with Microsoft flow you can automate some tasks which you normally do on a
daily basis whether it's a business or your personal hustle you can get some
notifications when certain things happen you can copy your email attachments to a
particular folder on your free Google Drive similarly you can get some weather
reports for the next day at a particular time on every day similarly you can get
a notification when someone puts about your company are about your business so
in this way you can know what people are talking about your business and how they
feel about your company our business in this video we are going to do a task
which is that whenever an email arrives at our inbox and it has an attachment
the attachment will go to a particular folder on / Google Drive so this is what
we are going to learn in this video so inflow when you open an account with
flow and it has a paid version and a free version and in the beginning you
can just open a free account and then you will get this interface and you just
have to type flow dot microsoft.com and depending on your country the URL will
change and you will get this interface if you click on my flows currently I do
not have any flow because in order to create a flow you have to make certain
connections with the Apps and I want to show you all the process so therefore I
am starting from the blank then in the templates these are some of the
templates which you can use to create flows so we create flow to automate our
process so there are different types of templates and this when we will do
examples we will see how these other things work but in this video we are
going to create a flow which will send the attachment of our email to over
Google Drive and to create a flow we have to go to my flows and then click on
this new there are four types you can create a flow by creating from a
template automated from blank instant from blank and scheduled from blank so
we will create from template and now these are some of the templates which
are most commonly used then you can click on more templates and this is the
which we are going to create save Gmail attachment to your Google Drive so click
on that and now we have to make these two connections we have to connect our
Gmail to flow and also Google Drive to flow so that these two can communicate
using our flow so you will see this prompt and you have to sign in into your
Gmail in which you want to send attachment so
sign in so let's say this is the email which I want to use for this so I just
click on this and allow now you will see this tick sign it means it has been
connected and now we have to create Google Drive so sign in you have a free
Google Drive account with all of your Gmail accounts so since I have connected
this email address with my flow and I also want to correct the same Google
Drive or click on this again this time it will connect the Google Drive now
both of these are connected and now we can create the flow so let's create flow
and now you also see this message that's it the flow has been saved to your my
flows list so now you can close this and if you go to my flows you will see that
this flow has been created here and now if you go to data and then connections
you will see that these two apps are no in your connections because you have
given access to these two apps so this was your first flow so now let's see how
it works so I send an email to this email address
from my another email address so I compose a new email to the same email
which I have connected which was this one and subject is ask attachment no
need to write anything just attach something and let us see I attach this
file this excel file and now I send email and now I go to my
that email address which I connected to flow so here you can see that email has
arrived and there is also a security alert that Microsoft power reps and flow
was granted access to your email so this is what we have done previously and this
is the email which I got from my second email so now this email attachment this
while after sometime it will go to the Google Drive of this email address let's
go to the Google Drive now
so this Google Drive is empty at the moment it has only one folder here but
the file has not arrived yet because for free account it can take up
to 15 minutes to send the attachment to Google Drive but for any action normally
it takes two to three minutes but sometimes it takes more time so after
some time file will arrive here you can also specify which particular folder you
want to send file to and this we will do next and now after nearly five minutes I
got this attachment in my Google Drive and if I click on this this is the file
so because we have used a template so this template has created a folder
called attachment and then put the file in that folder so now let us see if we
want to send this file to a particular folder so this Drive is empty there is
only one folder which I have created here and this is this folder test and
tutorials so currently if I click on this this folder is empty so what I want
to do is I want to send my attachment to this folder because this is the normal
way you will be doing in your practical business that for every project you have
a folder and whenever a email comes from a certain address so this is another
thing we can do that when an email arrives from a particular address then
it goes into this folder so this is what we are going to do next
so for that what we do this is our flow if you click on my flows you will see
this screen and then if you click on this flow then you will see this screen
so on this screen on the right hand side there is a icon edit and if you click on
this edit no these are the two dynamic contents so when an email arrives apply
to each attachment and if you click on this and if you click on these three
dots and then click on settings cancel it because we want to change this here
now currently it is using this attachment to create a file and if you
click on the settings of this cancel this thing you will see that it creates
a folder called attachment and then it keeps the file name whatever is the
attachment name and then file contents whatever are the contents of the
attachment so we want to change this folder so the one way you just click on
this icon on the right and then this Arrowhead and if you click on this
loading and these are the two folders currently we have this folder was
created by flow and this is the holy folder which we have created so we want
to send this file to this folder so just click on this and now you can see that
this folder has changed here now if you save this and now the next time when
this any email arrives it will be saved to this particular folder so if you want
to change further options for example if you want to see the email from a
specific person so then what you do you click here on the settings and forget
about these settings just we want to add something here so these are the Advanced
Options so show Advanced Options and here you can see that from you can add
any email address from which you want to get the email so for example it could be
your boss so you can put the email of your boss here that
an email comes from this person then you do this create a file and save it into
this folder you can check some other parameter like label instead of inbox
you can get a file from a particular label and then in your Gmail you can
send the file direct to that particular label using the filters so this is what
you hope you can manage your emails further so for every project you can
create a label in your Gmail then using filter you can send all those files to
that particular label and then put the label here so that you can extract all
the attachments from that particular label and save it to a particular folder
with the name of the project so this could be the name of your project so in
this way you can automate the whole process of getting the emails so if you
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see you next time