Whenever I start teaching value stream mapping in any PMP training I take,
my students will unanimously give me two feedbacks. A group of people used to say,
Gautham, we already studied value stream mapping, but we did not understand it. Other group used to
say that gautham, we kind of understood, but we really don't know how to apply this in practice.
After listening to this feedback, I will be requesting my students to give me 10 minutes
and within that 10 minutes I'll be explaining the concept behind value stream mapping.
After listening to that, my entire students group will unanimously say, gautham value stream mapping
can't be explained better than this. Also, they will add, the example you have provided
is hilarious. In this video, I am going to talk about value stream mapping. Moreover,
at the end of the video I am going to share an example which all my students love. Trust me,
after listening to that example, you will never forget value stream mapping in your entire life.
Hey guys, my name is Gautham Sudakar. I am working as head of training department
with EduHubSpot. Let us get started discussing value stream mapping. To be honest, I am not a
definition guy, I hate definitions. What do I mean by that? In any PMP live training I take,
if I want to explain a PMP concept, I will take a practical example and then I will be connecting
the practical example to a concept. We are going to follow the same strategy in this video.
So let us take a practical example. Few years ago, I had a problem.
Trust me, I was spending 13 hours in office each day and because of this, conflict between me and
my wife was growing bigger and bigger and my wife started saying, Gautham, just for having
dinner and just for having sleep while you're coming to home, you better stay at office.
I decided to solve this problem and to solve the problem, I decided to use value stream mapping.
See, any married man can connect this. If you guys really have a problem like this, this video will
give you a solution. Let us get started discussing the definition of value stream mapping. Value
stream mapping is a technique; you can apply this technique in any process. When you are applying
this technique to a process, it will help you to optimize the process. Now the next question comes,
Gautham, how to apply this technique. If you want to apply this technique, you guys want to
follow a series of three steps as a first step. You guys want to identify the series of steps,
which you will follow to complete a process. For example, step one, step two, step three,
and so on. Along with that, you have to identify what is the time you will
be taking to complete each step. For example, step one, 10 minutes,
step two, five minutes, step three, 15 minutes, something like that.
Again, this is just a definition. Let us try to apply the step one. In the practical example,
which we took. What problem I had, I was spending 13 hours in office. In that problem, let us apply
step one, what I was doing is I was identifying the series of steps which I followed in a day in
my office. At 8:00 am, I entered into office and trust me; I have a gang of friends. Of course,
everyone will have who will always make our life difficult in our home. Those guys,
once I reach office, they will pick me up and then we will be having breakfast from 8:00 AM to 9:00
AM. One hour is my breakfast time. Then I will start my work by 9:00 AM, from 9:00 AM to 11:00 AM
I worked. We all know what comes next, between 11:00 AM to 11:30 AM; coffee time, so those gang
of friends will come and they will again pick me up and then we'll be going out and then we'll be
having lot of fun and then we'll be having coffee. Then again, from 11:30 AM until 1:00 PM I worked,
trust me, you will not believe from 1:00 PM to 2:30 PM is my lunchtime. Yes, almost 1.5
hours. I was having my lunch with those gang, we will be having lot of fun, chitchats, gossips and
lunch is one of our favorite time in a day. Then I will be starting my work by 2:30 PM,
from 2:30 PM to 4:00 PM I worked. Again, the same, at 4:30 PM coffee break with my friends
and then from 4:30 PM to 9:00 PM I worked. See, I started my day by 8:00 AM and until
9:00 PM, I was working, almost 13 hours in my office. First step is done.
Step number two, you want to identify value added time and non-value added time.
Let us try to apply this definition on the example which we took. I made my own definition.
The definition I made for value added time is, anytime I work it's a value added time and anytime
which I'm not working is a non-value added time. Good. Let us try to find out the value added time
and non-value added time. 8:00 AM to 9:00 AM, it's my breakfast time and I was not working,
it's a non-value added time. 9:00 AM to 11:00 AM, I was working, which is a value added time.
11:00 AM to 11:30 AM, It is my coffee time and I was not working,
it's a non-value added time. 11:30 AM to 1:00 PM, it is my work time and it is a value added time.
1:00 PM to 2:30 PM, it was my lunchtime, it is a non-value added time. 2:30 PM to 4:00 PM, this was
my work time and it is a value added time. 4:00 to 4:30 PM coffee time, non-value added time,
and 4:30 PM until 9:00 PM work time value added time. Step 2 was done. The last and final step in
value stream mapping is you have to keep the value added time, the non-value added time,
either you want to completely eliminate or you want to minimize the time. Let us try to
apply the last step in our practical example. Again, 8:00 AM to 9:00 AM, breakfast time;
non-value time. What I did, I completely eliminated it. For that what action I took.
I was having my breakfast at home so that while I was reaching 8:00 AM at office, I started my
work and 8:00 AM to 9:00 AM, I was working. What comes next, 9:00 AM to 11:00 AM was my
working time, which is a value at a time. I kept it. Then 11:00 AM to 11:30 AM was my coffee time,
which is a non-value added time. I completely eliminated it. You know what? What I did for
eliminating that, I was taking my coffee mug, I was taking my laptop. I will go and hide in a
meeting room literally. The reason I was hiding is my friends will come and search for me. If
they see at my desk, they will definitely pick me up for a coffee, so I was hiding,
so I was having coffee and then I was working. I completely eliminated it. Then from 11:30 AM
until 1:00 PM was my work time, I was working. Then 1:00 PM to 2:30 PM was my lunchtime. It
is a non-value added time, but can I completely eliminate it, do you think I can survive without
having lunch and also I want to engage my friends as well, right? I cannot completely ignore them,
so what I did, rather spending 1.5 hours for lunch, I was just spending half an hour. I
minimized that non-value added time from 1:00 to 1:30 PM in which I was having my lunch. Again from
1:30 PM until 4:00 PM, I was working. Then 4:00 to 4:30 PM coffee break. I follow the same strategy,
I completely eliminated it. I took a coffee mug; I took my laptop and went and hid in
a meeting room. I was having coffee and I was working. Then from 4:30 PM until 6:00
PM I worked. By 6:00 PM I completed my work and by 6:15 PM I reached my home.
See earlier, I started my work at 8:00 AM and worked until 9:00 PM. Now what happened,
by eliminating and by minimizing the non-value added time, I just spent 10 hours in office and
I reached my home earlier. See, and the conflict between my wife and me got solved and what helped
me to solve this conflict value stream mapping. On a funnier note, when I was sharing this
example, in one of the boot camp which I was teaching, one of my students asked me; Gautham,
by applying value stream mapping, you gain the anonymity of your friends because you completely
avoided your friends. Trust me that is false. I followed a different engagement strategy to
keep my friends supportive. I will be shadowing that engagement strategy in a different video by
connecting that to a different PMP concept. When you feel like you have understood value
stream mapping, never like before, please like this video and also in the comment section,
please let me know how you will be applying value stream mapping in your real work world or in your
personal life. Trust me, I will be replying to each and every comments which you guys are making
and moreover, your comments will definitely help many PMP aspirants because when you share thoughts
that will be helping anyone and also a humble request, which I would like to make you people,
this is completely for your benefit. Please subscribe our channel. The reason being is moving
forward, I am going to come up with lot of content related videos. This will be definitely helping
you out and if you guys have any questions related to PMP or general project management concepts,
don't hesitate to reach out to me. My email ID is gautham.sudakar@eduhubspot.com and also in
the description I will be giving my LinkedIn ID. Let's stay connected and you can message
me on the LinkedIn as well. I hope you guys have really enjoyed this video and I
will be meeting you all soon in an another great video. Until then, bye. Take care.