Microsoft Teams is a useful application when you are
collaborating as a team in any organization in a particular
department or even on a same project. You can share files,
you can have a meeting, you can have discussions privately to
someone in your team, audio and video private chat, or you can
have a video conference, Microsoft Teams was part of
office 365. But in 2018, Microsoft made this application
free in order to compete services like Slack, which is
the most popular team collaboration application. And
now you can get this application from Microsoft free of course,
this video is a quick start tutorial about Microsoft Teams.
And after watching this video, I am confident that you will be
able to use this application without any problem. These are
some of the topics I am going to cover in this video. And if this
interests you, please watch this video till then because there
will be a lot of features which I cannot put on this screen. And
we are starting right after this short break.
Hello, and welcome to my channel. My name is Sahil. And
if this is your first time, please hit the subscribe button
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a new video on this channel every Tuesday and Friday. Now
let's first have a look how you can get Microsoft Teams to get
started with Microsoft Teams, you have two options. The first
is by using their browser based application which you can access
by typing teams.microsoft.com. And you will get this browser
based application. As you can see, just by typing this in your
browser, the other way is you can install desktop application.
And to do that you click on this start icon and then Microsoft
Store.
Then click on Search and type teams and then click on this
team's icon where you see learn more, click on that. And now you
will reach this page where you can download teams. And if I
want I can switch to Australian English. And then you will click
download for desktop and then you will get a file something
like this dot exe file and you double click on this file. It
will install the app you will see an icon will appear here.
And it will also load Microsoft Teams for you. And now this is
the desktop version of Microsoft Teams. And both of these
versions are exactly the same. So it is up to you whatever you
find easier, you can use that there is still a paid version of
Microsoft Teams and there are few differences and these are
listed on this Microsoft website. But as you will notice
that most of the features are available in free version. So
there are two things which you will be missing out and I will
show you what are those to which you might need otherwise, most
of the functions are available in free version. As you can see
that maximum numbers in the free version are 500,000 per
organization, which is a very large number which is unlimited
in paid Microsoft Teams file storage is two Gb per user, and
10 gb of shared storage. While in paid version we have one
terabyte but for most users this space is enough, you can allow
guest access in both you can have one to one audio and video
calls. You can have channel meetings in both you can have
screen sharing in both versions, two things which you might need
is sheduled meetings and sheduled meetings being that you
can put meeting on your calendar. And as you can see
here that we don't have any Calendar tab in the free
version. In the paid version, you have a calendar icon here
where you can share your your meetings. So some of you might
need this. The second thing which you might need is meeting
recording. So in some cases, you might want to record your
meeting which is not available here. But you can record by
using other software. And this is also not a deal breaker then
there are some admin features and some top level features
which are missing in free version. But most of the time,
we do not need these features. So for most users, the free
version of Microsoft Teams is good enough. Now I have
installed desktop application and I got this interface. On the
left hand side we have this activity chat teams calls files,
and then there are three dots where we can integrate some
applications with our Microsoft Teams. And if I click on more
apps, I can see that there are a lot of apps but in this
quickstart tutorial on Microsoft Teams, we are not going to
discuss the integration. So I start from creating teams and if
I click on this team stab No, I have the ability to Create My
first team. At the bottom, I also have this icon join our
creative team. I can also click on this. And I can also invite
people to join my teams by clicking on this button. One
thing you should notice that most of the times you will be
joining some teams, someone will create a team for you and you
will have to join a team. So only a limited amount of people
normally create teams. But to create a team, I click on Create
team. Now I can build a team from scratch, or I can create
from my existing office 365 team. In this case, I will be
creating a team from scratch, or there are three types of teams.
The organization wide teams are those in which anyone who joins
the organization will automatically join the team,
then there are public and private teams, most of the teams
are normally public. So in organization wide, someone who
joins the organization will automatically join the team. But
in public things, anyone can join the team, but they have to
intentionally join the team. But in private teams, you can only
join a private team, if the owner of the team adds you to
the team, or invites you to join the team. And then you accept
the invitation and join the team. But if somehow you get a
link to the team, and you click on that link, then an invitation
will be sent to the owner and owner needs to approve that
invitation to allow you to join the team. So this is the
difference of these different types of teams. But I will be
creating a public team. And let's give it a name. If I want
I can put some description. Otherwise, I just click Create.
And now I will get this message. And I get this bar where I can
put the name of the people I want to add to my team. But even
if I skip this at this time, later on, I can click on this
invite people to my team. And now I can copy link and send
this link or I can invite my contacts or I can invite by
email. So if I click on invite by email, and I, let's say put
an email of a person. And now in order to join Microsoft Teams,
you need to have a Microsoft email account, which is also
free. But if you want to join Microsoft Teams with some gmail
account, that is also possible. But still you have to create a
Microsoft account linked with that particular gmail account.
And I will show you in a minute. So we will be inviting two
people here, one with a Gmail account and one with a Hotmail
account. So I have created an email with the hotmail and I
click here. And then this is my own account. So I put my name
here. And then there is a Gmail account. And let's put my second
name here. There are four places but you can add more people if
you want. And then I can click on this send invoice. Now, this
is one of the context. So this person has a Gmail account and
it gets this invitation. Now, if I click on join team now because
this gmail account is not linked with any Microsoft account, so
I'm getting this message, so I click Next. And now I have to
create a password.
And then I click Next. And now I have to verify my email and a
code has been sent. So I checked my email. And I have got this
code on my email to 196. And now I click Next. And now I have to
put these characters here. And I click Next. And because it's a
new account, my gmail account is now associated with Microsoft.
So I have to accept these terms. And I click Accept. And I can
click Save here. And no I click open Microsoft Teams and I will
be able to join Microsoft Teams. Now let's see how someone with
Microsoft account joins teams. So on my iPhone, I haven't
started this Microsoft team's application and I click on that
and no, I have entered my Hotmail account, and I click
sign in, I have printed the password. Once I have entered
the password, I click Sign In. And now I will see this message
reading invitation, two digit idea and I click reading and I
allow the notifications, I have to once again enter the password
and I sign in. And because I'm using this account first time,
so I have to accept this. And I click open and allow my access
to the microphone next couple of times. And I don't want to
invite anyone at this time. And now this is the interface of
teams on a mobile phone. As you can see, I have tabs at the
bottom, the same tabs and now that I have invited two people,
one with hotmail and one with the Gmail account and they have
accepted my invitation. No, I can add them to my team. To do
that, I can click on add more people. And now let's say I put
the email of one of those with the Hotmail account. And I click
Add, this will be added as a member. No, again, I can put
other person's account with the Gmail account. And I click Add.
Now let's say I put another person with a Gmail account, who
still has not connected his gmail account with the Hotmail.
So let's put another person here. Now it will show me this
message that whether I want to add this person as a member, or
as a guest, so in this case, I would like to add this member as
a guest. So let's click on Add as a guest, and then add, no,
this person will be added as a guest. So these are different
situations which you might face when using teams. So let's close
this. When you log into your team's application, all the
teams in which you are a member will be shown on the left hand
side, then you can join any team. And if I click here, if
there are more teams, those teams will be shown here. And I
will get the opportunity to join those teams. If your
organization is very big, and there are hundreds of teams,
then you have this search bar where you can search the name of
any team, which you know, if the team is public, you can
straightaway join the team. Otherwise, as I mentioned
earlier, most of the time, the owner will add you to the team
know beside the name of this team, there are three dots. If I
click here, I have few options here, I can manage this team.
And if I click Manage team, now again, I will see this button
add members, and I can see that I am the owner of the team. And
then we have members and guest three in numbers, two members
and one guest. If I click on channels, I have only one
channel. So you can consider channel as one project or a
topic on which this team will be discussing. Whenever you create
a team, one channel with the name general is automatically
created to create more projects are to create more channels, you
click on Add channel, you can also click on these three dots
and you can add a channel straight from there. So let's
click Add channel. Then let's say I have a graphic design
project. And if I want, I can put some description here. And
then I can set the privacy setting for this channel or this
project where the standards are private, I want standard. If I
want to show this channel in everyone's channel list, I can
take this otherwise, I simply click Add. And now a new channel
has been created. No, this was the creation process creating
team inviting members adding members. Now the most important
part is engaging with the team members. And as you can see, we
have this text box where I can start any conversation. And then
I can put whatever I want. And then I can click this Send
button know my message will appear here with my photo. So my
team members will be able to see my message and will be able to
reply to this and know on my mobile app, I can post new post
and I can write some message and I send this. And now in this
general channel, I can see the message which I have posted from
my mobile phone. And now I can reply to this message. And this
is how you start building your conversation, you can add some
emojis and you have some other options here, you can add your
own message only. And if you added a message, it will be
shown here that the message has been edited, you can delete your
messages. And it will also be shown here that the message has
been deleted. So this is how you interact with your team members.
So it's very straightforward. You get the notifications
whenever someone adds you to a team, you get a notification
when there is an activity and then you respond to them. Now
let us have a look at some of the team and Channel Settings.
So this is my team. If I click here, I can see my channels or
projects. So let's say I want to manage this project. So I click
on these three dots and then manage channel. And here there
are a few options I have. Let us say that you are teaching an
online class and you don't want your students to post anything
in is your team's discussion areas. So you can check this box
only owners can post messages and in this way your team
members which are no students will not be able to post
anything
only you will be posting notifications and announcements
these kind of things so you can manage your channel. Similarly
in teams, we have managed team and in manage team in the
settings area. You have a lot of options. You can put a team
picture here. Then you can set members permissions and there is
a long list. And you can read these options, whatever you
have. And you can select which one you want to allow, or which
one you do not want to allow. So all these options are here in
members options, then there are guest permissions. And there are
few settings here similarly mentioned setting. So you can
set these settings here, you can read this, whatever you want.
And then you can plan how your team should work. If you click
on members, you can see that now you have four members and
guests, you can remove any member from your team, simply by
clicking on this cross, you can check some analytics of your
team, how many users are there, what's the amount of file
storage and these kind of things, you can also integrate
some app. But this we will cover in separate videos, one for each
app, probably if you want any particular app, please put in
the comments. And I will make a separate video. If I know about
that app, I have many videos about Trello, which you can
watch on my channel, which is a very good app for project
management. And now what I'm going to do is in this team, as
you can see that in digit idea, we have four members at the
moment, I will take any gmar in a video conference now, because
he's helping me out he's on his webcam. And in order to start a
video conference, what you need to do is you first select a
channel. So let's say I select this channel, at the bottom, we
have this camera icon. And if I click on this camera icon, no, I
can click on Meet No. And the meeting will start a message
something like this meeting no and join will be sent to my team
members. And then they can click on this join. And they will be
on the meeting. So this is what I'm going to show you. And no I
can see that my webcam is on. And no, I can also give this
conversation or name. But if not, then I just have to click
meet now. And when I do that, all my team members will get
that join no button, and no addict mob will be joining us.
And when he joins, my picture will reduce to smaller size. And
we'll move to the lower right corner of this screen and his
picture will appear fully screen here. And no dogma is joining
this video conferencing, you can see his name here. Hello, thanks
and ignore for helping us. Thank you for inviting me. And now as
you can see that my picture has moved. And now we can have video
conference very straightforward. We both have the option to mute
our mic or our camera. And in order to disconnect this call, I
have to click on this red button. Then there is a button
for sharing screen. And if I click on share, then my screen
will be shared then all that team members will be able to see
my screen.
So this is it
for video conferencing, as you can see, and thanks and ignore
for helping me. And no, I am disconnecting this call by
clicking on this red button. And now one important thing you
might want to change the notification settings for your
posts and mentions, you can do that you can do this by clicking
on these three dots beside the channel name and then channel
notifications. And then you can adjust whatever settings you
want for your post. And as well as your mentions, whether you
want to appear both in banner and feet or only showing banner
or completely off. Another important thing is about files
attachment. When you start any conversation, you have the
ability to attach files, and those files will appear in this
Files tab. And to synchronize your OneDrive, you click on this
sync icon and then you follow the prompt and you can set up
your OneDrive this way. I'm not going to do that. We're just
close it. And the last thing I would like to show you is if you
want to delete your team, you click on these three dots and
then you can delete that team you will get this message and
you just click I understand this and then you can delete the
team. So this is it for this video. This was a quick start
tutorial for beginners and it proved a little bit longer than
what I expected. But I wanted to cover most of the features and I
am confident that if you have watched this video full, you
will be confident working with Microsoft Teams and if you liked
this video, please give it a thumbs up. Thanks for watching
and see you next time.