- [Narrator] Unless you're creating Word documents
strictly for yourself,
at some point you'll likely want to share
your documents with others,
maybe even collaborate on them with other people.
That's going to be the focus in this chapter,
beginning with an old-fashioned method
that's still very popular,
and that is to simply print your document out.
We're gonna look at some of the print options
as we work with our Tech Connect document.
Tech Connect09.
You'll find that in the chapter nine folder
of your exercise files.
You can see from the bottom left corner
we have six pages in total.
There's the total number of words at the bottom.
If we wanted to print this out,
we simply click the file tab
and then go down to print.
Control + P, as in print, is your keyboard shortcut.
It's gonna open this dialogue, the print dialogue.
From here you're going to see
a nice little thumbnail representation
of the first page in your document,
and you can go through this using the arrow
or navigation buttons to see what it looks like.
You can zoom in and out
to get a feel for side-by-side pages, for example,
or zoom in to really look at the content itself.
Using the arrows, though, will let you go back-and-forth
through those pages.
If it's ready to print,
it's time to go over here to the left hand side
and look at some of the options.
For example, up here, copies.
Whatever you chose last time you printed
is going to appear here.
For me it's three.
You might see one.
But we can use these up and down arrows
to change the number of copies.
We can even type in a number if we wanted to, like five.
Next you'll see your own default printer,
but click this dropdown.
There are some other options.
You may have multiple printers connected,
maybe even on a network,
and you can select them from here.
If you're like me and only have one,
there are some other options,
such as printing to PDF.
This is the same as saving to PDF,
but it's going to create a PDF version of your document,
a read only document.
Same thing for Microsoft XPS,
the Microsoft version of a read only document.
You can even send to OneNote if you wanted to,
if you use OneNote and you want to send this document
to your Notebook, you can do it right from here.
We're gonna leave our default printer selected
as though we're going to print the pages in this document,
five copies.
Notice down below, for me I see print one sided.
Your printer might be able to print two sided.
Mine's not, so printing one sided is the default here.
Of course, with a six page document, printing five copies,
I want it to be collated.
I don't want to see five page ones come out,
then five page twos, and so on,
and have to do the collating myself after the fact.
Why not let Word do it?
That way all six pages will print out,
then all six pages will print out again.
Everything will be in order.
Notice we can change things like orientation.
We could switch to landscape from here,
the paper size, change up our margins,
and down at the bottom, the number of pages per sheet.
Now if you're gonna hand this out like a handout
as opposed to giving people the real document,
you might wanna squeeze a couple of pages
on each sheet of paper.
Click the dropdown.
You'll see some presets here, like two pages per sheet.
Clicking that is going to print smaller versions
of your page to them side-by-side in landscape,
and people will be able to look at the pages,
not necessarily work with the document
the way you intended.
Click the dropdown again.
You could go even smaller if you wanted to
with four, six, eight, or 16 pages per sheet.
Those will be tiny little thumbnails.
Let's go back to one page per sheet.
When you're ready to print,
you simply click the print button and off they go
using the settings you've selected down below.
Lastly, if you wanted to print one or two pages
here and there, you'll notice printing all the pages
is the default.
Click the dropdown if you want to print
just the page you're looking at, the current page.
Or, for example, if you wanted to print out something
you don't see, like the document information
that's stored with your document,
properties, filename, the author,
the date and time it was last saved,
you can see styles down here,
lots of things you can print out
besides the document itself.
You can even choose to print only the odd or even pages.
For me and my printer that prints one sided only,
this is a handy option.
I could print out all the odd pages,
then turn the stack upside down,
put it back into the printer tray,
and print out the even pages on the back.
I get two sided printing the old-fashioned, manual way
thanks to these options.
But let's just leave it at printing all pages.
Again, if you wanted to printed out individual pages,
there's one last field down here to talk about.
Click in there.
If you wanted to print pages one and three, for example,
you would type a one, comma, three.
If you wanted pages one through three,
you could type in one, dash, three.
Or maybe one through three in sets, comma, six at the end.
Any combination thereof will allow you to print
exactly the pages you want.
Otherwise you can see we're printing all pages
in our document.
Clicking print will send them off to your printer,
and when you're done, you'll hit the back arrow
to go back to your document.
That's the old-fashioned way of sharing documents
with other people,
printing them out here in Word 2019.