hey what's up guys Zain here and in today's video we'll be talking about notes most of us take notes
persistently so by the end of this video you will be an apple note super user as well as for
the coffee we're heading back to the birthplace of coffee itself Ethiopia so here goes cheers
it has a fruity acidity and a chocolatey finish
i like it so back to notes why apple notes you say well it's as good as any
note-taking app out there if not better we will go over creating and organizing
formatting and all the other tips and tricks from scanning to collaborating just like everything
else we need to get into the habit of organizing our notes that starts with folders and tags let's
start with folders in the folders list you can see i have a few folders so to create a new one
click on the new folder icon new folder now name your folder so for this one I'll name it travel
and then hit save and you can see i have a new folder called travel
you can also create subfolders so let me create a few more folders
first I'll go ahead and create so let's say i want international
hit save and let's say i create another one called local and save
now if i wanted to move these two folders all you have to do is drag the folder so select drag
and drop it into the folder that you want so travel and let's say i wanted to drag this one as
well drag it over into travel so now if i go into my travel folder i can see i have two subfolders
to delete a folder all you have to do is select the folder you can either long press it and delete
or swipe left to right and select the delete button and you can delete that
folder to create a note go to the folder and create a new note so let's create one
and hit done go back and you have a new note to move notes into a different folder go to the notes
and select the ones that you want to move so in my case I'll select these and select move
and tap on the folder that you want to move them to and boom
you can see all my notes are now in the travel folder to sort your notes you can
tap the more button and you can see you have more options over here so select sort notes by
and you can sort notes by oldest newest or newest to oldest by title by the date
created or edited and that's the default so for now I'll leave it at the default
with iOS 15 you can add a tag anywhere in a note including the title to add a tag select the note
then type the hashtag followed by a tag name so for this one let's select travel
once you hit enter you can see it will change the color
you can also add multiple tags so let's say i want this to be international travel
tag names can be one word or separated by hyphen or an underscore for the longer ones
for example travel supplies so let's say i add that travel
supplies to add a tag to multiple notes go to the folder select all the notes and then on the bottom
you can see there's tags click on tags and you can select what tags you want to apply to these notes
so let's say i want travel for this one and hit done now you can see all my notes are tagged
as travel when you create a tag you can find it in the note itself and also the tags browser
which is in the list of folders so let's go back and scroll down and now you can see over here you
have all your tags to see a list of notes with a specific tag select the tag that you want so
in this case let's select travel and you can see all the notes tagged under travel
you can filter out even more by selecting more tags
folders are a great way to organize your notes into categories like work or personal smart
folders act like filters that gather your tag notes when using smart folders your notes remain
in the original folder that you created them in to create a smart folder let's go back to the
folder list and then create folder and select new smart folder enter the name of the folder
and select the tag you wanna associate it with and hit done so now you have a smart folder
and you can see any notes that were tagged with international
are automatically moved into the smart folder to convert an existing folder into a smart folder go
to the folder and then tap the more button scroll down and select convert to smart folder when you
convert a folder its notes are moved into the notes folder and tag with the name of the smart
folder keep in mind you can convert share folders a folder with subfolder or a folder that contains
locked nodes and by the way when you convert a folder to a smart folder it can be undone
if you no longer want the smart folder you need to delete it so let's select convert now as you
can see the trial folder the icon has changed to a smart folder so now whenever i create a new note
and tag it with travel
and once i hit done that note automatically gets moved into my smart folder i don't need
to sort it anymore next up formatting your notes so let's go to a note
and let's start editing it to add formatting to a note select the formatting button from here
you can add a title heading or bulleted list let's see some examples of that
as you can see this is the title heading subheading the body text will be like
this you can have the text as bold italics underline or strike through and also monospaced
can add bulleted list or numbered list and you can indent text as well like so so go back to
the formatting button and increase the indent or decrease it you can also add a table to your notes
so let's go over close the formatting then let me add one here and select the table button
and as you can see it adds a table with two rows and two columns by default you can select a row
and you can add rows or delete rows from here and same with columns as well so let's select
a column and you can add a column or delete it as well tables are a good way to organize your
data to add a checklist tap on where you want to edit and then tap on the checklist button
and there you go from here you can keep adding items to your checklist
so let's do some so for my travel i want to remember to take my passport
a toothbrush
a phone charger
and maybe extra pair of
underwear and once you're done hit return twice
and from here you can check and then check the items as well so let's say i
took my toothbrush i got my phone charger and you can also uncheck them pretty cool
oh and you can also increase and decrease the indentation on these checklists by just swiping
that's increasing and decreasing and you can also reorganize your checklist by dragging the item to
wherever whatever position you want them in next up adding media to notes to add a photo or video
select the camera so from here you can choose to add an existing photo or video from your photo
library or take a new photo or video you can also scan documents and skin text so let's give this
a try so I'm going to start by adding a photo from my photo library and then the album that
you want to select it from so let's say i want to add this photo and select it and click on add
and that photo gets added to your notes fun fact about this photo the Masai men believe
the higher one can jump the more suitors he has available and that kids is how i met your mother
to add a video follow the same steps you can also add information from another app as an attachment
to a note for example a location in maps a web page in safari a PDF file or a screenshot so
let's see how these work so let's start with safari let's say i wanted to add this video
to my notes all you have to do is select share select the notes you can add it to a new note
I'll select your current note which will be under this there and just hit save and when i go back to
my notes you can see it added to my notes and i can even play the video straight from here
you can even add location to your notes so let's go to maps and i have a location over here for the
park that i want to visit so from here let's do the same select more share notes and again
since the last time we selected the note it's going to save to that note and all you have to
do is hit save go back to our notes and boom that's the location of the park in the notes
we can also draw a sketch or jot a handwritten note with your finger to do that choose a variety
of the markup tools and you can select a color or a tool tap on the note and you can start sketching
and then hit done and there you go you have handwritten text in your notes we can also
scan text into a note to insert scan text let's scroll down select where we want to insert it
and then select the camera icon now select scan text as you can see the camera opens up
it selects the text select insert and boom it's that fast we can also scan the document
as well so let's try that again go back to camera select scan documents
and you can see it will select the document take a photo then hit save
and as you can see it added the two texts that i tried to scan a full and a closer
when you scan a document it will automatically name the document with the largest text that
it will find so we can rename this by clicking it and select rename
and you can name the document whatever you want and hit save you can also view all the
attachments that were added to your notes so let's go back to the main folder select the more button
then select view attachments here you can see all the attachments there that are added to your
notes one of the most amazing things about notes is it's pretty smart since the document that we
scan contains the word shine we can search for it straight from the node so let's go back to
the main folder and hit search then search for shine and it will bring up that note so let's go
back to that note you can also show lines and grids in a note so select the more button and
then scroll down select lines and greets and you can choose the line and grid spacing that you want
so let's cancel this you can also pin your favorite or most important notes to make
them easier to find to pin a note let's go back swipe right on the note and hit the pin button
and that note gets pinned on top to unpin it swipe right again and you can unpin that note
one of the other cool features of notes is let's say you had some stuff in your notes
that you didn't want to share with anyone all you have to do is select the note and click
lock note now since i have already created a password with notes so that's why it didn't
ask me for a password but when you first create a note it will ask you for a password and after
that it will always authenticate using face id to lock a note simply click lock now and you can see
the note is now locked you can still see the title but when you try to access it you won't be able to
see its content to view the content of the note simply click view note it will authenticate and
unlock it and that brings us to the final section sharing and collaboration you can add someone on
any iCloud note or an entire folder of notes on your device they can then make edits and see the
latest changes you have made if you are the owner of the dot you can remove others from the notes
or folders whenever you want to add someone to a note select the more button select share note and
then you can choose how you want to share the note you can also customize share options if
you go over here you can set the permissions where they can make changes or it's a view-only note or
whether they can add other people or not so let's go back and select messages and let's add a person
and then hit send and now you can see the icon on the top
change to let you know that you are sharing this note to add people to a folder go back
to the main folder swipe left and select the sharing options and follow the same steps again
you can also see the changes that they have made or you have made by going back to the notes
selecting the share options and you can select show activity it will show all the changes that
you have made if the other ones the other person accepts the other cool feature is once you go back
to sharing and select show highlights it will show you who made the changes so let's go back
and hide the highlights again and you can remove people from shared notes the same way go back to
sharing options select manage share note you can remove people by selecting their name or you can
stop sharing the note altogether by selecting stop sharing when you stop sharing a note with
other people the note automatically deletes from their device so let's stop sharing and you can
see the sharing icon disappeared alright guys so that's all about notes it's a powerful tool
and things like optimization may seem a little disruptive at first but keep at it and like
muscle memory it will become second nature best of all it will definitely optimize your productivity
let me know if you enjoyed this content and drop me a line below in the comments if you
thought it was useful as always if you haven't already done so please do go ahead like and
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