- Good evening, Peter Moriarty here,
Google have updated their Hangouts
and relaunched it as Google Meet.
Now, this was originally relaunched a year or so ago.
But now with the Coronavirus in the current
economic situation, Google are actually making
this available to everyone who has a G Suite account.
And you're getting some of the upgraded enterprise options
that not everyone had available previously.
And so Google Meet is the new place to go to do meetings,
video calls, anything connect with your team
in your business outside of your business as well,
if you're in the Google ecosystem.
Now there are other tools out there like Zoom,
there's of course Skype and all of Microsoft stuff as well.
But Google Meet is really the easiest and simplest to use.
If you're already using the Google ecosystem,
it's heavily integrated with the rest of the Google world,
like Hangouts chat, their chat program,
which is a bit like Slack.
And it talks to your calendar, which is really nice as well,
works across all devices, works in the browser
with no downloads and no security concerns.
So Google Meet is our recommendation and we love it.
Use it internally all the time.
So let's go ahead and dig into getting access
to the enterprise features of Google Meet
and most importantly, recording your mates.
'Cause this is really one of the best features
that has been on the enterprise plan that has not yet been
available for the basic and the business plans.
So at first up you need to jump into your admin console
and inside your admin console, you go to apps
and then yours will say their Google Meet, mine currently
says, whoops first you need to go into G Suite.
And then yours will say Google Meet here now.
Right now mine still says Hangouts.
I think because I've got a partner account
and it's a bit weird.
But basically once you go on to that
and you switch it on for everyone,
it's gonna give you access to Google Meet.
Now you also have some other settings here,
like whether or not you wanna to allow people
to record whether or not you wanna allow people
to stream their meetings.
The streaming feature is okay.
But for the most part, you wanna make sure
that recording is switched on,
so everybody can access recording and do that.
So once you've done that then it's just a matter of jumping
into a meet and actually hitting record.
Now, one of my favorite ways to jump in
and create a meet and actually share that
with other team members is to first start
with a calendar event because many times
when you're going to be meeting with someone on your team,
you're probably going to have a scheduled meeting
of some sorts.
So to do that we're gonna jump into our calendar
and inside our calendar if I go and create
a test meeting here, let's say test as soon as I add
at least one guest, it's automatically
going to drop a meeting there.
And so you can see it's added a URL.
I've got my Hangouts meeting, and also when I added
that person it's brought up their calendar as well.
So that makes things nice and simple.
It means that you're automatically gonna have
a meet anytime that you have a meeting with someone,
or even if you don't have someone in there,
it'll start out without anything there.
And you can click add conferencing and add a meet there.
And it's gonna go ahead and add it.
Now you can customize the options here.
You've got dial in numbers and things like that,
which is pretty handy if someone wants to join by the phone
and the live stream feature is there as well.
So if you've got more than 250 people,
you can switch to the live stream feature.
If you've got less than 250 people though,
you can just use a meet meeting which is nice and simple.
So once you've got that set up,
the next thing is to actually jump into the meeting.
And many people don't know this, but you can actually go
to meet.google.com and inside meet.google.com.
You've got like this really cool little splash page
and on the splash page it shows you all
of your upcoming meetings that you have for the day.
So you can see I've got a current meeting there,
and any additional meetings that are upcoming.
And with one click, I can actually jump straight into those.
Now, if I was to actually save that test meeting there,
that will pretty much instantly pop up here
on my Google Meet.
There we go, it's popped up already and I can jump straight
into the test meeting.
Now, before I join, it gives me a little preview here,
which is pretty groovy.
And that kind of lets me know that I'm
about to jump into the meeting, lets me adjust and make sure
that I look pretty, which is pretty cool.
And then if I want, I can just present
the meeting but I'm gonna go ahead and join in here.
And so you can see what it looks like here.
It's just me in this meeting.
And so it's just showing my video,
but normally I'd see other people's video in here.
So now that we're in the meeting,
let's have a look at the recording options.
And so you will have a menu option added
when you have the ability to record
in the little menu down here.
So bottom right hand corner, I click onto record meeting.
And when I click record meeting,
it's gonna basically ask,
it's not necessarily gonna ask for their permission,
but it's going to notify everyone in the meeting
that it's actually being recorded.
So it is prompting me to ask them.
And then once I click accept,
takes a couple of seconds and then it's gonna
start recording and that's all you have to do.
The great thing is if you leave the meeting
or your computer crashes or your internet drops out,
the recording is no longer dependent
on your individual connection.
You hear that little thing to let you know
that it's actually started.
Once you've actually started the recording,
you can leave the meeting.
And as long as there are still other people active
in the meeting the recording will continue.
And the recording will only finish
when Google deems the meeting to be finished,
which means when the expired time has elapsed
and everyone has left the meeting.
So this is now recording and not only will it record
my screen and my video,
but it will record everyone else's as well.
Now it doesn't really matter how you have the layout set up.
If you've got everyone in a grid view,
or if you're using one of those plugins
that makes everyone into a larger grid,
similar to Zoom's gallery view,
it's still basically just going to record what's happening
in the meeting and who is speaking.
So the highlighted speaker will be in the recording
and then it'll have their name down the bottom as well.
So if you wanna do like a professional recording
that you want to produce or share somewhere,
then you wanna make sure that people have their names
set up correctly in G Suite and everything else.
So once the recording is done,
I can choose to click stop manually if I like,
and then like to stop the recording.
And if I choose to record a second time,
it'll create a second recording.
And each one of these files will be separate files.
You can create as many as you want, and there's no limits.
If you are on G Suite basic it will start
to consume your Google Drive storage space.
So just be mindful of that, but if you're
on G Suite Business or G suite Enterprise,
you get unlimited storage, and then it's never really
gonna be a concern how much you use.
So let me show you where the recordings go
after you've actually got the recordings done.
Gonna jump into my Google Drive here.
And if you go to first your My Drive,
then you'll see there is actually
a folder here called meet recordings.
And so in meet recordings,
I've got one that I did earlier today.
The one that I just recorded will happen shortly.
And you'll see here that, where you have a name
on your meetings, you will actually get the meeting name
on the recording name, which makes it nice and easy.
But apart from that, if you've just started
an impromptu meeting or just started recording
on an impromptu basis then you'll just get the meeting ID,
which will show up there.
But at least you do get the date in there as well,
which makes it nice and easy to identify.
Now after they've been in this folder for the little bit,
just like all video files you can actually preview
and play them inside Google Drive.
So this is an earlier recording
(laughing) that I did team earlier today.
And actually you can see there I'll mute,
the audio there but you can actually see what it looks like.
So when different people are talking,
it'll actually show their name down the bottom.
And just the highlighted speaker is gonna
be highlighted in the recording.
Now you may have also noticed some text files here as well.
The text files basically capture the chat.
So if there's any chat happening in the room
inside of meet, it'll actually capture those and put them
into a text document as well.
So you've got all of that captured.
Now, what I like to do if I've got a meet,
and for example, this one I need to put into
the content folder for the recording that I made earlier.
After I've gone into the meet recordings folder here,
I can move this to another folder.
And so in my case, I'm producing a video and I wanna
put this into the project folder.
I can go straight along to my team drives here
or now called shared drives, previously team drives,
and I can find the right folder that I need to move it into.
Let's go ahead and pop that in there.
And then I can click one button and move that file in.
Now, after you've created your meet,
and you've got everybody on board in the meeting
and you've recorded the meeting, after that recording
is finished, it's actually gonna be shared
with everyone who was on the meeting.
So just keep in mind if you are recording,
and you stick around and after someone has dropped off,
hold that full recording, it's going to be shared
with anyone who was on the meet.
That's a little trap for new players there.
So when someone leaves, just make sure you save
the bad mouthing till after you've stopped the recording.
But that's the recording, it's pretty simple.
And we use this all the time we record pretty much
every meeting that we have inside the business.
Unfortunately, there's no way to automate the recording,
based on Google being really concerned about privacy
and business owners needing to make sure
that they are keeping the privacy secure of everyone
who's involved in meetings whether they're inside
your company or outside your company there's no way
to automatically have every meeting recorded.
Although that is a popular request.
I don't know of any third-party plugins
or integrations that do that so far,
but we'll let you know if we find any.
Hopefully this has been helpful showing
you how to get recordings happening inside meet.
If this is not yet switched on for your account,
or you don't have access to it then reach out
to our team at itGenius,
we can help you out getting it set up for your account.
If you're not yet a member of our concierge program,
then please make sure to check that out.
We have online recordings and amazing community
of other business owners who are using G Suite.
And we have a full private training video library.
It's called Genius Academy to show you and your team
how to get the most out of G Suite.
We run regular live Webinars all the time,
covering everything to do with the Google ecosystem.
And if you haven't had a chance to check
any of that content out headlong to itGgenius.com
or headlong to our YouTube channel,
check out everything that's happening there.
And until next time, we'll see in the next video,
take care, cheers.