Hello everyone and welcome back to the Keep Productive YouTube channel on today's feature
We're doing a tour of all of my applications and my workflow
I'm going to be sharing you all of the productivity tools that I use
Combining them with a little bit of the ways that I use them on a day to day basis
Now, of course, there's going to be lots of apps recommended here
But I don't necessarily recommend you jump on with them Oh mention a little word before we start but without further ado guys
Let's dive into my workflow and applications
So as I said just before we begin if you've spawned an application you like today
Make sure you do your research on it. Make sure it's you find out it's suitable for you before necessarily moving
I don't recommend recommend switching I will talk through all of the applications and how long I've been with these applications for and
The reasons why so I'm gonna start with the longest application
I've been with I started using Evernote back in 2011
I just use it back in 2009 or something like that, but I decided to fully commit in 2011
I was very young then I think probably
Fifteen or sixteen years old and I started using it is a very basic note-taker
Now skip board to 2019 this application has been a pretty consistent filing cabinet for me
I believe someone put that in the comments a few weeks ago and
I sort of stolen the way that they've said that I've been using as a filing cabinet and that's probably better
Way to say it than necessarily a note-taker
so the reason why I've been using as filing cabinet
I saw anything from British Gas numbers to a crib sheet for pension notes to train line to health information
finance
Documents for you know, when you're voting and stuff like that. It's literally like my base for
Easy to access documents then I'll need on the go now
The reason why I use it still is because it's a great way to capture stuff so each week
I will grab some time to clear my inbox
my inbox is normally a physical impacts and what I'll do is I'll process those documents that I get through the post and
that I've printed out and I will actually just scan them in using the iPhone application and
Then process them here on the laptop now I have to admit
I've not been very good at sorting them into an inbox, but I love the all notes view
Which allow me to just to see all of the notes I have and whenever I tend to have a problem now, for example
We like calling up British Gas
I just type in into Evernote and it will find all of my British Gas related information and that's been the case for all of
The places I've been in and all of the places or the jobs I've worked in. I always have useful information
Numbers notes and files and documents that I can easily access and that's probably the best way to describe it is it's great
Filing cabinet access now. I am on the free account. That's just be clear. I
Don't think I'll use much more features than that, unless they change their setup
But I thoroughly enjoy using it and I think it's a very reliable robust application one that I've been with for eight years
Almost nine. So obviously there's that conversation of notion. Now I've been using notion for roughly two and a half years now
Almost two and a half years and I've fairly enjoyed it. Now notion is my planning hub
I have used this application pretty routinely and I whilst haven't made the best base
I don't think in my opinion. I think it's been a great application
For managing all of my work now
I use it mainly to plan on my goals for the rest of the year be able to track
Upcoming meetings and activities but not in the sense of a calendar
Replacement but in the sense of a notes meeting notes and being up to track all of that as well as capture articles min
Becca plan the house information through there and we also track off finances to and
I also have been trying to use it as a fitness planner as well and I continue to find new ways to use it
that I previously probably did inside of Evernote now, I would say this is more my
Project management hub as an individual than it is Nestle my filing cabinet
So at the moment we have Evernote
Which is my filing cabinet and notion which is my project management hub now moving on to the third major
Application I news and that is todoist todoist is my 30 days of actionable tasks
I can click into this application every single morning and see what I need to do for tomorrow
Now I can tick things off and basically start working on them and this application I've been using for I think
Seven years now roughly and I really love it. It's an application and I've grown with over time
so for example
I'll have any tasks that I've got to do anything actionable
Anything for example for today to edit YouTube to recording list that I'm doing now
to editing the course to
Admin tasks literally everything and I will capture stuff across my day and dump it into the inbox feature here
I'll also use a
tertiary
Capture point which is called weekly review where I save certain links or certain topics that I want to include in my Thursday
Week review now my Thursday week review typically happens inside of notion
I'll go to my goals for the month and I will start to pull out actionable items and add them into todoist
now I typically just capture these in the inbox area and then sort where they're gonna go in the week and basically
That's a way for me to plan my week ahead based on the goals that I have coming up
So to do is to has been a really good experience and I get a lot of questions about whether I would move from todoist
into notion and
Centralize experience and the answer is no I think to do is does a really good job helping to me to manage those
Actionable items very well keeping it calm collected whilst notion does a good job at helping me plan forward
For all of the other aspects of life that I can't necessarily manage inside it todoist
So my core workflow I guess is to do is functional tasks
notion for project management of planning and Evernote for being able to
Find and search for filing cabinet related items. Ok, let's talk to you about my
Calendar situation and I did a video recently about how I'm using woven calendar to organize the majority of my work
now I have a little bit of a I guess a free pass for calendars main reason is I think calendar is
Totally dependent on how you use the application
so for example
If you use like a stability application like Outlook or Google Calendar to organize as a base point of your calendar
Then I think it's absolutely fine. Whatever software you lay over the top of it
So for example on my iPhone
I use an application called time page which I help and love to view my upcoming
Tasks on there now on desktop. I will use woven which will allow me to plan and organize the majority of my upcoming
Meetings and be able to let me see all of my calendar items
so it's almost like a
Skin for your Google Calendar the same with time page and that's why I I guess I'd give myself a free pass in
using these applications
So I just be clear use Google Calendar as my basis
but use woven as my viewing option and time page is my viewing option on iOS
This is just a very small sort of overlay and it really depends on how you find and view your experiences
But at the moment if you want to learn how I use woven and organize it you can find the video in the link in
description
Ok, so a lot of questions come to me about how I use email now
I run off an email app called missive now. It is a $12 per month application. It's just bit clear
It is a more of a premium application. But on I really enjoy it for a lot of different things
One thing I really enjoy it for is the ability to schedule emails plan ahead
Add reminders and snooze. That's all stuff you can do on Gmail
The application just looks nicer and it brings together and unifies your inbox now. I've been using this one for about
seven or eight months now and I obviously previously use Newton but I thoroughly enjoy this application and have no
Interest in moving from other applications, even if it was super human. I am pretty stable
I find this application good
I like features like responses and I'm still yet to set up the automation abilities inside a missive and I think the iOS
Applications the web applications work very very smoothly of which I'm always impressed
But again, this is another application
Experience. It is more of a skin of your Gmail and other experiences and doesn't necessarily take time to set up like something like Evernote
or
Notion would so it's really up to you on how you use your email now
I also use same later and same news as a way to
Add a more I guess clarity to my inbox. I'll use same box to basically filter emails so that it actually
Takes away some that are less important and ants news letters to another folder
So I don't necessarily have to get that through my inbox
And actually they'll save me a lot of time now just be clear same box as a sponsor of this month
But I already was a user of them and paying for the application so you can check out them in link in description
Okay other sort of tools that I use Nord VPN is one that I really like
This is a great VPN service. I work from a lot of coffee shops
So being able to use a VPN service actually saves me time
I use loom for sharing videos with the community and
cloud out for creating
gifts from those so that I can send them to other people or post them on social media and
Me analysis will use a combination of notion and twist
So we have a notion workspace that allow us to organize the editorial calendar
then we have twist which is a team communication application which will allow us to chat in real time and
Also in threads to discuss articles and other stuff and this is quite useful
It's very simple process
but we really both enjoy it and find it a very stable experience now in terms of
The hardware i'm using I still have a macbook pro 13 inch. I find it's perfect for editing
I use applications like Camtasia to manage and process all of my editing work that I do here on YouTube and
I find the experience pretty good. I probably wouldn't move from those applications
So guys, my phone is pretty similar to my laptop, although on my phone I have
Audible and Castro which have both my podcasting sort of book applications
I've written love audio as a way to read
Castro does a great way to triage your incoming podcast and I recommend and it I also have an application called 1password
Which I've actually started using as a way to manage all of my passwords. I realized I was going crazy
Owen Williams
Definitely mentioned. I have a problem with my passwords and although he didn't say that straight out
he said you should definitely try a pod a password application and
I definitely have been the last couple of weeks at the very least guys
obviously
I review a lot of productivity applications here on the channel and I find that
Obviously a lot of people get tempted by the applications I talk about the main reason I review applications is to introduce you to them
When you've done your research when you've looked at whether these applications could be suitable for you now
I'm trying to do more videos about
Optimizing your software and I'll try and share more ways how I used to do it and other applications like that
But the important thing is that you stay with the applications as long as possible
Now the typical cycle for someone should be two to three years with an application
Ah if you can get longer perfect
But I definitely think your situations can change in a period of time
so for example with me I
Move from being a student to working full-time as a freelancer to working as a creator
So naturally some of my systems and my processes have changed
Moving almost careers to some extent I guess not that extreme
But you can get those cycles and that's why I say 2 to 3 years is a relative term
For a person but the longer you can stay the better like winter duyst
I've been with it for six seven years with Evernote eight years with notion two and a half like I'm not moving
Routinely and that's really really important and something that I guess I don't talk about as much on the channel
I try and cover as many tools. So my job is to be like the Martin Lewis of
productivity tools versus necessarily
Someone who's recommending new different stuff
So guys I'll be talking about more apps that you guys will need help with and optimize
But I really hope you enjoyed today's feature
Please do share your and setup in the description below the comments below like this video and if you're not
Subscribed yet. I really applaud you to subscribe and you'll be a real fan of this community. They're fantastic people
So guys a big thank you, and I'll talk to you guys very very soon Cheers ever