Hello everyone and welcome back to another video it is
Francesco here. Welcome to the Keep Productive YouTube channel if you're brand new
This channel is dedicated to helping you find in the most suitable productivity software for you
So if you're brand new here, feel free to hit subscribe
So today's video is going to be dedicated to looking into notion again
Specifically I wanted to share with you my Notion set-up
Will be doing more setup videos very soon with a lot of your guys actual input and we're going to be launching a community
setup board which will allow you to essentially share your setups and some of them will be featured on the
YouTube playlist as well as a blog and
Go into a bit more detail
Anyway, let's dive into this one. It's been four months since I lasted a Notion video sort of Notion video
I mean notion set up video and I do think my Notion account has changed quite dramatically to some extent
I've had a lot of inspiration from the interview I had with David Pierce back in June
I although I only got released on August 1st
if you haven't watch it yet included in the YouTube cards a lot of inspiration from his set up because
His set up focused a lot around this sort of panel viewing a lot more personal items as well as this
theory of an inbox
and what I want to do today is
Literally show you the majority of my Notion account
So here we are and this is notion as you can see id
Have it in dark mode
so you can access that mode by actually going in the top left-hand corner on the Mac and dark mode is
Accessible here now since dark modes been released. I've pretty much had it on dark mode every day
I actually haven't worked come to do an eye on it on iOS yet, but I am extremely impressed
It is a really well-rounded experience
It actually makes the application feel totally different so you can see here then I've kept my regular homepage
I already changed this that much
Um, it still got a lovely home icon and you can see I've put a blue background on Welcome Back Francesco
That's also a quote. So it appears quite nicely when I land on my page
Now we've got these three core areas in box, which I'll speak about in moment goals and priorities
So the concept behind in box was really stolen from David Pierce. I
Went back in June. He showed me it and I did see it in his
his actual
Wws je piece. I was very impressed. I like the concept of it. So let's have a look inside of inbox
This is the sort of stuff. I'm posting in here
So previously I had an area called articles which I actually need to filter into this
And so that's a an inbox item in itself
So what I'll do now and this is causing a lot of debate. It's like Francesco
why are you putting your articles to read or your clippings inside of notion and
necessarily not inside of Evernote or a dedicated reading application and what I mean by that is a
link collector like pocket or instapaper and my reasoning behind it is mainly due to
Two things I'd say it's this bookmark
Look to it. I mean, I know that obviously the reader applications have this bookmark look to it
But it just looks so good a notion that when I come in here
I'm like, I want to read some of these pieces and it's really easy to dump links
So for example when I'm about to add a new link, I'll just add it here
Some go wrong sometimes and that's mainly because they're PDFs
But if I want to what I do is a press slash and then I type in the bookmark or in most cases
It's X that and then I'm able to quickly add in a piece
So it's really easy to do and of course I can leave that there if I want to in case I want to add new
bookmarks as the template you can go a lot more detailed and the second reason is because as you can see here it
embeds quite high-quality videos that are posted on Vimeo or YouTube
So for example if I'm like, okay, let me clear my inbox
Inside of notion and I have a few videos like this one from ran on the flux channel
Then I can watch this one here, you know inside of an ocean without actually leaving it
So yes, I have packed mine ocean account full of them and I do need to process it
but if I'm honest it is really
a great place to store articles for me
I've also used a previously still tweets as well because sometimes those threads
Had some really good pieces there so you can see my sort of concept pineap-- and I will be using notion as my inbox
Continuously and what I mean by inbox is generally clipping pieces, so that's my reason behind that
I think it's a fair reason to some extent just below it on have an era called goals goals
I've been using a lot more obviously, I won't be I'll be blowing out a lot of this
But you can see here then this is my goals account
So I have a nice little quote and that's my sort of quote there. I can just say you live and you learn
and then I have to
linking bookmarks to
Shortcuts actually which you can create inside of notion a link to a page
it's called for boxing and the mortgage because there's some goals at the moment and focusing on lock on the fitness side and
Saving a deposit amount for a mortgage and on this left-hand panel
What I've essentially done is I've created 20 18 milestones
and the main reason I've done that is they're not calendar based events, but they're like things that are
Things I'm looking forward to socially so for example, I had I had a when I standard it back in April
I obviously had the stag do I had wedding honeymoon my birthday?
Cyprus our car renewal which is apparently something to look forward to
London trip and this weekend
I'm off to Chester Zoo and in the week after I'm off to Barcelona and the week after off the Bristol and then we've got
a Jurassic Park
event as well, which is gonna be quite fun like a concert thing and
Hopefully she won't watch this we're gonna have a secret trip to bath in October fingers crossed
So it's quite a nice little sort of timeline coming up and also
2019 I've got a list of a few of the Provisional dates that we're going to be sort of planning out
So it's it's I don't know why I did it really if I'm honest. I found it quite good
so what what I have now is these goals area inside of my notion which I'm actually gonna do a separate video on because it's
Probably a little more intricate
I obviously have been plodding around a lot for a while
So now I do strictly three months I used to do six months
but this is three month view of my next activities is a board inside of notion and it
Includes consist of 10 to 15 goals monthly that I want to achieve on certain projects or activities
A lot of them are based personally. Some are based clients stuff like that and down here I have targets
So these are definitive targets and they range from finance YouTube
Podcasts my personal savings and how much tax I've paid backs
so it's almost like statistics then I need to aim for and my reasoning behind keeping this really to two months is
Due to the fact that I used to do six months and then like every two months or three months. I've really had to completely
Replan everything because I had either
Under delivered on my targets or over delivered
So I keep this two to three months mainly because I like to keep fresh and obviously
I don't know where I'm gonna be in three months. So that's really why the reason I'm sort of slimmed it down
Now going back to this. You're probably wondering
Oh, you're probably wondering what is priorities area?
Now priorities is being recently a project that I've been working on
I used to do this quite heavily on a Thursday evening or Friday morning
I'd get out a a four bit of paper and I'd plan in my weeks priorities and Monday, Tuesday, Wednesday Thursday
Friday and then I put in there maybe three or four most important things and I need to focus on now
I'm sort of plotting out in here not it's like a fixed thing
But so for example, it's almost like they get deleted in a week. So for example these ones
Will just get deleted and then when I come to do my next feature
I'll be there jumping in there and sort of fixing it. So that's the main reasoning
I'm doing like and using priorities inside of this is mainly to plot out week priorities
So it's not really a hideously used section excused once a week and it's more for a holistic overview of the week ahead
If that makes sense, so you can see here that I now have obviously a slightly diverted homepage
I've got a lot more pages and as you can see I've got an image
So let me explain so we've put a now listening section
With below it the audio book that I'm listening to at the moment now. I'm actually not reading this one
I've actually stopped reading this one because I got half his room was like okay, I get the idea and
I think I've read a lot of the pieces in articles
So obviously need to change that one, but it's a simple image that I've put there with a subtitle
um and the reason why I wanted to put my
Audiobook there now is because it gives me a bit of clarity like in my day. I'm like, I
Open up notion in the morning or I open up to look at the Inbox
For some articles and I'm like when I'm arrived there. I'm like, okay. I am reading that book
I need to make sure I read 15 minutes of it today or listen to 15 minutes, which is practically cheating on it
So you can understand my sort of
Process through there just almost like a pinned image to some extent. No on this right hand side
I've gone to personal which is my reading so let me just take you into reading again
I had this actually a couple of months before
I Anand David Pierce actually did the feature. So this is all the books. I'm reading at the moment and some of the recommendations
I'm getting in and a lot of these are ones that people have recommended to me
So I'm slowly adding to that and that's just a simple board
With a couple of labels that have the author's names on them too, which just makes it stand out
I've also got an area for mortgage. So that's just like an outline of all of our sort of
Upcoming mortgage savings and things like there. We don't share that necessarily with each other min
Me and my wife Becca and the same with the car. We also have savings too, but this is more for me
Just to plot out or one month savings are and the goals to the two month savings
So it's it's like a nice area for me and I see it really is just two simple
Blocks and inside of here. I've actually got
Two more pages a checklist on how I can save money across my week. So for example reducing coffee shop trips
You know going to less places where taxis are needed
Buying brand items in the shop or I don't know doing small things to save money, and I also have a tab
Or coffee shops, which I've only recently started up and my main reason behind it is to tally
And I'm gonna be kicking off again how much I spend in that coffee shop for the day
just to guilt myself into making sure that I don't necessarily visit that much and sort of reduce spending because
Like that's just something small that I noticed in my routine now
to the sort of exciting part
I've talked I did a separate video on how I manage clients inside of notions or include that one in the cards now
So you guys can go and enjoy that one but below I have that one
I have YouTube now YouTube is a really simple area
It doesn't really have a hideous amount in it's got my medium schedule thumbnails for Deanna who we work with
kool abs
discounts and any links to pages so it's not really got anything like
tangible in there and the same with the podcast
I have the schedule that we used although me and Alice now have a schedule inside of here, which I can show you
of all of the people that
We've done podcast with this is actually something Alice design from scratch. So all kudos to her on this
This is just me being linked to it. She's very well coordination. She previously did this an air table
Although I shouldn't mention that because she probably doesn't want Carlton air
So here we go
the title and the guest and in the actual season
and we also have a status on that one too and a release date as well as a link and the
Details, so that's how we do the sort of podcast. I have an interview layout here too. So you can actually see all of that
And what we actually ask the guests so it's again
It's really just a sort of static place and the same with Skillshare
I have another other area now and I'm just need to move. Oh, I don't need to do that control-z
I have we have another area. So another area is really for a lot of stuff
So it's literally range from like mock-ups and I need for YouTube
To the Facebook group to branding to the book writing
to check lists to
marriage name change checklists
Literally everything and then we finalize with website and answer
I was trying to move that one up which is very similar to the YouTube pages
So these are just pages within pages and they would only make sense to me
But they helped me keep organized inside of some of the activities. I'm doing now. We use our the command P
I don't know what it is for your device
But it will be a lot I use a command P to search a lot of the items to be able to find stuff
So for example if I'm like, okay, I need to search for
ID not pretty sure like our upcoming articles like how to spice up your remote working routine. I can find it really really quickly now
Here's the sort of non-magical section. I have a pin note sections now, which I should really probably include up here
But you can see I've got travel which is an upcoming travel trip
And the reason why I did that is because I want to be able to find
Barcelona very fast and I can see all of the details here of
The PDFs and everything and I've actually shared that one my family, too
So hopefully that Travel section grows as I get to travel. I also have a boxing
Outline so I have my goal and my months goals
So what I really need to be aiming for per month and also a mini calendar of the log of what I've done so far
so actually yesterday I need to add that I did a little bit of boxing and
Also, I did a run on Monday so that's a small little log but it just helps me to keep
Sort of outline. You've got some notes down here too for my diet
And what I should generally be eating
And also a checklists and assessments and old records and stuff like that
So it's almost like a backlog to not too many details in there. Just more like
projects and activities
So you can see here. This is my notion experience
It has been going very well
I have and I feel a credit to notion because they have helped me to organize a lot of stuff and it's almost
almost replaced
Most of my Evernote usage at least not much of my trailer usage because I'm still using Trello as a video calendar
I'm not sure. I know why because it's
It's hard to explain like I like the visual explanation of Trello
I like the fix States and I can invite community members into it to be a bit more interactive
And I use it for a lot of client work. So Trello is not going anywhere right now
just a note on the iOS version the iOS version are I find to be very easy to use is very similar to the
Diversion I thought and I have two problems with it. A lot of people will be saying the apps are actually slow
I'm on the Mac version the majority of the time or the web version so I won't get that much experience from it
But as you can see the youngest version is slightly slower and this might be down to two reasons because they are
Obviously porting the experience to iOS it's not necessarily a native app again. I'm not the web developer
And number two it's because I have an iPhone 6 plus which is like free of three years out of date
So it might just be slow because of the processor there so
Two reasons there. But anyway guys, hopefully this gave you a nice outline of how you can use notion
And how maybe that sort of can go about and let me know in the comments
How would your user notion be great to hear obviously, we'll be doing some setup videos soon so you can share that
As you can imagine I've got a course on Skillshare, which guides you through notion it
So if you're a first time in like francesco, I actually enjoy the way you set it up
How do I get there? You'll find that guide but there and it will take you pretty much to that point or
Even the previous version that I had but close enough that you can be able to add all the details
Anyway, guys, I really appreciate you stopping by here today
if you have a spare moment, feel free to hit the subscription button, if you enjoyed this video hit like button and
Comment below because I'd be great to hear all of your lovely stuff. Anyway guys. Thanks so much for stopping by today
make sure to have a great week keep productive and also utilize very
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