You need to be familiar with labels if you want to get the most out of
your Gmail organization. So, this is your complete Gmail labels tutorial.
Hey friends! I’m Tasia Custode and welcome back to my YouTube Channel where I share tech tips,
app reviews, and a ton of Google Tips. In this video,
I’m going to show you how to use Gmail labels. So, let’s go!
So when we’re talking about Gmail labels for beginners,
it only makes sense to start by explaining what exactly labels are.
It helps to think of labels like a really organized filing drawer system. So,
picture a filing cabinet, and then picture beautiful color-coded file folders, all neatly
organized. But cooler yet, you can apply multiple labels to one email, for further organization.
But more on that later. For now, let’s learn how to create a label in Gmail.
There are a couple of ways to do this, but one of the easiest is to simply click on the
plus symbol to the right of the labels list here. And by the way, if you don’t see this main menu,
you can click on the hamburger menu icon in the top left to expand that main menu out. So,
we’ll click on the plus symbol and in this pop up we can enter in our new label name.
So really think about what organization works
best for you. You can create a label for literally anything.
So, as an example here, I’ll create a label for top clients. Don’t worry about
the sub-labels option right now, we’ll talk about that later. Let’s instead hit ‘create’
and now you’ll have that newly created label on the left hand side,
listed under labels. And while we’re here, we can change the color of our labels too.
If you guys watch any of my content, you know I’m a visual learner and I love
color blocking my calendar and Keep notes, and labels are no different.
So, to change the color of a Gmail label, you can just hover your mouse over the label and then
click on the three-dot menu icon that appears. At the top, hover over the label color option,
and simply choose a color from the dropdown menu. You can even pick a custom color by the way. And
this is also where you’d remove or change a color as well. While we’re exploring label colors,
the three-dot menu icon is where you can make some other changes as well. So,
if you need to change the label name, you could edit the label right from here.
So now that we know how to create a label in Gmail, let’s learn how to
add a label to an email in Gmail. There are, of course, multiple ways to do this as well.
So, right from your inbox, you can select the emails you’d like to add a label to,
which can be one or multiple emails, then at the top, select the ‘labels’ icon,
or depending on your inbox, it may look like this with the actual word labels. No worries,
it’s the same thing. So either way, select labels and then select the label from your list,
or, this is another way to create a label. So, if you haven’t created the label yet,
you can do that right here too. So for now, I’ll add it to an already-created label. Alternatively,
you can also add a label to an email right from an open email. So when you’re in an email,
it’s the same steps. You’ll click on ‘labels’ at the top and then select the label you’d like
to add. And if you have a ton of labels made, you can take advantage of the search bar at the
top to quickly find the label you want. And keep in mind, you can add multiple labels to an email
for even better organization. So simply select all the labels you want to apply, then click on apply.
But you know I’m all about shortcuts. I love to save a click wherever I can,
and wouldn’t you know you can drag and drop to add labels too.
So, from an open email, you can simply drag a label over and drop it on your email. Boom,
your email will now show the assigned label at the top. By the way, you can hit the x on
the label to remove the label if you want. But, you can also drag and drop from your inbox. So
again, you’re clicking on the label and dragging over to the email and simply dropping it there.
This adds the label to your email, while keeping your email in place in your inbox. But let’s say
you want to add a label to an email, but you want that email then housed within that label
and out of your main inbox. Well, then you’ll simply drag and drop the email to the label.
So, it’s just the reverse of what we just did. You’ll click and drag that email and drop it into
the label on the left menu. You’ll notice doing it this way has removed that email from our inbox.
So, if we click on that label on the left to open it up, you’ll notice that email has been given
that label, but it also is being stored within the label, just as if you’ve put it in a folder.
So, this by the way, is a quick way to find emails you’ve stored under a label. Just click on the
label on the left and only those emails that have that specific label will be shown. You’ll also
notice in this label view, you don’t have your label appear on the email itself. That’s because
you’re already in the label view, so Gmail figures you don’t really need that extra visual cue. You
can open the email up though, and you’ll notice the assigned label appears near the top for you.
So now let’s learn how to create sub-labels in Gmail. These are also called nested labels.
So there are of course a couple of ways to do this too. Let’s say maybe you’re getting a ton
of emails under a certain label and you find you need to organize that a bit further. So,
I could organize my Google label a bit better, for example. Let’s create a sub-label for this. The
quickest way to do that is to click the three-dot menu icon to the right of the label and then click
on ‘add sub-label’. Here, you’ll just enter in the name for what you want to call that sub-label.
But we can also get here by clicking the plus symbol to the right of the labels list,
and maybe I want to call this Google Photos. Then, we’ll toggle on the ‘nest label under’ option.
And now here in this dropdown, we’ll select the label we want to nest this under. So, I want to
organize my Google label. So, now, I’m creating a Google Photos label within the Google label. It’s
like a folder within a folder. So, let’s click on create. So now, on the left hand side, the Google
Photos sub-label is listed under my Google label. So, you can add as many nested labels as you want,
there isn’t a limit. So, if you have too many listed out here, you can simply collapse the list
using the arrow to the left of the label. But I’m going to expand that for us because now we want
to actually apply this sub-label to an email. So, let’s use our drag and drop method and drag this
sub-label over to this google photos email. And now, the label that’s added to the email shows
both the label and sub-label. So we’ve got the top-level layer slash the nested label. So this is
a really great way to stay extra organized because just like we learned to click on a label to
view all the emails within, we can do the same for sub-labels. So we can click on a sub-label and all
the emails with that nested label appear. We’re really drilling down into that niche organization.
By the way, you can create a sub-label for a sub-label, and keep doing that to infinity,
if you really wanted to. But before you go wild on labels, if you found value in this video,
I’d love for you to give it a like and hit that subscribe button for more Google content. I know,
can you believe there’s still more Google goodness to be shared? Who would have thought?
So, that’s how to use Gmail labels. What did you think of this tutorial? Was it helpful?
Let everyone know in the comments below. As always, thank you so much for watching,
if you liked this video, I want to know so give it a like, a share, or leave that
comment below. You can click right about here to subscribe to my channel and right about here and
here for even more Gmail content. It’s true. Thanks for watching and I’ll see ya next time.