Hi, this is Gary with MacMost.com.
On this episode let's take a look at the Print function inside the Calendar app on your Mac.
It is actually useful for a lot more things than you may think.
In El Capitan the Calendar app has some pretty interesting printing functions.
You may not have even thought to look there.
Let's take a look at see what it can do.
Go to File, Print.
You see it comes up with what looks like a pretty decently looking calendar that you
can go and print out this month and will include your events.
You can see them there in the preview.
It also customizes it a lot.
For instance, whether or not to put all day events, events with a specific time, or neither
or both, Mini calendars here at the top, the keys which basically show which calendars
you are including.
By the way you can choose which calendars you want to include.
For instance, if you want to turn off certain calendars then they won't appear and the events
won't appear in there.
You can also switch to black and white to save on printing ink.
You can change the text size.
So for instance you can have text in here appear bigger.
You also get to choose the range.
So you can say this month or next month or say starts in January and ends in December.
Now I'm going to have twelve months to be printed.
So I'm actually going to print out an entire calendar here.
In this case it would be useful to turn off all the events and have a blank calendar printed
out.
A cheap way to get a calendar.
But you can choose other things here as well and you will see that in a second as we change
the View.
So when you change the View it is a pretty dramatic change.
You've got Day, Week, Month, and List.
So let's look at Day.
In Day here you've got this kind of day planner view.
You can set similar things here like which calendar and what appears and what doesn't.
It gives you an idea of your day.
You can change which date is there and you can also have it go to specific days.
So I can actually have multiple days included as well.
You can see it is going to print five days here.
I can change to Week to get a week view.
You can see the events in there.
One of the most interesting ones, though, is to change to List.
List will actually give you a list of events over a range.
So I can start today and go for as many days as I want.
You can see all the different days appear here.
Then the events appear underneath them.
I can also customize what it looks like, for instance, by changing some of these things
and the font size and all of that.
But the cool thing about the List view is it is the only way I know of to get the list
of all of your different events.
You can't export them from the calendar.
You can't get them any other way.
But here if I were to do this and say Continue and then just open that in Preview, don't
actually print it, I get this list here.
I can select a text and copy and paste it into something.
So if I wanted to give to a colleague my schedule for the next ten days I could actually print
a list view here and then copy and paste this into an email and they would see what I've
got in kind of a list form.
It helps if you edit this because you can see you get these days that have no entry.
There are lots of those so you can go in very quickly and delete some of those days and
just leave the days that actually have something going on.
It is a quick way to export into a list the things that you've got on your calendar.
Now there is an even better way to do this.
You can select various events using the Command key so they don't have to be continuous or
you can just select all, Command A, and you select all the visible events.
Then when you go to Print you can choose the view of Selected Events and it doesn't include
the days where there is nothing or where you haven't selected something.
So this is an even better way to get a list of events you've got coming up, or appointments,
and possibly give them to somebody else.
You can get rid of some of the stuff up here to make it really short and just basically
use this as a PDF here or copy there, and then let's say we open this up in TextEdit.
This could be an email I was composing.
It is a pretty neat view here.
I can maybe add some spaces to make it even better.
Now this is something I could send to somebody to give them my schedule or even to print
out for myself as a schedule of what I've got coming up.
So another useful way to use printing without actually even using any paper.
So I love functions like this, like Print here, when there is so many different options
because I'm sure if you play around with it long enough you will find some interesting
things you can do with this by selecting different options, different views, even different types
of paper.
All sorts of things with ranges.
So I encourage you to play around with this, experiment, and see what else you can some
up with to make use of the Print function.
It doesn't necessarily involve just printing.