What is the best and most effective way to use breakout rooms to teach when working
in zoom in this video I'm going to take you through the latest updates you can now screen
share from the main room into the breakout rooms I'm going to show you a couple of
little tricks and a couple of things to keep in mind when you do that I'm also going to show you
some other techniques that can help to make the breakout rooms really interactive this session is
full of ideas that if you're a teacher you'll be able to use with your students really hope
you like the video as always if you do please like it please share it with other teachers and please
of course comment on it i'd love to know which technique you like the best let's get started
so let me start by immediately showing you the new update where you can share into breakout rooms
and i'll also point out a few problems i've used it a few times and there are a couple of things
to think about if we first of all just screen share normally you'll notice that you don't have
the option here to screen share to breakout rooms i can obviously choose whatever window on a screen
share but i can't screen share to breakout rooms however as soon as i create breakout rooms
so let's create for ourselves three breakout rooms and we're gonna automatically assign
those breakout rooms we click click on create and then we need to actually open the breakout
rooms now as soon as I open the breakout rooms so now there are three rooms obviously I haven't
got any students in the rooms but that doesn't matter what happens now is if I click on screen
share I get the option to share to breakout rooms now what I'm going to do now is show you
what you can share to breakout rooms because you can't share everything to breakout rooms
just a super quick tip to keep in mind when you're doing this click on this button here
we'll do down here on the left and go to the audio settings and then choose screen share
make sure you've got this clicked share all sharing options show all sharing options
because you want to be able to share a variety of things if you have these two selected then
what will happen is it when the students are in the breakout rooms and you screen share
automatically the students are going to see your desktop so always make sure that those two buttons
are clicked on now let's get back then to now looking at what options then you've got as long
as you choose that option of you can share all the options what options have you got to screen share
so my first tip is screen share make sure you got this button clicked and use the interactive
whiteboard it works really well I tested it the other day both as a student and as a teacher and
as soon as I screen share now everyone in the breakout rooms in all the breakout rooms will
see this so what i can do is pre-prepare some questions that I want the students to discuss
in groups and this is exactly what i did the other day i had a lesson i started the lesson
i said right you watched a video for homework I now want you to discuss these questions regarding
the video I put them into breakout rooms screen shared the interactive whiteboard and immediately
they've got access to the questions now if you start writing on the interactive whiteboard
that will also appear in the breakout rooms and we tested this and it worked perfectly
now you can also share websites into the breakout rooms again click on the share button obviously
the students must be in breakout rooms first this button does not appear unless you've already put
the students into breakout rooms make sure that button selected and this time we're going to
click here and we're going to share a website now we tested this again
and worked absolutely fine the students immediately see whatever you share and remember
when you share a particular technology so for example in this case I'm choosing google chrome
if I jump between the google chrome tabs because I'm still in the same technology
so I'm still sharing google chrome then the students see that absolutely perfectly again we
tested this and we were jumping between tabs within the same technology and it worked perfectly
now we also tested screen sharing PowerPoint and I just want to point out if I click
on a PowerPoint click on it again so I'm screen sharing it now I normally move into
full screen mode by clicking the button here don't forget you need to click onto the screen to
re-activate the PowerPoint slides but this worked perfectly and as I flicked through the slides
the students in the room saw the different slides that i was presenting
so again powerpoint works really well and that could be interesting if you want to prolong
a discussion because what you can do is have several questions perhaps one question on
page one one page quit on two page three a few questions and that way you can kind of
start with a question in the breakout room then open up another question into the breakout room
so you can move through the slides your students will see all of the slides you share remember you
can't add your audio though so you can't talk over the slides only the students can watch the slides
okay so we've looked at the new rule about breakout rooms but i want to now just go
through a couple of the problems when you're using the breakout rooms and just make it really clear
there are some obstacles to the new system so let's now focus on some of those problems
now the next piece of news I've got for you is that you can share video despite it kind of saying
that you can't you can share video but I want to make it clear you can't share sound and I'm just
going to show you why look what happens if I turn this off so I don't share into breakout rooms I
now have the option to optimize for video clip and to share sound as soon as I share into a breakout
room I don't get those sound options however if I click on a video that's on YouTube so I've got a
video that's from google chrome and I click on share click on the button here then obviously
the best thing I normally do is to put it into cinema mode or into full screen and play this
video the students will see this video but I will not hear the audio that's the important thing to
remember we tested it out we tested it out the students could clearly see the video what they
couldn't do was hear the audio so that's a really important thing to remember you can share a video
from YouTube but what you can't do is share the audio from YouTube just a super quick break just
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and i send you a video about every four or five days right let's get back to the zoom training
now interestingly we found the answer to the first problem that we were having when we were
doing the tests we couldn't work out how can we send a message into the breakout rooms if we're
screen sharing because we don't have access to the breakout rooms button however if you roll
over click on more so if you come over to here click on more open up the breakout rooms you can
then go to the message and send the students a message send a message so even though your screen
sharing and the students are obviously looking at the PowerPoint slides you can actually send
a message into the breakout rooms and the other thing that you can do it does mean that you can
move people around obviously normally you would have different people in here remember you can
roll over someone's name and move them to another room so you can control the breakout rooms even
when you're screen sharing and at the beginning we didn't realize that and when we were doing the
tests we kept stop screen sharing and then go into the breakout rooms button and opening up
and sending the message we now realize you can still access the breakout rooms button when
you're screen sharing another thing that you can't do and if we click on the screen share
button again we've got the breakout room so we've got that option to share into the breakout rooms
is that you can't share your webcam into the breakout rooms the webcams do not work
so you don't have the option for example of when the students are in the breakout rooms of turning
on your webcam and giving them a message a they can't hear your audio b they can't see your webcam
you can play video from YouTube remember but remember again the audio will not work
so what I'm going to do for this final bit is to show you some other techniques that
you might want to think about when working with breakout rooms that i've used a lot enough work
really well for me now i do lots of training with organizations to help them to work with
zoom and different ideas and i just want to show you this one here that i use with google
docs that works really well now this is an actual example if you look here what i did was and i'll
take you right through this is i created a google doc before i put the students into breakout rooms
i shared that google doc in the chat window and so that when the students went into breakup rooms
only one student had to do the writing one student in each room would then screen share the google
doc and students could discuss things together and write up their answers and so here's room one
this is what they've written and their leader was sylvia and if i come down here to group two you'll
see the same thing we've got gerard in room two and Gerard's been writing for that group now I'm
going to show you how i did this because it's a great technique and sometimes when I'm training
teachers they get slightly confused so I'll take you right through how you do this so let me take
you through this process because it really is a great technique and it's one I use all the time
you need to go to your google drive and the reason I like it is that you're creating one document all
the students in all the breakout rooms are working on that same document and then you've got all the
information in one place so just go to your google drive click on new click on google docs
when you open up your google docs remember always first of all to give the google doc a name just so
that you can easily find it so i'm going to just call this one let's just quickly call it discuss
and then i'm going to come down to here i'm going to write in now the question so i'm going to say
to the students discuss the new zoom features okay so obviously what i've been showing you
today is one of the new features that's been introduced now what i also do then is click on
insert now let's imagine that i know i'm going to have five breakout rooms so i come to the
table and what i'll do is i'll create two columns and you'll see why and i'm going to create six
down okay so basically six across now i'll move the box this way
and then i just put group name here or group here and then ideas here
so now what i normally do is create some space so make it absolutely clear that this is where
group 1 are going to add their information this is where group 2 are going to add their information
this is where group 3 okay so I've got it nicely prepared I've got all the areas where the students
are going to write now this is the really important thing come over to the share button
come down here click on change and make sure that you've got this set
to everybody can edit normally it will be in everyone can view so set it to everyone can edit
click on done okay in fact sorry there's one other button you should click on before you
do that click on copy link because you want to have a copy of that link that is really important
now this is the important thing to do in the breakout rooms before you put the students into
breakout rooms just share the link with all the students and tell them to click on it so that they
will have a copy now when they move into breakout rooms only one person in the group
will need to screen share that document and the person in the group that screen shares
the document will also be able to write into it so normally when we create breakout rooms
uh we'll have the numbers of the room so room one room two room three so obviously
the group one will write in the section where where you provided for room one group two will
write in the section for group two and group three right in the section for group three etc
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add a few more videos onto the screen now about other zoom topics that you might find interesting
you