(light music) (dramatic whooshing)
- Welcome to Microsoft Teams for IT Essentials.
In the next few minutes I'll walk you through
Microsoft Teams Rooms,
a solution that combines the digital workspace
of Microsoft Teams with dedicated Microsoft
certified devices for rich audio and video
to enable first class meeting experiences
whether you're joining remotely or from in the room.
Now, I'll show you some options based on how people
collaborate in your meeting spaces
and the size of your rooms and also cover the key steps
to set up a Teams Room for your organization
with the security and enterprise management
that you would expect from Microsoft.
Now, so what makes Microsoft Teams Rooms
a compelling solution for today's work environment?
A Teams Room is designed to give all meeting participants
an inclusive and reliable experience.
Cameras can frame the room and zoom into the active speaker.
And audio devices are designed to ensure
that people's voices are clear and intelligible.
Now wherever you're joining from,
you can raise your hand to indicate you'd like to speak
or follow along with real time AI enabled live captions.
And with the trend for remote work accelerating over
the years, we've made video core to the meeting experience.
Which we've all recently learned first hand
is vital for human connection and inclusivity.
Now that said, ironically only a small percentage
of meeting rooms are equipped with audio/visual capabilities
and as flexible working becomes the new normal,
now more than ever it's important to make sure that
the meeting collaboration experience doesn't suffer
while some of us join from the office and others remotely.
Now, Microsoft Teams Rooms provide
a rich immersive experience with powerful
audio/visual capabilities wherever you are.
If you're in a Microsoft Teams Room,
you can instantly start the meeting with proximity join.
Your PC or phone can automatically detect
that you're in a Microsoft Teams Room and defaults
to room audio while disabling your local device audio.
All you have to do is tap join now on your own device
and alternatively you can join directly
from the in-room console.
Now as the meeting starts,
video and audio are enabled automatically
and meeting participants can join from anywhere.
If participants join from the room they're placed
in content-only mode with their speakers
and microphones placed on mute,
allowing the room to provide audio and video
without echo and feedback, which is great for both those
present in the room and those joining online.
As in-person presenter, the central console gives
you full control over the meeting.
It's easy to add colleagues joining remotely.
And as a presenter you can also mute attendee microphones.
You can also place focus on a specific person in the meeting
by pinning their video feed in full screen.
If you're joining remotely,
you have all the controls available in Microsoft Teams
with the ability to add other participants,
share content and more.
Using their device as a companion,
presenters can easily and securely share content
into the meeting via Microsoft Teams.
Additionally, if you're white boarding
on an analog white board in the room,
a content camera can intelligently find, crop,
and zoom in on content, allowing remote participants
to feel immediately included.
Even if someone walks in front of the whiteboard,
remote participants will continue to see right through them.
Now beyond transforming physical analog whiteboards
when the Microsoft Teams Room is part of a meeting,
it can also take advantage of the Microsoft Whiteboard app.
Now this transforms touch and ink displays in the room
into a virtual canvas allowing people both in the room
and attending remotely on their devices
to whiteboard together.
Now, if you have dual displays in the room,
you can share participant video feeds on one screen
and content on the next.
To set up a Microsoft Teams Room meeting
as a meeting organizer, you just need to invite
that specific room from your directory
and more on that in a moment.
Equally if you're in a Microsoft Teams Room
you can easily create a meeting on the fly
and add participants directly from the console.
Now these are just a few of the core experiences
that Microsoft Teams Rooms provide.
We have a rich set of device choices to get the right
experience for your space and how you plan to use it.
Microsoft works with several hardware partners
to provide audio/visual hardware.
And these devices are tested by independent
third-party labs for the highest quality and certified
by Microsoft for the Teams Room experience.
You can find a configuration from our certified hardware
partners that meets your space and budget needs
at aka.ms/TeamsDevices.
And once you have assessed your employee and space needs
and purchased your chosen hardware,
it's time to install your equipment,
including your speakers, camera, console and microphones.
You'll also need to set up a resource account
and this is easily done by adding the room
to your Microsoft 365 environment
and assigning it a license.
Now this allows people then to find the room
in your company directory when they're scheduling a meeting.
Then once you install your hardware
you'll go through a first run experience
where you enter your resource credentials.
And note for security reasons we lock down
the device console to prohibit users from installing
or running software other than
the Microsoft Teams experience.
As a Windows 10 device, antivirus is built in and by default
the console receives automatic updates in the background.
Within the Teams Admin Center, you can monitor the health
of your Teams Rooms and proactively manage your devices.
Now, for example from this unified experience you can apply
specific Teams Room settings like not displaying
meeting titles on the console for confidentiality.
And you can also monitor performance
through call quality diagnostics and more.
Alternatively you can leverage partner support
to help manage your rooms by delegated administrative access
to your devices in the Microsoft Teams Admin Center.
And Microsoft offers a service
called Microsoft Managed Rooms.
Where Microsoft manages your meeting room
infrastructure on your behalf.
We'll go deeper on the configuration
and management experience from Microsoft Teams Rooms
in the next episode of our series.
So that was a quick introduction to Microsoft Teams Rooms
which not only simplifies your meeting experience
but provides an integrated meeting solution
to reshape your team collaboration in your organization
with a reliable experience for everyone.
Of course you can continue to use your existing displays
when paired with compatible video and audio devices.
And if you have a Surface Hub 2S you'll soon be able
to pair it with Teams Rooms
for a coordinated meeting experience.
Also coming soon you'll be able to join native Zoom
and Cisco meetings with direct guest join.
Now to learn more about Teams Rooms
check out aka.ms/TeamsRooms.
In fact, join us for our technical deep dive
on configuration and deployment up next.
Thanks for watching and bye for now.
(dramatic whooshing)