Microsoft to do is a task management application by
Microsoft. It has integrations with Office 365, Outlook and
planner applications. In today's busy life, all of us need some
task management our to do list management applications in order
to get organized and more productive in our daily lives.
And there are some very strong reasons for using Microsoft to
do and in my opinion, the number one reason I have started using
Microsoft to do because unlike most other To Do List
applications, you can use almost every feature for free. And this
is an application developed by Microsoft, which is a well
reputed organization, and Windows is the most widely used
operating system. So these are very compelling reasons to use
Microsoft to do for our daily task management. In this video,
I'm going to show you the features of Microsoft to do it
is a detailed tutorial. And after watching this, you should
be able to use this application for your everyday task
management. This application was originally only available for
Windows operating system, but no it is available for Mac as well.
And to access this on desktop, you simply type to
do.microsoft.com are just type Microsoft to do in Google and
you will see this page, you need a Microsoft account to access
this, which I have. So I just sign in. And now this is my
dashboard, you can create almost a list of anything in Microsoft
to do if you open a new account or you start using Microsoft to
do your starting point would be to create a new list. And to do
that, just click here, and then give it a name and press Enter.
Now a new list has been created here. This is how you create a
list. Now on the right hand side, you can add tasks to this
list. So I will just
put anything
here my first task, and then you can press Ed or simply enter.
And then you start adding tasks to your list. In order to delete
a list, you click on these three dots, and then delete list. You
can also rename list here, or you can change themes, there are
few themes available. Or you can move this list to any of these
two groups. These are card groups and groups have this icon
here, a vertical bar, why list has this horizontal itemized
shape icon. So you can move this list to any of the groups if you
want. And if you click on any task on the right hand side, you
have the ability to add further steps inside this task. You can
consider these as sub tasks. So if for example, my first task
has few steps, I can just click on this plus sign, and I can
start adding my tips. First step, then edge, then I can name
my second step as second step and add one more, let's say 30
step, and no my task shows zero of three, it means that this
task has three sub tasks. For example, let's say I complete
this task. So I click on this circle on the left hand side,
and it will be crossed off from my first task. And no, I will
see this one of three, it means one of the three sub task has
been completed. If I want to add any due date to this task. While
in this task, I can click on Add due date. And now there are a
few options, which I can select directly for today, tomorrow or
next week. Otherwise, I can pick a particular date, let's say
29th of February,
and click Save. I can also put reminder, if I click on remind
me, I have the ability to pick any date and time. So let's say
I want to put a reminder on 28th of February at 3pm. So I can
just put it here and save. Now, a bell icon will appear here and
it will show me the date for the reminder. And at that time, our
reminder will pop up on my screen by Windows operating
system.
You can also add
some note to this task. So you can keep track of deadlines by
adding dates, reminders, and notes if you like if you want to
assign this task as an important you can click on this star and
now it will appear on this important tab if I unclick. As
you can see, currently I have one important task and now I can
add this task to my important task. You can also have planned
tasks further ahead in the future. As you can see, all my
planned tasks are here, this is the one I added right now. And
these two have already been added assigned to you folder
will contain all the tasks which have been assigned to me by
anyone else in Microsoft planner application, because Microsoft
to do has the integration with Office 365, Outlook and planner
apps. Similarly, if in my email, I feel something important, I
can flag in my email, and that task will come here. So if I
click here, this is the task which I have flagged in my
Hotmail,
if I click on tasks, I have all these tasks. And now, the most
important feature of Microsoft to do
is the ability
to put tasks in your daily planner. So my day is your daily
planner in Microsoft to do and if I click here, there are no
tasks, I can add a task just like before, or from these
tasks, I can also send any of these tasks to my day, by right
clicking on this and add to my day. So if I click this, this
task will be added to my day. Similarly, I can remove from my
day, I can mark is as important mark as completed. Or I can move
this task to flagged emails or any other lists. As you can see,
these are the lists available, I can move this task through
anywhere. So this right click functionality is available by
default. So if for some reason you don't see this right click
function, then you click on this settings, and you just double
check this switch because if for instance, you change this switch
to left side, then your right click Manos will not be shown.
So make sure that this is on. There are some other features
available in the settings area confirmation before deleting, or
whether you want sound to be played when you make any task as
complete so that you are not accidentally marking the task as
completed. No, I can close this. So in order to create a new
group, instead of this plus, you click on this icon, and now a
new group will be created. And then you can add any list to
this group if you want, or this list is inside this group. If
you want to attach any emoji with your list, you click on
list. And then on the right hand side, click on these three dots
rename list. And then let's say I want at the end of the name,
click the Windows key and a dot and these images will appear.
And then you can assign any emoji to this list. And then you
can close this, the way you should be using this is focusing
on your mind at first you should add tasks to your my day before
the beginning of your day are just in the beginning. And then
as you finish your tasks, you just mark them as complete. And
by the end of the day, you will have a blank slate once again.
Now let's have a look how we can use this on our mobile phone. So
I have iPhone. And I have installed this to do app as you
can see here. So I'm sure that you know how to install apps. So
once you have installed the app, click on this. Now I have all my
tasks here. And my day, if I click on my day, or it will show
me this screen, your day is in the focus. And now I can click
on get started, I have only one task here, I can add another
task if I wish. And if I click on this bulb icon, it will give
me some suggestions. And I can add any of these suggestions to
my today's tasks. And it is very powerful. Because what happened
is that these tasks were included in my yesterday
planner, but I could not do that. So therefore no, the app
is suggesting me that you might think of adding these tasks into
my day today. And I can simply click plus and the task will be
added at the top as you can see, similarly, I can also add this
shopping task and this search task as well. And now I can
click Done. And now I have these four tasks for today. So in this
way, you can keep yourself organized with your phone. So
wherever you go your task are with you. And in this shopping
as you can see that I have some sub tasks, I have to go to three
different supermarkets. So let's say I have visited the first
one, so I click here. So it will be deleted. Then I visited the
second one. So this task if I click the third one now all
these Sub tasks have been completed. And if I go back to
my day, I can see that all three of three shopping tasks have
been completed. But in order to put a cross on this task, I have
to physically click this circle. And now this task is showing is
completed. So this suggestion is a powerful feature. Now I can go
back to my list. Another very useful feature is the search
feature. Let's say I want to search within my tasks. So in
one of my task, I have to look on buzzsumo for the latest
trends. So when I start typing this word buzzsumo, it shows me
the task. So this search ability is also very good to have. Let's
cancel this. And all other features are same on mobile
application, the only difference is that instead of showing,
right, sometimes it shows you on the next screen. So let's say I
click on this tasks, and then I click on my first task. No, I
have all the options showing in the next screen where I can add
the due date or a reminder, or move this to my day, etc.
I can also attach any file to
my task as you can see that I have an Attach File option
available. And this is also another very useful feature of
Microsoft to do. So this was a brief introduction of this task
management application on your mobile phone. So this is the way
you should use this Microsoft to do task management application.
So I hope that I have described all the essential and important
features of Microsoft to do. If you have any questions, please
put in the comments and I will definitely answer your
questions.
Thanks for watching.