Hello everyone.
Welcome to today's video.
In this video, today we'll be discussing about a very important
technique in the field of project management, which is Khan Bun.
Now, if you're planning to develop your career in project management with
certifications such as the pmp, a good understanding of key project management
topic, Is of utmost importance to build your overall profile, so that way while
the PMP certification gives you the right credibility, the knowledge about critical
topics like the CanBan provides you with the required subject matter expertise.
Now I strongly believe, guys, the aim of this channel is not only to
prepare you for project management certification exams, but also to
help you grow your capability overall to become a better project manager.
So this video will summarize the use of K Ban in project management and how you
as a project manager can use this tool in your project to drive project success.
But before delving into the specifics of Khan Ban, let me summarize what
we are going to cover in this video.
Number one, we'll start off first by understanding what is CanBan.
Next we'll talk about the benefits of CanBan in project management.
Moving on, we'll discuss how to implement CanBan in your projects.
Next we'll touch upon how to optimize the use of CanBan in project management.
And finally, we'll discuss a few best practices in the
industry when it comes to the K.
One way of project manage.
So if you are excited to learn about Kaban as a project manager,
give this video a like, and let's get the discussion started.
So, what is Khan Ban and how is it linked to project management?
CanBan is a Japanese term that translates into visual signal.
And is used to describe a system that can help organizations manage
flow of work and track progress.
It all started in the early 1940s when the first KABAN system was
developed by a management strategist.
Tai Chi for Toyota Automotive Company in Japan.
This proved to be a great way to optimize workflows, reduce
waste, and increase productivity.
Initially, CanBan was created as a simple planning system.
The aim of which was to control and manage work and inventory at
every stage of production optimally.
But over decades, CanBan has evolved on the principles of continuous process
improvement and has helped organizations identify areas for improvement.
And make sure that tasks are completed within a certain timeframe.
Consider CanBan as a system which can enable you as a project manager to
manage the workflow to complete a task visually during a project execution.
It has been seen that by using CanBan in Project Manage.
Projects can significantly improve their efficiency and productivity, and as
well as ensure that tasks are completed on time and to the highest standards.
Next, let's talk about what are the key benefits of the Kaban
way of project management?
So project management can be a complex and challenging process,
if not managed the right way.
Okay, now one of the most effective and efficient ways to organize, manage, and
deliver projects in a dynamic environment where teams are dispersed across location.
Or where the scope is ever evolving is with CanBan.
CanBan is a system designed to help teams plan, manage, and track progress
in a more streamlined and organized way.
Now here are five key benefits of CanBan for the project manager
if it is used the right way.
So CanBan provides an improved flow of work within teams, even
if they are virtually located.
Secondly, it provides greater visibility of tasks across team members.
CanBan provides the ability to prioritize tasks which are delayed
by creating a visual signal.
Number four, it provides increased flexibility of workflow, which is the
key for agile and hybrid projects.
And finally, CanBan provides improved communication and collaboration within.
Next, let's talk about how to implement CanBan in projects.
Now, CanBan is generally implemented in project management through the
utilization of a CanBan board.
This board is a visual representation of the tasks that needs to be
completed and the tasks that have been already completed.
It is a great way to stay on top of task.
Prioritize tasks and manage resources more effectively.
This board is usually made up of card.
That are divided into columns representing each stage of a project.
As tasks are completed, they move to the right side of the board.
This visual representation helps teams to stay organized and be aware
of the progress they have made.
Additionally, with Khan Ban.
Teams can also set limits on the number of tasks they can work on at a
time, thus reducing multitasking and increasing focus on one task at a time.
Now, I hope you have heard about the software platforms like
monday.com or kello, right?
Both monday.com and Trello, the two very popular project management software.
Makes it easy to implement CanBan with their intuitive user interfaces.
They also provide features such as customizable boards, labels, and
task cards to help teams manage their workflows with features.
Like these teams can easily organize tasks by column and manage
deadlines, tasks, and constraints very easily during a project Execut.
Moving on.
Let's talk about how CanBan can be applied during a project optimally
using a CanBan board, the first step is to break down the project into
a timeline with actionable tasks.
This will allow you to identify the tasks that needs to be
completed and how much time they.
Once you have the timeline and the tasks, you can create a command board that will
help you visually organize the tasks, prioritize them, and track progress.
The board should have columns for each step of the task, such as to-do tasks
in progress tasks, and completed tasks.
You can also create swim lanes or rows to organize tasks into related categor.
Finally, you can add deadlines and assign tasks to each of
your team members in a project.
Now, these are general guidelines to design a K one board and can be
tailored according to the project needs and requirements as long
as the intent stays the same.
Next, let's touch upon a few best practices in the industry that
are followed currently in the Kaban way of project management.
Firstly, you need to make sure that your Kanban boards are visible to the
entire team so that everyone can stay updated on the projects progress.
Have a designated person, such as your project support officer
or your associate project manager who will keep the board up to.
This method of visually communicating the status update for a project
is extremely effective to drive accountability within your team members.
Secondly, include a card on your KABAN board for each task, and use the card
to include all relevant details such as the task, due date, resources needed,
and any other task specific inform.
Finally set up a workflow process that will ensure tasks are moving efficiently
and review the command board regularly.
To ensure that tasks are progressing as per your baseline schedule.
Now, it's important guys to note that the kaban boards provide a
snapshot of a particular section of an entire GaN chart of a project.
Okay?
The whole project schedule is not tracked in a can board.
So once tasks of a particular section are.
The CanBan board is updated to display the next section or the next level
of tasks from your main GaN chart.
I hope you like the video guys, and it gave you a basic
understanding of how CanBan works.
And how you can use it as a project manager in your
projects to drive excellence.
Please subscribe to my channel PMP three for more helpful and updated contents
like these on project management.
Thank you for watching, guys, and I'll see you again soon in another
video like this on this channel.
Bye-bye and have a nice day.