is click on the add GIF
option, and a popup appears with all the GIPHY GIFS your heart could desire.
Yes, I love this so much. Right Inbox really soups up your Gmail account.
And speaking of GIFS, stick around to the end for a bonus Gmail add-on.
But remember, Right Inbox is totally free to add to Gmail, and of course you
can upgrade to the paid version for $6 per month if you want unlimited access to all 11 features.
Okay moving on to the second Gmail-add on: and that’s Grammarly. I’ve talked about the power of
Grammarly before, but for today, I really want to focus on its strengths in Gmail.
So because Grammarly is like a little writing assistant, it’s very powerful when it comes
to helping you craft your emails in Gmail. So with Grammarly installed, you can actually click
on the extension itself and ensure that it is enabled for Gmail - which it should be by default.
So take for example this email reply I’ve written here. I’ve got a few spelling and grammar errors,
and grammarly has underlined them for me. All you have to do is hover over the error
and you’ll be given the correction suggestions from Grammarly. This is such a handy tool to
help you with the tone of your emails, sentence structure, as well as grammar and spelling.
Grammarly is completely free by the way,
so if you haven’t already installed, seriously, what are you waiting for?
Alright number three on my list of the best Gmail extensions is DocuSign eSignature for
Google Workspace. This is the perfect solution for when you have to send and sign documents.
So when you first install DocuSign, I recommend refreshing your Gmail because sometimes the
shortcut may not appear for you right away. But, once it’s installed, you should now have the
shortcut on the right hand side of your gmail with your other workspace apps. Keep in mind,
the first time you use docusign, you’ll need to sign up for an account. So to use DocuSign
directly from Gmail, simply open up the email that has the attachment that needs a signature. Then,
click on the docusign icon on the right hand side of your Gmail account. Here, it will automatically
pull up that email attachment. Simple hit next and follow the steps. So, for this, I’m the owner of
the attachment so here I can add the recipients - so who I want to sign the document. Just follow
the prompts on the right hand side to either send a document out for signature or to sign
directly from your Gmail. It’s really as easy as that. You don’t ever have to leave the gmail tab.
And by the way, because this is a Google Workspace extension,
it works right alongside all your Google Apps. So think Google docs, sheets too.
DocuSign offers a free 30 day trial, so you could try it out and see how you like
it before committing to buy it. And speaking of try before you buy, if you’re liking this video,
remember to give it a like and subscribe to my Channel for more content like this.
Alright, number 4 of the top 5 Gmail add-ons is Gmail Reverse Conversation. Yes,
so you know how in Gmail the oldest message is at the top of a thread?
Well, you can change that with this add-on.
So here’s an email thread with the default Gmail view.
It automatically puts the newest message all the way at the bottom of the thread.
But all you have to do is install the Gmail reverse conversation extension and voila, now here
is that same thread, but with the newest email at the top of the thread instead. And if I hit reply,
now I’m replying at the top of the thread too instead of at the bottom. How neat is that?
Gmail reverse conversation is, my favorite thing, completely free.
And before we get to the bonus Gmail extension at the end, we’ve come to number 5 on the list:
Gmail Tabs. This is such a handy organization tool for Gmail.
So Gmail Tabs turns your already existing labels into organized tabs at the top of your inbox. So
on the left here I’ve got some labels setup and this is the standard Gmail view you’re probably
used to. But let’s say you’ve got a ton of labels and you want a quick view of your most used
labels. With Gmail Tabs installed, simply click the three dot menu icon to the right of the label,
and under CloudHQ, select add to tab. And voila, that label is now pinned as a tab
right at the top of your inbox. How awesome is this? And once you start adding tabs up here,
you’ll have a little edit button to the right of the tabs. If you click on that,
you can rename or rearrange any of the tabs. Functionality meets organization and ya just
love to see it. Gmail tabs is another free Gmail extension.
So, if you remember from the very beginning of the video, I went over the best features of Right
Inbox. Well, one of the features I love is the ability to add GIFs right to your emails in Gmail.
Well, if you don’t want any of the other features of Right Inbox,
but you easily want to add GIFs to Gmail, then this bonus Gmail Add-on is for you!
Giphy for Gmail! That’s right, everyone’s favorite GIF generator is indeed a Gmail extension.
With Giphy for Gmail installed, now when you go to compose an email in Gmail, you’ll notice
the all-familiar Giphy logo at the bottom of your compose window. Simply click on the Giphy icon to
bring up the Giphy window where you can search for and add all the GIFs your heart desires. Heck ya!
So, what did you think of my picks for the best Gmail extensions? What are your favorites?
Any that I missed? Let everyone know in the comments below. As always,
thank you so much for watching, if you liked this video, I want to know so give it a like, a share,
or leave that comment below. You can click right about here to subscribe to my channel
and right about here and here for even more Gmail content. Thanks for watching and see ya next time.