Hello there, welcome to this video! Let's see together Microsoft OneNote
2016 and everything you need to start with all its features.
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the video corner.
Microsoft OneNote is a software used to take notes and fast information,
very useful during a lesson or a discussion.
When you open OneNote a sample document opens, showing you some nice
tips about how to use the software. This OneNote document, with all its
notes inside, is called Notebook, indicated by a simple book icon.
To open a new Notebook, just go to File on top, and then to New.
To start with a new Notebook, you need to save it first, browsing and
deciding the destination folder in your computer under Browse, or
choosing OneDrive, defining the name of the new Notebook. Then, go to
Create, and the new NoteBook will appear in front of you.
A OneNote Notebook is composed by a simple structure that reminds the
one of a classic book: it is divided in different chapters or Sections,
and each Section is composed by different Pages.
On top of your workspace, you can select any of your Notebooks saved
and any of its Sections. You can add more Sections clicking on the plus
button. If you right-click on a Section, you can rename, delete or also
export it. You can also edit the Sections list clicking and dragging a
Section on the left or right.
On the extreme right you can check all the Pages inside the opened
Section. You can add new pages clicking on Add Page on top, or clicking
on the plus arrow on the left, if you want to add a page between two
existing pages. As seen for sections, right-click to rename, delete or
export. Click and drag a Page up or down to change its position in
the list.
Each page shows on top its title and time stamp. If you don't need those,
go to Hide Page Title under View tab.
When a Page is created, this is completely blank and white. You can click
on any point and start typing. But, if you go to View on top, you can
set the Page Color and any Page Line, choosing between Rule and Grid
Lines. When using these Lines, your notes will be automatically alligned
to these lines in order.
You can also define the Paper Size, especially in case you have to print
your notes later.
You can also use different views on the page: Normal View is the standard
one, but you can try Full Page View to go fullscreen or Dock to Desktop,
to take notes while using your computer. If you need to regulate the zoom,
hold CTRL down and use your mouse wheel.
Let's see now how to take notes and images inside OneNote.
As seen, you simply need to click on a point on your page to start
typing inside. This will actually create a Note, a simple object with
text inside. This is contained inside a grey contour, used to locate and
define your note. If you click inside, you can edit notes fully. You can
move your note clicking and dragging from the thicker contour on top,
or from the left grey arrow.
If the contour is too short, you can click and drag from the right side
to enlong it.
To adjust the font properties, such as style, type color and distribution
go to the Home tab on top. These settings are applied on the current
text line by default. You can select text precisely to apply your
settings just there, or click once on the grey contour on top to select
and apply the settings on the whole note.
If you need to cut or copy a note, simply right-click from the contour,
and paste right-clicking on your page.
These notes seen are text notes, and can contain text, but also symbols,
math equations, links, dates and tables that you can add through
the Insert tab above.
If you need to insert dates and time, use the Time Stamp section; for
symbols go to Symbol; for math equations click on Equation, and use
the Equation Tools available above, under the Design tab that appears.
For web address links, just click on Link, deciding the piece of text
and, below, the web address associated.
To create tables, go to Table above, deciding the number of rows and
columns. Then just type in. The table will size itself automatically.
Right-click on the table and go to Table to add or remove rows or columns,
or color filling and borders.
Inside OneNote you also have other kinds of notes, that are managed
differently, for example the Pictures and the Draw Notes.
To import pictures, go to the Insert tab and click on Pictures. Browse
for your picture and click on Open. The image imported doesn't have any
grey contour: to move it, just click and drag it from inside. To scale,
use the white notes on the corners. To flip or rotate, right-click on it
and go to Rotate.
If you need to draw geometrical shapes, freehand shapes or carthesian
systems, switch to the Draw tab.
Here, you can choose to draw freehand, choosing a line template under
Tools, or drawing shapes and systems under Shapes. In both cases, click
and drag on your page to draw. You can adjust line color, style and
thickness going to Color & Thickness above.
To manage your drawings, just exit from the Draw Mode clicking on the
Type button on the extreme left of the Draw tab. So you can move, scale
and rotate each drawing as seen for the pictures before.
When you select a Draw Note, a small dialog box opens. Through this,
you can fast add Tags and Tasks (that we will see later), adjust
the line style through Pen Properties, or delete the shape.
On top, use Eraser to delete Draw Notes made. To go back typing other
nodes, click on Type again.
You can use Lasso Select to select more different notes at the same
time. In this way, you can move, scale and rotate all of them together.
Inside your page you can also attach files going to File Attachment
under Insert tab. These will appear with their icons on your page, and
can be opened double-clicking on it.
Special attachments are reserved for Excel spreadsheets and Visio objects.
For example, if you click on Excel spreadsheet, you can choose to import
the table as a simple icon link, choosing Attach File, or insert the
whole Excel table, or its tables and charts.
A Text Note can contain not just text but also multiple elements, like
Pictures, Tables and Files inside the same grey contour. To import these
elements inside a Text Note, simply import them while having a Text
Note open. In this way, when you move the whole Text Note, you will move
also all its text and elements inside.
Very useful inside OneNote are also Tags and Tasks. Tags are icons used
to highlight a note in a certain way, for example showing it as something
to be done or something important, adding icons or text filling to the
note.
To insert tags, simply click on the interested line, and click on a tag
under Tags in the Home tab. The Tag will be added on the line where the
grey arrow is. You can also create and customize tags, opening the full
list of tags, and going to Customize Tags...
From the Tags section, you can also add Outlook Tasks. These can be seen
as special Tags that do also save the period of time interested. Those
are shown through a red flag icon.
Plus, if you right-click on the flag, you can change the time of the
task, mark it as ompleted or link it inside Outlook.
In case you have notes that do overlap, you can adjust the objects
order going to Arrange under the Draw tab above.
Remember that your Notebook is automatically saved. So, when you close
OneNote, you don't need to use any Save option.
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