in this video we'll talk about how we manage our shop with our system and what
we could use in a shop management software coming up
welcome back guys Matt with Mikey Designs here just kind of
wanted to talk about how we go about managing our shop with what is a very
manual system and some of the things that we could use in a shop management
software I think you know who these videos for it's for cam but let's dive
into it so here is the gist of it we have this board that we have that are
things that we need to do to keep us on top of everything we need to do and are
running our business daily really and as you can see here we have quite a bit of
things that that we need to do and take care of and then if we walk over here
this is essentially how we kind of keep track of where all of our orders are at
and what stage they are in I'm going to flip the camera around and this is a
pretty basic setup I mean as soon as we get it in order in we fret a jump and
print out our job stick it let's get off debut we put it in this bin and then it
kind of goes through the motions these are t-shirts that need to be
ordered this is some design work that we need to do after we order our teas we'll
do design work and these are jobs that are currently in the
proofing process as soon as that's approved we move it over to our screen
prep bin and as you can see here's some of the jobs that need green prepping
this is what we call our partner facility for stuff that we outsource
embroidery promotional products anything we can't do in-house
once the screens are ready we're ready to print the things one of the things
that we do is we count the shirts first to make sure everything is there I would
recommend you do that but we count them we print them we tuck them away in a box
we need to invoice somebody we'll stick it here if they've already paid in full
then we'll either put it in this bin where we need to go ahead and create a
shipping label ship it out or if the client would like to pick it up we stick
it and just been here how we go about collecting payment for our orders and
creating invoices is we use PayPal and it's got a pretty decent little
invoicing system towards where we can send a link directly to them and they
can pay with a credit card on their end they can either do half down or the
payment in full we also have the option to record whether they have paid in cash
check and it's it's pretty decent for off our little shop but what we really
could use is a shop management software that kind of automates a lot of these
things to make our job easier and things more efficient for example one if we had
software on our site towards where someone can submit an order and it
automatically quotes things out that would eliminate a lot of manual work for
us once that order is placed with whatever vendor the
management software's tied in to if it could order the shirts for us and send
it to us that would be even better so we don't have to go through and manually
punch things in allowing for a little more human error in the process if there
were some sort of internal notes or way that we could kind of email one another
our to-do lists I enjoy having this but at the same time if we could have it in
our inbox because we're constantly looking at it that would be a big help
to so getting this a little more automated as well or at least some sort
of notifications of hey I would say the last thing on the list would be once the
job is finished that the software would essentially generate a tag the ship
stuff out send it to the client to their address that they plugged in when they
went to pay for the order or they submitted their shipping information
some way that it would generate a tag for us to just slap it on the box UPS or
whomever comes and picks it up and it's out of our hair
but you guys know how it goes I mean there's no shop management software out
there that is really affordable or just doesn't do all these things I think
that's about it guys I hope this was insightful for some of you guys that
trying to figure out some sort of manual system this works for us pretty well it
is a little time consuming something to automate it would be great don't forget
guys that or official rep for cat spit production so if anybody out there needs
screen printing equipment or supplies use our promo code Mikey designs at cat
spit screen print supply.com you'll get a dollar off and you'll kick commission
too over to us little guys thanks for tuning in guys I really appreciate it
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