sharing files is a really important
feature in google drive
when you share a file with someone else
it makes it easier to cooperate on the
document
rather than sending different versions
of the document back and forth through
email
everyone can work on the document at
once
to share a file from your google drive
just select it
then click the share button near the
upper right
a dialog box will appear and from here
you can start entering the email
addresses
of the people you want to share it with
if you're sharing with multiple people
just press enter after each one
you can also decide how much control
these people will have over the document
for example you can give them full
permission to edit and change the
document
only leave comments or just view the
document
in this example i want everyone to be
able to edit the document
so i'm going to leave this setting alone
it's also important to note that anyone
you share it with this way
will require their own google account to
view or edit the file
next we'll include a short message to
let everyone know what the file is about
then click send
another way to share files is with a
link
you'll start the same way by selecting
the file and then clicking the share
button
when the dialog box appears click where
it says
change to anyone with the link just like
with the other method
you'll be able to decide how much
control these people will have
you can then copy and paste the link to
share it with anyone
even if they don't have a google account
in this example i'm pasting it into an
email message to quickly share the file
i'll just right-click and select paste
so what happens after you share a file
on google drive
well google drive has some really
powerful co-authoring features
for example if we open our document we
can see that some of the other people
we've shared the file with
are viewing it as well the real-time
co-authoring feature allows everyone to
work on the document
at the same time everyone's changes will
be indicated with the cursor by their
names
so you can tell who's doing what in the
document
it's also easy to leave comments to talk
back and forth with one another
to insert a comment in google docs just
select something
then click the button that appears on
the right side of the document
this opens a comment box where you can
add a short note
about this part of the document
your co-authors will then be able to
respond directly to you
these features make it much easier to
collaborate on a document
and work out details with your
co-authors in real time
okay now that you know the basics you're
ready to jump in
and start collaborating and sharing on
google drive
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