This is Taylor with how to add comments in Word including a killer shortcut I
recommend using or setting up if you frequently need to add comments to Word
documents.
On top of that at the end I'll show you a clever view you might not be aware of
where you can quickly review all of the comments you or someone else has added
to your Word document.
So here in Microsoft word I have a document that's all properly set up with the
correct header one,
two and three styles to create this automatic table of contents,
which you can check out my other video if you want learn how to do that.
So we want to add comments to Word,
but what you don't want to do is simply type change company info here within the
document. Even if you right click and change the font color,
this is extremely hard to review and will likely end up in your final document.
So instead what you want to do to add a comment properly using the comment
command,
select the text or picture or whatever it is that you want to add a comment to
and there's a few ways to do this. First off,
you can come to the review tab and simply select new comment and you'll see a
new comment box pops open.
I'll just type change company info.
I'll just control C to copy that as we add more comments.
You can also select your content,
right click and you have a new comment command right there.
So this is fairly faster than going back and forth because you can just right
click and select new comment. You also,
if you select something up here in the upper right hand corner,
you have a comments command in Word,
I'm using the latest version of Microsoft Word,
which is the Microsoft 365 subscription,
which you can check out links in the description box
if you want to check it out. I'll control V to paste,
I'll control V to paste that one.
But if you frequently need to add comments to Word documents like this,
what I recommend doing is putting this new comment command from the Review tab
in the first position of your QAT,
which turns it into a killer keyboard shortcut.
So let me just walk you through how to set this up.
It takes just a couple of seconds,
come to the review tab you want to right click,
new comment and select add to quick access toolbar. Now right off the bat,
if you don't go any further than this, as you now select things here in Word,
you can either click this with your mouse or you can select something hit and
let go of the alt key and you'll get a number on it.
That number will represent a keyboard shortcut. So in this case,
as of right now, it's Alt five will add a new comment.
If I click this alt five will add a new comment, which is already faster.
But the fastest thing to do is to put this actually in the first position of
your QAT. To do that, you simply come to the more commands dropdown,
come to more commands.
You want to come and find the insert comment command over here on the right.
Just click it all the way to the top and click okay.
And what that does is turn that into a alt one keyboard shortcut,
which you can, I'll go a little more slowly here. Hit and let go of the alt key.
You can see the one key there, which is super easy to hit with my left hand.
We'll just start to insert new comments,
alt one all over the place within my document.
So if you frequently needed to add or remove comments to your word documents,
I really recommend setting up this QAT with your new comment or delete comment
shortcuts. Now once you have a bunch of comments,
it's kind of painful to review them here on the right.
A quick and clever way to review all of your comments is simply to open up
review pane, review pane vertical.
And here you will see all of the comments within your document that you can just
click to without having to read all the text in between and you can just scroll
up and down. So that's a clever way to review your comments.
So that's how to add comments to Word and some clever tricks to speed you up,
which is what we're all about here. If you need to frequently do this,
if you found this video helpful,
please let me know with a quick thumbs up here on YouTube and don't forget to
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If you want to keep up to date on our latest tutorials,
that will help get you to happy hour.
If you have a question about anything I covered here,
let me know in the comments section below and I'll try to address that in my
next video. This is Taylor from Nuts and Bolts Speed Training,
and I'll see you at happy hour.
[inaudible].