would you like to quickly and easily see everything that happened in your quickbooks
online account since the beginning well then you should learn about the quickbooks online audit log
if you have any questions about this topic you can leave them in the comments section below and i'll
do my best to help you and of course if you feel the video helped you i hope you will click like
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audit log is a list of every activity since the account was created for each activity the audit
log will show what was done when it was done how it was done and most importantly who did it
which user and you can even sort this list of activities by user so how do we open it up
well you click the cog wheel go over to the column of tools and go down to audit log and click
now you can see in date order every last piece of activity that happened from the
very beginning of the account until the moment that i'm recording this video if you
scroll all the way down you can see that there's numbers 1 through 150 which means there are 150
activities here and i'm only viewing the first few so we can click next and then we scroll down
and then you see this is number one fifty one two three hundred click next now there's no point in
going all the way back because clearly december 6th was the day that i created this account
and the first few hundred activities are all things that happened on the first day that
quickbooks online physically needs to do to set up everything so you can see i set up the names
of the customers then as time went on i set up the names of the accounts and all of this happened
back on december 6th as we scroll up we go forward in time and you can see i added some transactions
the date of the transactions uh were april but the day that i entered them was here in december
and so on so you can see the when the who the what the why and the how for every last bit of activity
the best thing is that you can sort this by user so if you go to the top
and you click the column user and you click the arrow you can see that the other users like
dave the standard user or mackie the accountant user you can see their activity grouped together
these are the two things that dave did these are the two things that the accountant user did
and then the system administrator did all the rest you should usually keep your audit log sort by
date changed so now it's from the earliest down to the latest and you can click it again and you can
have it sorted from the latest to the earliest if you're looking for changes for a specific customer
or vendor name you can click here and you will see now it sorts it by the customer or
vendor name for each transaction if you click here you're sorting it by the date of the transaction
not the date that it was entered you could sort by amount i don't know how that would help you
most of the time you should keep it date changed from earliest till latest now you should know
that if the activity on the row that you're looking at is a transaction you can drill down
to get more details about that transaction for example here we edited a deposit on december 26
at 8 52 pm but for this specific line because you were editing a transaction you can click
view in the column of history and you can see all four changes to that one specific transaction
if you click the arrow you see the bottom one shows you the date and time that it was created
then click the triangle again and go to the next one we click the next one you can see this same
transaction was changed on december 14th at 6 43 pm and the beautiful thing is that you can see
what was changed and the highlight in yellow is what was changed i'm going to
close the second event change and open the third event change now you can see what was
changed the third time was amount so this very same transaction was changed on december 26th
and this is what the amount was changed to if we scroll over you can see amount is highlighted
so i collapse the third change and i look at the fourth change to this transaction
the fourth change was changing the amount back to the original 2500 and if i scroll to the right you
can see that's what's highlighted so clearly that is what was changed close it out now there are
different ways to see all four changes to this one deposit you can click compare and you can see all
the changes you can if you scroll down you see you see right here this was the first change it was
changed to 2501 this was the second change it was changed back to 2500 and then you could see the
cust nothing was changed here and then here this last changed it was changed back to 2500 and so on
show changes only and then you get a list of only the changes and you can see the date
of each change and the time of each change if you click here you go back to the original
transaction close it out cogwheel audit log and that's how you get back to the original display
and of course once you make the audit log look the way you need it to look you can export it as
an image or pdf file very simple you click this printer icon and you get a set of choices of how
this will export of course cancel and you can just close this out and go back to the original tab
if you want you could actually change the way it looks you could change you could make this column
wider if you want to before you print it out in fact you can click the cog wheel
and you can remove the uh any item you can add the id and you can remove the user and if you do that
and then you know you click yeah you click away from it then you click print what you'll see is
whatever fax or whatever pdf it exports to will look like the way it looks at the moment that you
send it to print so if you removed f columns or added columns that's the way it will look