Hi there. My name is Carolyn Soldo.
Welcome back to our channel with the most powerful business scaling strategies
for your a powerhouse business.
I wanted to make this really simple video to answer one of the most frequently
asked questions, and that's about how to hire the right assistant.
If you already have an assistant and you're happy with him or her, perfect,
good for you. If not,
now might be the perfect time for you to hire someone to help you in your
business so that you can grow with more ease, more simplicity,
get some time back on your schedule and grow your business the right way.
Now, thinking about hiring an assistant can be a daunting task. Why?
Because this person will be responsible for a lot of key things and a lot of
tasks that are really close to you, your schedule, your email,
potentially your clients, seals, operations,
marketing potentially, and so much more.
So you want to make sure that you have a process in place by which you can hire
the wipers and you can identify when you have the right assistant in front of
you. You can bring them in, onboard them, and manage them divide way.
Before we get started,
make sure you hit the bell and you subscribe to our channel so you get notified
when new episodes become available here every week.
Welcome to powerhouse business on YouTube. I'm your host, Carolyn Soldo.
I'm a business owner, business scaling master and mom of two boys.
I love thinking big, pushing boundaries and doing things differently.
Most of all, I'm all about achieving massive growth with ease.
And how did you scale your business by living the life you love? Let's go.
Today I want to talk to you about hiring an assistant.
If you've ever hired an assistant that did not work out for your company,
you know exactly how painful that can be.
I recently talked to a client and she actually called me on the weekend and she
said, Carolyn, I'm losing my mind. They had this big launch going on.
The website broke. The mobile version didn't work out, the buttons didn't work,
and the entire thing literally fell apart.
And it was because the assistant didn't pour through.
The assistant didn't do what she was supposed to do.
Now is that the assistant's fault or my client's fault,
we don't know because there could have been communication issues happening,
but things like that can be prevented by you hiring the right people for your
team and of course managing them the right way and communicating with them the
right way as well. So in this episode,
I want to give you a few simple tips and steps you can take right now if you're
in the process of hiring the perfect assistant for your business.
The first thing I want to talk to you about is where to find the assistant
enhance down.
The easiest way for me in my business to find qualified people is LinkedIn.
So what I want you to do right now is go on LinkedIn,
search for executive assistant, ritual, assistant business,
anything like that, those types of job titles in your local area.
I think it's great when you can hire someone who's actually local,
someone that can actually come into your office.
If you have a physical office space or someone who can work still in the city
you live in.
If you are an online entrepreneur like I am and you actually work from home,
I have an assistant and she actually lives locally to me and that's great
because I feel like she's close and if I want to I can meet with her in my home
at a coffee shop,
at a coworking space or anywhere else and it makes things really easy.
Once you have identified a list of potential candidates,
of course you can reach out to them through LinkedIn and share with them your
four R which is a highly specialized job description,
including the role or review the responsibilities you,
our system will have the requirements you have on them as well as the results
that you are looking for. And when you get results and responses back,
then it's time for you to do a little bit of research.
And next thing you should do is ask your candidate to take the disc assessment.
It's a wonderful personality test that will tell you the natural tendencies and
behaviors and traits of that person and from my experience I can tell you that a
high I S or a high S I are wonderful personalities for assistance.
Someone with a high, I is an action taker, they're motivated,
they like to step in,
they like to check things off your list and they like to get things done and
that's the perfect personality for an assistant because you need someone who was
reliable, someone who can take ownership of your projects,
your tasks and your initiatives and someone you can really trust in and know
that even if you don't micromanage every little thing, they take care of it,
they've got it and they can run with it. Now it's time for the actual interview,
right?
And ideally you want to interview that person in person so you can get their
vibe and the energy and you can get a real good feel for them.
If that's not possible, you can use zoom,
a video conference or use the phone in the worst case scenario,
but what you really want to do is look at that person and look for the key
traits that are really important to you. For me, for example,
I always look for 100% reliability,
so I ask lots of questions about the past experience and examples that showcase
how reliable they really are.
I also look for people who really own the entire project,
someone who does not want to be micromanaged,
someone who can say we can work towards the result without much guidance because
that means that I can focus on what I need to do and they can take care and
manage themselves to reach the goals that I want to reach with them and also
need people who are detailed oriented.
So look for past experiences and jobs and things they have done that showcase.
They really like the details. They're in the nitty gritty.
They like to look for errors and spelling mistakes and they like to produce high
quality work because again,
chances are the tasks that you will give them both require great attention to
detail. And then lastly,
you want to have someone who has great communication skills because
communicating is going to be so important when they speak with you.
The rest of your team, your customers and your clients,
your partners out there,
so professional yet kind communication skills where they keep you in the loop
Bay,
they talk to your clients in a really professional manner and they give amazing
customer service is going to be really,
really critical in the perfect assistant for you.
There are only a few more things you should be doing then and that is calling
references. Of course,
never forget about that because there's always a chance that what the assistant
told you is really not true and we hope that's not the case.
But when you call on references,
you'll have someone else tell you how amazing they are and maybe learn things
that you don't know about that person yet. So call on at least two references.
Ask the right questions,
will you find out what the person experienced with your assistance?
Were they happy? What was good, what was not so good?
What would they say are the assistant strengths or weaknesses?
And would they recommend them to work for you as well? And then of course,
don't forget to create an amazing onboarding experience for your assistant and
for you because that will really set you up for success.
And what that means is that you really take the time for them,
meet with them once a week, twice a week,
maybe even for a few minutes every single day where they can ask you questions
and you can really, you know,
bond with them and get to know them more and create a wonderful relationship
with them.
And that will also help them get up to speed so much faster and be up and
running so they can take the project,
they can do the tasks and they can walk independently so much faster.
As always, I would love to hear from you,
what questions do you have about hiring? Do you need resources?
Do you have questions about the perfect assistant?
Maybe you already have the perfect assistant and you want to give him or her a
shout out below in the comments. It's totally fine.
I would love to hear from you.
Let's have a conversation about hiring the perfect assistant for your business.
As always, thank you so much for watching. If you liked this episode,
give me a like, subscribe to our channel, maybe share it with your fans.
If you know any other business owners,
we're looking to hire an assistant and they need some quick tips to get that
done. Maybe share the episode with them. I would love it, and as always,
thank you so much for being here. Thank you for your time.
I hope to see you again next week and take care
[inaudible].