Hey friends!
I’m Tasia and this is your Google Keep tutorial for beginners.
So let’s jump into what is Google Keep?
Google Keep is a free note-taking, list-creating, task-manager from Google.
There are multiple reasons you should be using Google Keep if you aren’t already.
So here’s how to use Google Keep.
So part of learning how to use Google Keep is understanding its features like collaborating
with others, customizing your Google Keep home screen and more.
So first things first is learning how to access Google Keep.
There are a few ways to do so.
You can do so from the mobile app, but one of the easiest ways is to access it directly
from any tab in your Google account.
So, whether that’s Gmail, GCal, Drive, and so on, you can find Google Keep on the right
hand side of your screen.
It’s the little yellow square with a lightbulb in it.
Alternatively, you can also head to keep.google.com to access a full screen version of your Keep
account.
So let’s work off here for this tutorial so we can go more in depth.
So on the left hand panel here, at the top is Notes, and under that is Reminders.
Directly underneath those is where you can view labels and create or edit labels to better
organize your notes.
But I’ll get into more details about the left hand panel in a bit.
So here in the main section of the screen will be any notes or task lists you’ve created.
But right above that is a text box that says ‘take a note’.
This is really where you can get started on creating and organizing new notes and tasks
or reminders.
So click in the text box, and here you can add a title to your note.
This is why I find Google Keep really handy.
If I’m on a client call and I need to take notes about an upcoming shoot, I can quickly
create my note right here and type in all the important details as we are talking about
them, so it’s saved digitally rather than in some notepad somewhere that I’ll misplace
the next day.
So we are typing in our new note, and once everything is in you can either organize,
or customize the note right from here as you’re creating it, or you can click off the note
and it’ll appear in your notes section of Google Keep here.
So now let’s dive into some of the great features found within a note.
Hover your mouse over the note you created to access a row of options along the bottom.
In the left hand corner is a bell symbol.
This is where you can set a reminder, which is so handy if you need to follow up on something
later and don’t want to forget.
To set a reminder, just click that bell icon, and you can set it when you want to be reminded,
but you can also set a place to be reminded.
So click ‘pick a place’, and you’ll have to give Google Keep location permissions
in order for this to work, but then you can just type in the address of the location.
So imagine you created a packing list for your hiking trip, you can pick the address
of your favorite outdoor store, and now Google Keep will send you a notification of your
packing list when you arrive at the store.
How neat is that?
So now let’s talk about the collaboration feature.
This time when you hover your mouse over the note, click the collaborator icon.
Then, in this pop up here you can add a person or email that you want to share the note with.
This is another feature I love because again, if you’re on a client call and it’s a
group call, you can be the note taker or assign a team member to be a note taker who can then
share all the meeting notes with everyone that was on the call.
So just add those you want to share the note with and click save.
You can add as many people as you want, and they don’t even have to have a gmail account.
They’ll still get an email notification asking them to collaborate on a note.
You’ll have icons here indicating those that are shared on the note.
And of course, you can have different people collaborating on different notes.
Anytime you’re done editing a note, click off of it to get out of the note.
So now you may notice my example notes are different colors.
One is a teal green color and one is plain.
If you click on the change color icon, you can simply select a new color.
This is handy if you’re into color coordinating your notes, kind of like if you’re into
calendar blocking in Gcal and you add a specific color for a specific client or task.
To the right of the color picker, is the option to add an image to your note.
Again, if you’re big on visual cues and organization, you can just click that icon
and select an image from your computer and it’ll add it to the top of the note.
The next feature is the Archive option.
This is not the same as deleting a note entirely.
Archiving is great for when you’re all done with that note or task list, you can archive
it.
It gets removed from the main notes page, but if you select the archive option on the
left hand panel of your screen, you’ll have all your archive notes there.
And don’t worry if you archived by mistake or if you have to reopen a note or project,
if you hover over that note, now you have the option to un-archive it and it’ll move
it back to your Notes section.
You can of course fully delete a note by clicking the 3 dot menu icon in the note, and selecting
delete note.
This will move it to your trash bin which you can access here on the left.
You can either manually empty your bin, but notes are automatically removed from your
trash bin after 7 days.
So I’m going to head back to Notes at the top here so we can go over even more features.
Hover over your note again and click the menu in the bottom right again.
The second option here is the option to add a label.
And I touched on this a bit earlier, but this is really key for organizing all your notes.
Think if you just had thousands of notes all floating around in here, you’d have to manually
search for anything and everything.
But, if you add labels, you can quickly find anything you’re looking for.
So click ‘add label’ and here you can either create a new label or add it to a label
you’ve already created.
So now on the left hand side of the screen, you can quickly drill down your notes per
label.
Plus, all of these little customized features we’re adding will be viewable at a quick
glance of your note.
So it’s like adding custom tags to every note.
LIke this one is tied to an address, this one is labeled for work, etc.
So I’ll go back to my notes page and hover over a note again and click more options again.
Here, you can also add a drawing.
So this opens a window here where you can add a drawing to your note.
It seems silly, but let’s say you work better by sketching out a layout or logo idea or
something, this would be a really good collaboration tool.
So back in the more options section of a note, you can make a copy of a note.
This is handy if you are going to be making similar notes.
Rather than create from scratch, just make a copy of it and it’ll copy the note over
and the label over.
Things like location and collaborators will not be copied over.
So another feature in more options is the ability to show checkboxes.
This is handy if you like to check things off your to-do lists, you can actually click
completed tasks off your list as you go.
I prefer this view for a task-list, but you can also hide the checkboxes too.
The last option in this more options section is to copy a note over to your Google Docs.
If you click that option, your note will automatically be copied over to docs and you’ll have all
your info there too.
Now we talked a bit about labels and how powerful an organization tool they are, but if you
want to edit or delete a label at any time, you can click on edit labels and in this popup
box you can click the pencil icon to the right of a label to edit the name.
Or if you hover over a label, the trash bin will appear to the left of the label name
and you can select that if you want to delete a label.
A couple other things to keep in mind is that you can change the layout of your Google Keep
page.
If you click on the rectangles near the top right of your screen, you can toggle to a
list view if you prefer that to the grid look.
I prefer the grid look so I'm going to toggle back here.
There is also a settings gear in the top right where you can enable dark mode.
So, if you’re working at night and you don’t want the bright screen, you can change the
view to the dark theme.
I do recommend you also click into your settings here and explore some more of the options
for organizing your notes.
Now, let’s say you’re working in the mobile app and you’ve made a note but for some
reason you come back to your desktop and you don’t see it there, you can just hit the
refresh button near the top right and your mobile note should appear.
So keep in mind, all of this we did from keep.google.com, but if you’re actually watching this video,
you might remember that I told you Google Keep can be accessed and used from any of
your tabs in your google account.
So, here’s how that looks now that you have an idea of the Google Keep ecosystem.
I’m going to head to my google calendar here, and to the right I have that little
Google Keep icon.
Click on the icon and the side panel opens up where you can create a new note or list
or see your existing notes, edit an existing note...all right from the tab I’m already
in.
This is really the main way I create notes and lists in Google Keep.
I basically live out of my Google account so I’m either in gmail, gcal, or google
docs, so as I need to quickly create or reference a note, I can do so without having to open
a new tab and lose my place or train of thought with where I’m at.
I definitely recommend taking advantage of the Google Keep shortcut right from the page
you’re working in.
Plus, any of this can be done from mobile as well with the Keep app.
So that’s how to use Google Keep.
If you liked this Google Keep tutorial for Beginners let me know in the comments below.
If you know any other cool Google Keep features, let everyone know in the comments below.
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Thanks for watching and see ya next time.