Hello, everybody, welcome back to my channel, Jennifer Marie VO
where I teach you different ways that you can make money online.
If you are a subscriber to my channel, you know that not only
do I teach you different ways you can make money online and
review different money making platforms. But I also try to
give you and teach you about all the different tools that you can
use to help you make money faster. So a lot of my different
videos focus on becoming a transcriptionist. And I'd like
to feature different ways that make transcribing easier,
because if you can transcribe faster, and you can also make
money faster. So in this tutorial, I want to teach you
how to use Google Docs, which is free with anyone who has a Gmail
account completely free just create a Gmail account, and how
there are all sorts of different ways that using Google Docs will
make transcription easier. A lot of people don't know that Google
Docs has a built in voice to text feature. So I want to To
show you about that and all the different ways we can use Google
Docs to make our transcription easier. The first thing you have
to do is you have to open up Google Docs on the Google Chrome
browser, because if you open it up on Firefox or another
browser, you will not have the voice option available to you.
So what I want you to do is go to docs.google.com. And make
sure that you're logged into your Gmail account. And when you
open that up, you'll get this page here and it will offer you
a selection to choose what template you want. We're just
going to click on blank. Okay, so let's say for example, I'm
going to show you here, let's say I was doing a file first
from scrubby, and I was transcribing one of these files,
and I didn't want to type out every single word that I was
saying. I wanted to transcribe it by speaking instead to save
myself a lot of time and then whatever I have transcribed here
in Google Docs, I can Later plugged in to whatever platform
I'm using. Whether that's screwby or rev transcription or
transcribe me. And this could save me time, especially if you
are a slow typer. Or let's say for example, you know, you can
only type with one hand and you know, this could save you time
as well. So the first thing we need to do is make sure that we
have selected the right microphone. Now, ideally, you
will have an external microphone that you can plug into your
computer so that it's easier. So the first thing we're going to
do is if you are working on I'm working on a PC, so with
Windows, so what you'll do is you'll go down to your taskbar,
you'll find the speaker icon and you'll right click, and you're
going to go to open sound settings. Now, if you don't have
this option, you can also find this in your control panel. So
what we're going to do is we're going to scroll down under sound
and sound is also here to input and as you can see, you know, I
have to Selected Microsoft Yeti nano. So you're going to select
whatever microphone you have on your computer. And you can also
go ahead and click test your microphone to make sure it's
working. So as you can see, I'm talking so this bar is going up
and down. So I know that I have selected the right microphone.
Once that is done, we'll go back to Google documents, we're going
to click on Tools, and then we'll go down to voice typing.
Then we're going to click on this icon here that says click
to speak. Now you can also adjust whatever language you are
speaking in and this is also helpful. For example, if you are
working for a UK transcription company here you might want to
choose English UK and that way it will pop up with UK spelling,
but for most of the transcription companies other
than way with words and a few other ones, we will be using us
spelling so I'm just going to keep it as English us. So I have
this fairy tale that I'm going to read and first I'm going to
do the first paragraph quite slow to see if There's a
difference in speaking slow. And then the next paragraph I will
speak at a quicker pace. So we just have to click once to
start. a shoemaker by no fault of his own, had become so poor
that at last he had nothing left but leather for one pair of
shoes. So in the evening, he cut out the shoes, which he wished
to begin to make the next morning. And as he had a good
conscience, he laid down quietly in his bed, commanded himself to
God and fell asleep.
Okay, now I've just clicked that off to stop. And now I'm going
to click Enter to start a new paragraph. I believe you can
also say new line if you want, and you can say period to add a
period. But I'm going to speak the next paragraph at a quicker
pace and see if it will still understand my voice. In the
morning after he had said his prayers and was just going to
sit down to work the tissues stood quite finished on his
table. He was astounded and knew not what to think he took the
shoes in his hands to observe them closer and they were so
neatly made with not one bad stitch in them that it was just
as if they were intended as a masterpiece. Before long a buyer
came in and as the shoes please him so well, he paid more for
them than was customary. Okay, so now we're going to go ahead
and see, you know if there's any errors here if they understood
everything that I was saying. So what you can see here is they
have these little certain words underlined that they're, you
know, saying maybe there's an error with them. So if I right
click on this, it will give me some other options. So it's
saying Did you mean Shoemaker or is this Okay, now for this one,
it's okay. But the only thing is they've capitalized shoe maker.
But for us, we just want it to be lowercase letter, so a shoe
maker. And then one thing with this is you're going to have to
add in your own commas even though they do help you with
spelling and grammar. You know, you're going to want to add in
your own commas, especially when you're transcribing people Just
talking and not from a script or a story because people tend to
have a lot of run on sentences that you have to sort of break
yourself.
Okay, good. So in this first one, it's pretty much all we had
to do was added a few commas and everything was pretty much
spelled correctly, which is great. Now if we go to the next
paragraph, this is when I was speaking quite quickly, so in
the morning after he had said his prayers, and was just going
to sit down to work, comma, the touche and now here this says
issues what we said was shoes so it's obviously not going to pick
up everything perfectly especially if you are talking
fast. So we changed that to shoe shoes. So quite finished on his
table and knew not what to think. Again, we'll stop it,
period and capital letter and they were so neatly made with
not one bad stitch. Now this is stitching them It should be
stitch in the Here, we change this to end as the shoes pleased
him so well. Excellent. So, you know doing that little
comparison between the first and the second one, we can see that
the first one speaking a bit slower than you normally would
will help the voice to text understand what you're saying
better. So I would recommend speaking at a slower pace and
that way you have less errors to correct later on, especially for
words like this stitch in them because it transcribed it as
stitching, which sounds almost the same as stitch in them. So
especially for things like that you might have to do make more
corrections if you're speaking faster. Now that we've done
this, another thing we can do is go ahead and go to spelling and
grammar so we can go tools, spelling and grammar and then
click on spelling and grammar check So right now it says the
document looks good. We don't have any spelling errors, which
is great. So I'd like to do another little test here. Okay,
so I have just pasted this little text right here. And I
made lots of mistakes because I want to check out Google Docs
built in spelling and grammar checker. So what we're going to
do is go to Tools, spelling and grammar, spelling and grammar
check. So here it's just popped up and it's telling me you know
what error has been made? Well, yeah, I need to change don't to
don't with an apostrophe. I need to change teacher to teacher
spelt like this because this is incorrect. All you have to do is
click accept, or you can click ignore if you don't agree. Now
they're saying change then to then Well, a lot of people make
this mistake and I actually have a video on my sparkle English or
channel where I teach you how to improve your level of English
which you should subscribe to and check out This is something
that a lot of people make a mistake that we have to use them
because it is a comparative. So we click accept, accept, again,
some more spelling errors. Here's another commonly confused
word advice or advice. Well, the Google Docs spelling and grammar
has picked up that this is a verb and this should be unknown.
So it has to be advice except, except, again, the difference
between its without an apostrophe, and this which
should be it is it's except. And here, let's let us so it should
be with an apostrophe. School is spelled incorrectly. And now
they're telling me about the capital letters that I need at
the beginning of a sentence. So we're going to change this and
add a capital here as well. This is a new sentence, it should
also have a capital again, capital It says document looks
good. Okay, so there still are a few different mistakes in here
that it didn't pick up, which is unfortunate. So you can't just
rely on it completely. If you look here, Mr should have a
period at the end of it because it's an abbreviation. What
should have a capital because it's a new sentence, and you
should spell like this. And then a few things here, capital
always, we shouldn't have a capital there.
And now it's a little strange because it's picking up that I
need an eye with a capital and it wasn't before. And this is
strange that didn't pick up this word here enough, is not spelled
like this enough should be spelled like this. And finally,
capital L four, let's go get ice cream and forget about school.
Okay, so it didn't pick up everything the built in Google
Google Docs. So what I want to do is see if this will work any
better. If we you Use the language tool plugin, which you
can also see, we have right here, enable language tool. And
this is an extension that you can download for free from the
Chrome Web Store. So now I've enabled this and I pasted this
exact same thing here, and we want to see what errors they're
going to pick up on. So they're saying there's nine different
errors. So we can click on that and it's going to tell us what
the errors are. Or we can just click on it right here to
correct it. So again, if we just click on each one, they're
telling us this has to be and they give us a reason which I
really like here is this the personal pronoun I it is spelt
uppercase, okay, good. I need that. This one they're telling
us you know, how to spell this and wants to capitalize that.
Comparison requires then not then says he is and this one is
picking up the fact that this should have been a capital Oops,
no. And it's picked up enough which is great. It's picked up
advice picked up your it's didn't let's what school let's
I awesome,
really awesome. The only thing this one didn't pick up is here
we it should be you with y o u and also adding the period after
Mr. Smith and there's the odd comma. But as far as everything
else this little language tool picked up almost everything
which is awesome. So definitely I recommend you download this
plugin right here language tool, which is language tool plus. So
you can go ahead and go to language tool plus.com and you
can Now they have the free version, they also have a
premium version. I think that you know, the, the free version
is just fine, especially for your transcription needs. And
you can add this on as a browser for Chrome, Firefox, and others
ones as well. And as an add on for Google Docs, so I really do
recommend you to use this plug in, you can just activate it by
clicking on this icon right here. And you can see that the
difference between just using the built in spelling and
grammar checker with Google Docs, it was much better using
the language tool. So once you've done this, it's really
just a three step process. Number one, you use the voice
typing. And the second thing is you throw it in the language,
tool, spelling and grammar checker, and then you can go
through it yourself and add any periods or commas that it
missed. And then All you have to do is you know, highlight it,
copy it, and then you can go ahead and paste it into, you
know, whether it's screwby or whether it is rev or transcribe
me or wherever you are transcribing your file and, and
you can just click Submit. And that way this could save you
time once you start doing it fast and fast enough and
quickly, you know, you can really save yourself a lot of
time in typing each word individually. And this is
especially for people who have a lower typing speed. If your
typing speed is over 100 words per minute, you might find this
to take too much time, you might, you know, it might be
easier for you just to type it. So this is really geared towards
people who, you know, maybe struggle with the English
language, so they prefer they don't know how to spell every
word so they prefer just to say it and correct it afterwards.
Another thing I'd like to show you is you can also do this in
other languages, so I speak Spanish, obviously not fluently,
but pretty well. So going to click on espanol espanol and I'm
going to say a few little things to see if it will work for other
languages as well because I do have people who asked me if they
can use this in multiple languages so let's try Allah
Como estas Mei mo Jenny fed your so they can adapt it'll be born
Espana main con de la playa de nada eco mera choco latte. He
may be our cerveza for assembler. Okay, so I guess it
works in other languages as well. Here you can see that you
know, you'd have to add in some question marks as well and
change you know, add in some capital letters but more or less
it's picked up and it also has added in the FV accents as well
in Spanish so you can use this in any of these different
languages, which is really really awesome in case you have
another purpose for wanting voice to text. Okay, so this is
has just been another tutorial of another little trick that you
can use in order to help you transcribe. If you have any
questions feel free to leave a comment in the comment section
and I'll do my best to answer your questions. If you like this
video, please click like and make sure to subscribe to my
sparkling lists channel for more tips on improving your level of
English and I will see you in my next tutorial. Thanks for
watching.