Welcome to PDF Run!
In this video, we'll guide you on how to fill out, Form 941!
Form 941, or Employer's Quarterly Federal Tax Return (IRS), is a three-page form by
the Internal Revenue Service.
Businesses file it quarterly to report income taxes, Social Security taxes, and Medicare
taxes deducted from their employees' paycheck.
This form consists of five parts, and a payment voucher.
Please make sure to accomplish all parts of the form.
To begin filling out this document, click on the Fill Online button.
This will redirect you to PDF Run’s online editor.
First, please fill out the following information: Employee Identification Number (EIN),
Legal name, Trade name, if applicable
And full address.
On the upper right side, check the box to determine the quarter you are reporting.
For Part 1, enter the required information: On line 1: Enter the number of employees on
your payroll for the quarter.
On line 2: Provide the total wages, tips, and other compensation such as sick pay, commissions,
and bonuses paid to all employees during the filing period.
On line 3: Provide the total federal income tax, deducted from employees' paycheck.
On line 4: In this portion, check the box if no employee compensation was subject to
Social Security or Medicare tax.
On lines 5a and 5d: Calculate your tax obligations according to their classifications.
On line 5e: Add Column 2, from Line 5a to Line 5d.
On line 5f: Enter the tax due from your Portion 3121(q) Notice and Demand, if applicable.
On line 6: Add Lines 3, 5e, and 5f.
On line 7: Enter the total fractions-of-cents adjustment.
On line 8: Enter the amount of the employees' portion of Social Security and Medicare taxes.
On line 9: Enter the total adjustments for tips and group-term life insurance.
On line 10: Add Lines 6 to 9.
On line 11a: Enter the amount of the credit from Form 8974.
On line 11b: Indicate the non-refundable portion of the credit for qualified sick and family
leave wages.
On line 11c: Indicate the non-refundable portion of employee retention credit.
On line 11d: Add Lines 11a to 11c.
On line 12: Subtract Line 11d from Line 10.
On line 13a: Enter the total deposits for the quarter.
On line 13b: Please do not enter anything here as this is reserved for future use.
On line 13c: Enter the refundable portion of the credit for qualified sick and family
leave wages.
On line 13d: Enter the refundable portion of employee retention credit.
On line 13e: Add lines 13a to 13d.
On line 13f: Enter the total advances received from Forms 7200 for the quarter.
On line 13g: Subtract line 13f from line 13e.
On line 14: Enter the total balance due.
On line 15: Enter the overpayment amount, and mark the appropriate box on what to do
with it.
For Part 2, enter the required information: On line 16: Indicate whether you are a monthly
or semiweekly schedule depositor.
If you are a monthly depositor, provide the applicable information on Month 1, Month 2,
and Month 3 boxes and compute the total liability for the quarter.
If you are a semiweekly depositor, complete Form 941 Schedule B and attach it to this
form.
Before filling out Part III, please input your name and E.I.N.
on these fields.
For Part 3, enter the required information: On line 17: Mark the checkbox if your business
has closed, or stopped paying wages, and provide the final date you paid wages.
On line 18: Mark the checkbox if you are a seasonal employer, and do not have to file
a return for every quarter of the year.
On line 19: Enter the qualified health plan expenses allocable to qualified sick leave
wages.
On line 20: Enter the qualified health plan expenses allocable to qualified family leave
wages.
On line 21: Enter the qualified wages for the employee retention credit.
On line 22: Enter the qualified health plan expenses allocable to wages reported on Line
21.
On line 23: Enter the credit from Form 5884-C, Line 11, for this quarter.
On lines 24 and 25, please do not input anything here as these lines are reserved for future
use.
For Part 4: Please use this section to permit a third
party, including an accountant, lawyer, or tax professional who can discuss this form
with the IRS on your behalf.
Check the box if you will allow them, or not.
Provide the name, contact number, and a five-digit personal identification number upon granting
authorization.
For Part 5: Please sign, and provide the date when signed,
to validate all the provided information.
Also provide your daytime phone number for contacting purposes.
If you paid someone to complete this form on your behalf, the 'Paid Preparer Use Only'
section must be filled out with all the necessary information indicated.
And lastly, for the Payment Voucher: Please enter your E.I.N.
The amount to be paid, The tax period,
Business name, And full address.
Review and double-check if all entered information is correct and accurate.
Once finished, click on the done button to save, download, & print Form 941.