Hello everyone, welcome back to the Keep productive YouTube channel, it is francesco here now in today's video
we're diving into the five key takeaways of
GTD I wanted to run through
Some of the takeaways from David Allen's book getting things done
Give you some advice in terms of how you can go and apply them in your everyday routine
I say these are my five favorite things from the book
Maybe you haven't got time to read the book or you just want to refresh
Your existing knowledge of it and how you can apply it to your everyday routine. This video will come in handy
So connie's let's begin the first off. I am NOT a GTD expert the book GTD is a fantastic read
I highly recommend it read it when I was very young about 15 16 and
a lot of the principles been taking away and used there's a
Five-step process which I guess can be very very helpful for those without a methodology
especially if you're looking to structure
Routine for yourself, especially like being able to implement a Productivity process if you haven't already got one
So I recommend you can find the book and description read it. Enjoy it
It's a great book now. Obviously I've taken away just more than these five, but I say these five are great
So the first of the five is the two-minute rule now
This can be implemented in email inbox or it can actually be implemented with your task manager
So the two-minute rule is very simple
If you can do the task within two minutes you do it and it's very simple rule, but it can be very useful
So for example, let's say you're processing your todoist inbox and you see something like email Bob
Or maybe sort file or upload this file and send it if you can do that within two minutes and you know
You can and you don't want to delegate it defer it or even just you know planet in a project for later
Then do it and if it's doable in two minutes, go ahead and do it
I found this one particularly useful, for example
if I set 30 minutes at the end of the day just to get rid of some emails or
Administration and I can actually get a few things done unless owners two minutes
These is a great opportunity a lot of people like to tag this as a context of inactive for example
tasks is not necessarily something you proactively do something you actively do but something that doesn't really
You know contain much effort to do for example, it could be emailing someone a short email or giving someone a quick call
For example to see a status on something. So these sort of activities can be done within two minutes
I love implementing this routine, especially with emails as well
For example in the email inbox when I'm clearing it and I'm going I want to clear this put fairly fast
And I know that the reply isn't going to take longer than two minutes
I'll do it there on the spot or if it's going to take more than two minutes. I'll defer it or delegate it to
Someone else. Okay the second takeaway from the GTD concept is definitely the weekly review
This is something that I've been doing for a good five years at the very least and I found it incredibly useful
It's almost how I start my week to some extent because I don't a Thursday I talked about a lot
It's always been on a Wednesday p.m
Thursday p.m. Or Friday a.m. But I've recently doing Italy salute last two years on a Thursday p.m. Nice afternoon
I
Normally have my carrot cake then in a local coffee shop or whatever coffee or whatever cake they have on offer and I'll just sit
down and it will take me 20 minutes no longer than 20 minutes to
Process, you know anything that's major get out the way and then what I'll do is I'll look at my goals for the month
And I will line my next week's activities to those goals
This is really really helpful because the we can get ahead of you and the concept of the weekly review
Actually allows you to stop and go
Okay
am I setting myself up because you get carried away during the week like I notice like on a
Tuesday I end up getting like people set me my goals and I'm like, okay, that's brilliant
But at the same time you're like new to stay on course and stay on course with your targets
So having that Thursday to go, okay, these three or four things I need to do next week or I can activate this one
Complete it for the entirety of next week really does help because it just helps you keep focused. I plan out
My to-do list that way and it just helps me keep on tasks
So implementing a weekly review obvious some more concepts involved in there. I think is absolutely fantastic activity
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So number three guys number three is in trays now
A lot of people have inboxes digitally of course during the day
we might not have access to our phones or wideout actually, but we naturally want to have
You know physical in trays because in trays don't comment only the form of an inbox
I have a few in trays digitally
So an in traditionally could be my todoist inbox my email inbox my Twitter DMS. For example, these are always I'll capture
you know things like
messages and you know tasks during the day but when it comes to the physical win trays
This can be a little bit tricky. So I have a few physical in trays in my life
The first is my middle drawer in desk that I have
My middle drawer processes or at least has all of the documents that I've captured could be stuff through the post
It could be stuff that I started signing or it could be stuff that spec has given me from an appointment or something like that
But it actually allows me to capture it in a physical
area that I can process in the day of my week review and this is really really helpful this concept and GTD of
physically capture and stuff in an in tray is a really good one and
It will be surprising how many more entries that you have in physical in everyday?
That you have and you don't notice for example
you know when you go to the supermarket or you are in the town and you're buying something or
You're in a meeting and somebody gives you a business card
these are also in trays the pocket that you are maybe sitting in with stuff in it are in trays and
Sometimes it's useful to just centralize that so for me I've started
You know centralizing my on the go in tray as my wallet. I have a few like, you know
receipts and documents and business cards that I'll collect up and I'll have it in there to then and to my physical in tray so
Continually trying to centralize you and Trey's really important. I always try and make that middle drawer my central one
So I'll get a range of things in there from receipts to
know the actual
documents and you know adverts as well that I'll need to process and and even sometimes like
New Flyers and stuff like that. So it's always trying to capture that physical stuff
But if you don't have the physical stuff then the email INBOX certain lewiston box, etc
Could be really helpful and it's always important to try and centralize that to not try and open up more in trays
Make sure that everything's all captured in one spot which is something that GTD continues to reiterate
Ok, so number four and number four is brain dumping. This is something that I believe is good minesweeping and GTD
I'm not who I it's been a while since I've actually I caught up on the book, but the actual concept of
you know brain dumping putting all of your ideas down for the week and just
continually just getting things out of your mind is something that is so valuable inside of GTD GTD is obviously something that you know,
The first step is collect. It's capture
its making sure that
everything that is in your brain is out of your brain and David Allen continues to reiterate that if your minds clear
Your mind is clear to then focus on the actual task or whatever. You're actually going to be doing
Versus actually storing stuff and just collecting stuff across your day
So for me the two inboxes that I have, um guys, there will be a to do a set up video coming on Monday
So that'll explain it a little bit more. But I have I said to do sort of two main brain dump areas
One is my inbox throughout the day small things whether it's links ideas articles
You know like even tasks I'll just dump it in there and I'll process it in the end of the day very quickly five-minute activity
but for example if I get bigger ones that affect my next week like ideas for videos or maybe even
You know things that are going to be doing over that weekend
Um, then I'm ready to process on a Thursday then I will add them to a weekly review area
but these
Routine brain dumps actually keep my mind pretty fresh and has gone to an extent where I don't actually store anything in my mind
I just enjoy what's in front of me
Maybe I have a few ideas
But you know
I quick capture them on the way home if I've got a few ideas about like
Videos or even like the way that I'm doing business or something like that or something that's been on my mind like bothering me
Could be anything finances mortgage whatever it is things that you can do
I just dump insider todoist and it just takes out a load off my mind
So that's why brain dumps and the good thing is in GTD
They continue to reiterate that you can have these brain Damac tivities not just in a digital format
But you can just grab a like a bit of a free paper
And if it's your first ever brain dump just get everything out everything that's bothering you from finance to health to
Electorial stuff to you know fitness whatever it is. It's just a way for you to get everything out of your mind
Okay
you see the fifth and final thing that I love about Drita tea the key takeaway for
For you guys is definitely the next action
This is a concept for when you complete a task
Um to actually get you ball
Rolling on what's next now one thing I do is whenever I sort of align a task
I have this natural process now because I've read GTD and implemented that concept is whenever a complete a task
I will before ticking it off
I'll go what is the next action and I'll add that to my two newest inbox or actually plan it in my next seven days
to be
The next action because that helps me to then go, okay
I need to know what's next from this task and answer a really important process that it's a habit that you can implement
definitely, but it's something that really will save you time because what a lot at a time we do is
naturally when we complete an activity to say I am edited a video I go tick and
then I forget about it and
Naturally, nothing will come of it
But there are so many more activities that might be part of that process
Now if you have templates that's gonna save you a lot more time and that's something that I am definitely gonna be
Implementing in January time because I need to refine my processes. However, if you don't have a next action
Auto-connect in your brain that goes what is the next action to this?
Upload the videos then that could actually be you know a step that loses out an opportunity for you
You can actually be off the ball rather than on the ball with your tasks
So next action is a really great habit to implement, especially when you're going about task management
so guys those with my five key takeaways from
GTD it's a great book. If you want to check it out. You'll be in the link in description a big
Thank you to David Allen, of course for creating such a fantastic cept
I look probably to have them on soon if I can get that interview and we can chat all things to you today
He's got a new book out that I looking to review as well
It's called GTD workbook and I also will be
Trying to do a GTD inboxes feature that overviews how I personally use my inbox is to capture stuff across today
But guys a big big THANK YOU. I look forward to your comments below
Feel free to share how you use 3td and subscribe. If you are brand new to this youtube channel, but guys a big THANK
YOU, and I'll talk to you guys in a future video. Cheers, everyone. Bye
You