This video shows how to set up and use the Scan to E-mail feature
on your HP LaserJet Enterprise, MFP, or ScanJet.
Before the Scan to E-mail feature can be enabled, it must first be configured.
There are two options for configuring Scan to Email.
Basic configuration using the E-mail Setup Wizard,
and Advanced configuration using the E-mail Setup.
We will show how to set up the Scan to E-mail feature using each of these options.
First, make sure the printer has an active network connection.
In addition you will need to have the following:
Administrative access to the printer,
the DNS suffix name,
The SMTP server address, and authentication information if required.
On the printer control panel, touch the Network button to display the IP address or host name.
Your control panel might look different but the steps are the same.
Next, open a web browser.
In the address line, type the IP address or host name exactly
as it displays on the printer control panel.
Press Enter.
If the web browser displays a message indicating that accessing the website might not be safe,
select the option to continue to the website.
Accessing this website will not harm the computer.
The following steps will show how to configure the Network Identification settings.
Configuring E-mail Setup on the Networking tab is an advanced process and
might require the assistance of a system administrator.
When the EWS opens, you may be prompted to enter the administrator password.
If so, enter the credentials.
Select the Networking tab at the top of the screen.
If prompted, enter the administrator credentials.
If not already selected,
click TCP/IP Settings in the navigation pane on the left of the screen.
Select the Network Identification tab.
If DNS is required on the network, in the TCP/IP Domain Suffix section,
verify that the DNS suffix for the email client being used is listed.
If the Domain Name suffix is not set up, use the IP address.
Click Apply.
Then, click OK.
Choosing the basic configuration using the E-mail Setup Wizard option opens the
email setup wizard in the HP Embedded Web Server, or EWS for short, for basic configuration.
Select the Scan/Digital Send tab at the top of the screen.
Click E-mail Setup Wizard.
Click Continue to proceed with the configuration.
On the Configure E-mail Servers (SMTP) region,
select one of the following options to complete the steps.
Option one: Use a server already in use by E-mail.
Option two: Search network for outgoing e-mail server.
Note: This option finds outgoing SMTP servers inside your firewall only.
Click Next.
Select the appropriate server from the Configure E-mail Server (SMTP) list,
and then click Next.
Option three: Add SMTP server.
You can usually find this information from your service provider's website.
Enter the Server Name and Port Number.
In most cases the default port number does not need to be changed.
Click Next.
Select the appropriate server authentication option.
Select Server does not require authentication, and then click Next.
Or select Server requires authentication, and from the drop-down list,
select an authentication option.
Select Use credentials of user to connect after Sign In at the control panel, and then
click Next.
Or select Always use these credentials, enter the username and password, and then click Next.
From the Configure E-mail Settings region, enter the information for the sender's e-mail address.
Note: When setting up the From, Subject, and Message fields,
if the User editable checkbox is unchecked,
users will not be able to edit those fields at the printer control panel
when sending an email.
Click Next.
From the Configure File Scan Settings region, set the default scanning preferences.
Click Next.
From the Summary region, review the Summary dialog.
Click Finish.
Basic configuration is now complete.
The following section will cover the advanced configuration and is optional.
The following steps show how to use the advanced configuration option using E-mail Setup.
Select the Scan/Digital Send tab at the top of the screen.
Click E-mail Setup from the left navigation pane.
Check the Enable Send to E-mail check box.
If this is not selected, the feature is unavailable at the printer control panel.
In the Outgoing E-mail Servers (SMTP) region, click Add to start the SMTP wizard.
In the SMTP wizard, select one of the following options:
select Search network for outgoing e-mail server and then click Next.
Select the server, and then click Next.
Or select I know my SMTP server address or host name.
Enter the address or host name of an SMTP server, and then click Next.
In the Set the basic information necessary to connect to the server region, set the options to use.
In order to enable secure transmission of emails, click the Enable SMTP SSL checkbox.
If you check this option the port number must be changed to 587.
Note: Some servers have problems sending or receiving emails that are larger than five megabytes.
These problems can be prevented by entering a number in Split e-mails if larger than (MB).
Click Next.
In the Server Authentication Requirements region,
select the option that describes the server's authentication requirements.
Select Server does not require authentication, and then click Next.
Or select Server requires authentication, and from the drop-down list, select an authentication option.
Select Use credentials of user to connect after Sign In at the control panel, and then click Next.
Or select Always use these credentials, enter the username and password,
and then click Next.
In the Server Usage region, choose the product functions
that will send email through this SMTP server, and then click Next.
In the Summary and Test region, enter a valid email address
in the Send a test e-mail field, and then click Test.
Verify that all of the settings are correct,
and then click Finish to complete the outgoing email server set up.
Quick Sets are short-cut jobs that are available from the Home screen or
within the Quick Sets feature on the product control panel.
In the Quick Sets area, select any Quick Sets for the printer or click Add to create a new one.
In the Address and Message Field Control area,
enter a Default Form setting and any of the other option settings.
In the Signing and Encryption area, set the signing and encryption preferences.
In the Notification Settings area, select when users will receive notifications about sent emails.
The default setting is using the signed in user's email address.
In the Scan Settings area, set the default scanning preferences.
In the File Settings area, set the default file settings preference.
Click Apply.
You can find additional helpful videos at hp.com/SupportVideos
and on our YouTube channel, youtube.com/PrinterSupport.