Project managers are responsible for so much,
it can be extremely overwhelming.
But I have you covered because in this video,
I'm going to share the key project manager's
responsibilities that you need to be aware of
so that you can be a successful project manager.
Before we start, I have some good news for you,
I have something for you at the end of this video
and I'm going to share with you how you can get your hands
on some six basic tips that you're going to need
on top of these project manager's responsibilities.
So stay tuned for that and I'll share with you
how you can get your hands on that at the end.
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So on that note, let's go
to those project manager responsibilities.
Planning, this is, oh my goodness,
it's the baseline for everything.
It's your project plan, you have to make sure
that you have everything you need to be successful.
But not only for yourself, for your team.
So a project manager's huge responsibility is to ensure
that they have the plan from the action task perspective,
timeline perspective, budget perspective.
And to ensure that your team has everything
that they need at their fingertips.
Because it's through the plan and the reiterations
of the plan as it kind of develops
and gets fine tuned as time progresses
that a project manager has really focused their attention on
to really you and the team to ensure
that you're going to deliver exactly what it is you promised
that you laid out in your scope.
Establish the vision, what?
Yes, the vision is so important as a responsibility.
It is your background information, it's the justification,
it's the why you're doing what you're doing.
I promise you, as a project manager,
you have to motivate your individuals on your team.
And a good way to do that is to give them the vision behind
the project so everyone understands the why.
That's just going to ensure
a really successfully run project.
And it connects the dots so people understand
and know why they're doing what they're doing.
Communication, oh, another big responsibility
'cause it's not just communicating within your project team,
it's communicating with all stakeholders.
So you have to communicate on project status updates,
reporting, you have to communicate with your team.
It's really anything that's going on with the project.
You want to make sure your steering committee
is communicated to, your sponsor's communicated with.
It's really everything that you are doing
and the progress of that becomes really important
from a communications standpoint
and a big responsibility of a project manager.
Monitoring the project, okay, as a responsibility
of a project manager not only do you have
to build the plan and communicate,
you have to monitor the project.
So monitoring is a couple of things.
It's not just monitoring of the action plan itself
and if tasks are completed or not.
It's monitoring of the schedule.
Do you have any dependencies that maybe are not coming
to fruition, any risks are popping up.
It's all of that monitoring, looking at it holistically
to ensure that you have everything covered
to the best of your ability.
It's not going to be perfect, it never is, just so you know.
But enough where you're minimizing the risk.
So that monitoring of the plan and doing it
through specific techniques like your action plan,
like a risk mitigation plan, that's all going to help
you really ensure your success.
Managing documents and reports.
All right, we already know that there's
a lot of things you have to manage, but guess what?
All of those things that you have to manage
all actually come down to the paperwork that they're on.
So there's documentation that you have to manage.
So yes, it's not only looking at the plan
and deciphering it and strategizing around it.
And, you know, ensuring that
you can tactically execute on it.
You now have to keep all those documents up-to-date.
A really successfully run project is when something pops up
you have the ability very quickly to go to a folder,
a file, a document with all the latest information.
So as much as it is about executing and doing
all those other planning stuff and risk mitigation,
it's also ensuring all of the documentation you have
on your project are up-to-date.
It is worth the energy and effort,
particularly when things come to fruition
and you can in a matter, in seconds pull something up.
So it's not just your documentation,
but also your file management as well.
Just keep it clean and keep it updated.
Presenting, yes, the project manager
is the voice of the project, representing the project team.
And, for the majority of projects,
you usually have senior executives,
other individuals and stakeholders
that you have to present to.
Could be presenting status updates.
Could be a big milestone that you've just completed
in a project, but the fact is you are
the voice of the project, representing your team
and you're going to have to present.
So really fine tuning your presentation skills,
getting really good documentation
that's going to help you as well for presenting,
so you can always present the latest stuff
is a big responsibility of a project manager.
Team building, you know, projects don't happen on their own.
They're not just about tasks, it's about the people behind
those that are actually doing the execution of those tasks.
So you want to make sure that your team is connected,
they're inspired and that they feel
that they really are becoming a synergistic unit as a team.
So there's some team building and I'm not saying
you gotta do like traditional team building stuff
'cause some people don't like that.
Even as simply just getting together,
sharing learnings, having lunch,
just really connecting as a group of individuals
can be a great team building activity in itself.
But team building and ensuring that your team is tight
is going to help move you through stages of projects
in a very effective and efficient way.
Project maintenance, all right now
that your project is over, you have to maintain it.
And what I mean by that, well you have to do
your after action review, you want to file
all your documents away so that
you can have it for the next learnings.
You also want to connect with the customer
who's receiving the deliverable
that you just finished on your project.
Is everything good on that end?
Do you have to have a smaller team to maybe help out with
a few minor things that are going to be...
are going to have to be looked at because it's now in
fruition and it's now being used live, whatever it is,
and maybe some things are going to pop up to the surface.
That maintenance is critical.
Your project does not stop at go live.
It actually stops a few weeks or months after go live
because you have to monitor what's going on,
that whole maintenance aspect.
So ensure that you close the loop.
Your date is not go live, the date to your closure
of the project is when the maintenance is all complete.
All right, now that you have
all those amazing project responsibilities
as a project manager, I guess,
project manager responsibilities six basics,
you still need to know, I highly recommend you get this.
The link is underneath this video.
It's free for you, my gift to you.
I want to give you what you need
and give you all the information
so you can be successful with projects.
Projects are awesome to run when you are very clear
with what you have to do.
So, on that note, go run a project
and I hope that you learn all those responsibilities
that I just shared with you right now
and you implement them, hey, if you do comment below.
Until the next video, see you later.