hello folks welcome back in this demo I will show you how to create SharePoint
calendar for Microsoft teams and how to integrate this calendar with Outlook so
stay tuned and let's jump right into the video so
I'm on Microsoft teams
I can see a keapoint project team here so I have a general channel in
there so if I navigate to the general channel on the top right-hand side I can
see your three dots here so if I click on those three dots I can see open in
SharePoint so this is how you can open this team site in sharePoint. every time
someone create a teams underneath it will create a SharePoint team site by
default to store documentation so this is one way to go to the SharePoint site
that's where we're gonna create a calendar app or what you can do is you
can go to files tab in the general channel and then from here you can click
on open in SharePoint so this is two different ways you can navigate to the
sharepoint site underneath this team so if I click on open in SharePoint now by
default it takes you to the document library and a folder called general so
every time you create a channel it creates a subfolder in the document
library so what I need to do is I need to navigate back to the home so if I
click home from the left menu here you can see the default home page for this
team so I need to add a calendar app so to do that I will click on new and then I
will select app because calendar is an app so we can add an app to the
SharePoint site so this take me to the add an app page here I can search for
calendar I see the calendar app is listed here so I will click on this app
and I will just give it a name I will just call it
keapoint calendar so we know that which team it belongs to click on create
now this will create a calendar inside a SharePoint site which is hooked up with
the team so now you can see the calendar app is listed here if I click on that
now this will take me to the calendar app here you can add entries as and
when required so if I click on add new the title of it I will say London
workshop and location is London I don't want to put any category I will mark
this as all-day event so this is going a whole day so you can then see
that there is no time here it's just dates start date and end date so I will
click Save now this calendar is available from SharePoint the next thing
we're gonna look into is how you can integrate this calendar in Outlook and
then how you can leverage and put this calendar in Microsoft team so the way
you integrate this calendar with Outlook is you click on the calendar tab from
the top as you can see here and then you can see this blue box saying connect to
Outlook so I have to click this so this is asking me you want to open outlook
app and click open and now it's asking me that do you want to connect the
SharePoint calendar to Outlook and I will say yes so as soon as I do that you
can see that calendar is appearing on the right so this is my personal
calendar and this is the calendar we just integrated from the SharePoint site
so I will just disable my personal calendar now you can see that there is
already one entry there which means that it is synced with that ShapePoint list
so this is how you will add calendar into Outlook now if I add an entry here
it will sync back to SharePoint list now we have a calendar in SharePoint and
also the same calendar connected to Outlook, the next thing we need to look
into is how we can show this calendar entries in Microsoft teams so what I
need to do is I need to take the calendar URL from here so this is
complete URL for the calendar you can take the complete URL
or you can just take it until the calendar name and I will copy this now I
navigate back to the teams I will click on the plus sign here add the tab
and I will search for SharePoint now you can see the SharePoint app is there now
I don't want to show news or home or any list I'm looking to put a custom URL so
ad pay your list from any SharePoint site if I click on that this is where I will
paste the URL of the calendar I will also post this message to the channel
that a new calendar is entered and all the people in that channel get
notification click on save so now you can see that same calendar is available
in Microsoft team now you can see the calendar is added into the Microsoft Teams
but this is kind of a list view of the calendar it is not appearing as it
appears in SharePoint for instance so if I go back to the SharePoint so this is
the calendar look-and-feel in SharePoint is a calendar view rather than list view
so if you want to show it as a calendar view in Microsoft Teams what you can do is
you can just copy this link and inside the teams you come here and create a new
tab click on plus sign and here you will select the option of website so this is
you can put a link directly from the website so I will just call it I'll just
call it calendar and I will post a link here and I will hit save now you can see
the calendar view of SharePoint inside the teams so it really depends on your
requirement you can either view it as a standard list inside the team or you can
just show the SharePoint page inside the Teams so now if I go and click on new to
create a new calendar entry I will make this as a Manchester workshop and
location is Manchester and I will make this again all-day event now I will hit
save now you can see from within teams I created an entry in the calendar now you
can see there are two entries here I can either
click on open in SharePoint or from here I can see go to website icon so I click
on that it will take me to the website and now I can see there is an other
entry here about Manchester workshop so there are two entries the one I've added
from within SharePoint and the second one I added from the teams so this is
showing here now to confirm that this is now also linked to Outlook and I
should be able to see this new entry which I added into the teams in Outlook
so if I navigate back to my Outlook and if I click on this sync
button now I can see the Manchester workshop entry is already there in my
Outlook calendar. so this is a really simple way how you can integrate one
calendar which sits on SharePoint and the same view you can add into the teams
and you can connect the same calendar into Outlook so you can manage this
calendar in all three different ways and you can add edit or remove calendar
entries as and when required. That's it for today thank you very much for
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found it useful if you have any queries related to Microsoft Teams, SharePoint or
anything related to Office 365 in general please post in the comment section below
I will be happy to answer. Thank you