Trello is a project management tool. But in engineering
discipline, most project managers still use Gantt charts.
In this video, I will show you how you can make a Gantt chart
from your Trello board using the Trello powerup called team
Gantt. This is not a Gantt chart tutorial, this is a tutorial of
team get power up. And we are starting after this short break.
Hello and welcome to my channel. If this is your first time,
please hit the subscribe
button and also the notification bell to get notified whenever I
post a new
video on this channel every Tuesday and Friday.
Trello is a project management tool and very useful tool where
you create boards and inside boards you create lists. And in
every list you put some cards. And those cards contain your
task which you have to complete for a project. Traditionally,
most project managers they use Gantt charts which are
horizontal bar chart showing the progress of the project on a
timeline. But Trello has many power ups. And these power ups
are available in many different fields. And one of those powerup
is called team Gantt. By using this power up, you can create
Gantt charts from your Trello boards and your cards will
automatically or manually can be synchronized to your team Gantt
Project. So, this is a five step process. And I will show you all
these five steps with an example of an engineering project
and no I will jump on my computer
and I will demonstrate this this is my Trello dashboard. And as
you can see that I have many Trello boards, every board
represents a project and for this video, I am going to use an
engineering project example in attorno board we have lists. So
this is my first list this is my second list and third list and I
have named these lists in our generic way. So that any non
engineering student will also be able to understand know the
scenario I am using for this project is that we are a crane
manufacturing company. And we have recently signed a contract
and a crane specifications have been agreed with the client. And
now we are in our planning phase. And we are trying to plan
this project how we are going to design February Kate and then
delivered this train. And these are some of the tasks which we
have to perform in order to complete this project. And we
have to make a Gantt chart for this project you
can manage this
project on Trello without having a Gantt chart, but sometimes it
is a requirement that you have to create a Gantt chart no
Trello has many power ups. And if you type trello.com backslash
power ups in your browser, you should be able to see this page
and on this page. As you can see that these are some of the
featured power ups and all these power ups add extra
functionality to the software theme again, this is the power
of
and with this power up we can have
these features included in our Trello boards. To add this power
up, we can click on this add power ups. This is one way to
add the power up the other ways, click on this show menu on the
right hand side. And on this menu we have this power ups
icon. And I have the ability to add three power ups because I
have this gold membership. And if you are using the free Trello
account, you can only add one power up at a time. So use can
still add this power up and practice with me if you want. So
I'm going to click on Add Power up. And then I will type here
again. And I will add this power up and then we have to click Add
once again. And now I can see here enabled one power up and
now I can close this window from here. So one step is missing in
this video. And that is when we will try to enable this plugin.
If you don't have any account, with TeamGantt you will be
prompt to add your details your email and your name. So just
enter your email and name and immediately without any
disturbance. And without leaving this area. You will get a free
account from Team Gantt. I want to show you another way to
access your team Gantt account so that you can later on if you
want to change your project you can do that because with your
free team Gantt account you will only get one free project so I
have an account with them but I have just deleted my previous
project and now I will show you how to create a team Gantt
Project you click on view in team Gantt and then settings. On
the left hand side you will see the synchronized With the
project, but if I click here, I currently don't have any
project. So to do that, I click on account settings again. And
these are my projects. On the left hand side. In me section, I
have my projects. And currently there is no project there is
zero tasks. So I click on my project, no project found. And
no, I click on create a new project, and I can give any
name.
And no, I use this blank project template. And I just click on
Create new project. So if you are new, you can watch this
tutorial video on their website. Otherwise, I would just like to
close this area, and no inside this, I can close this as well.
And now if I click View in team Gantt, I can see this project
crane project. And to see your Gantt chart, you just have to
click on view in team Gantt, the project has been selected. If
you see this tick, otherwise, you have to select the project.
Now this option is selectable. And you click on that and now it
is creating our Gantt chart. Now this Gantt chart is empty Gantt
chart is basically a horizontal chart bar. As you can see here,
it is trying to create this Gantt chart and it shows your
project plan on a timeline. And on that timeline, you can see
the shedule dates, you can see the deadlines you can add
milestones. And you can see some other useful information such as
dependency of one task on another task. So this is what we
are going to do. This is not a complete Gantt chart tutorial.
So I will quickly show you few important features are few basic
features which you can implement it using this team Gantt power.
And then you can practice or if you are a project manager, you
must already be familiar with what are some other things you
should be doing on your Gantt chart. So let us say create
Gantt chart for our tasks some of our tasks. So the first task
is calculation and design. So this is the first thing we have
to do for a crane is manufacturing, we have to design
the crane do some calculations, this gray is today's date, in
order to assign some time for this task to design engineer.
First, I have to click on this. And as soon as I click here, no,
I can put this anywhere I want. So let's say I put it here. So
this is the Gantt chart, the simplest one day task. But if I
want to increase the length of the chart, what I can do is I
hover over this. And then I can drag this for example, I want to
give a five days to my design engineer to design this screen.
So I just leave it there. So now this is five days. Now let's
assume that on 14th, I asked my design engineer how much work
you have done. And he says that he has done 20% of the work. And
I want to put that on my Gantt chart. To do that I just hover
over this blue area. And on the right hand side, I can see this
pensive added tasks, I click on that, it will show me this
dialog box, I will put 20% here, instead of zero, click outside,
it will show me this little bar going up. And then I can simply
close this dialog box, it will show a veal and then it will
update this to 20% as you can see 20% and the project is 20%.
Now let's see how we can add the dependencies. So for example,
this cutting of steel cannot be started until the design is
finished. Therefore, I click on this and I put it after the
design finished date, let's say two days after that design to
give a little bit of time. So I click it, put it here and then
again in the same manner I give these guys let's say three days
or four days to complete the cutting. Now I have to put the
dependency of this steel cutting on design. So to do that, I just
click on this dot after the design I click and drag it and
then attach with the other one no it means is that this task
cannot be started until this is finished. Similarly welding
structure I go there I put it somewhere here. So let's say a
little bit more time. And now again, I can add the dependency
here between these two. Now the next thing is for example, I
have done this in mistake. There is some mistake here and I want
to delete this from my Gantt chart. To do that, I need to go
out of this Gantt chart and into the wedding card on my Trello
board. And on this card, I have this team Gantt task, and I
click on remove. And then it will ask me to confirm and I say
removed. And no, this task is removed from my Gantt chart. And
what you what difference to see on the card is that all those
cards which were automatically synchronized with my Gantt
chart, they have this symbol 20%, and these three lines, so
these charts are synchronized, but know this wording task, it
has not been synchronized because I have removed this from
my Gantt chart. So if I want to synchronize this again, with my
Gantt chart, I need to click again. And no, this time I click
on Team Gantt on the right hand side. And as soon as I click on
that, it will ask me add card to existing project or add card to
a new project. So I am on the free plan, I only have one
project. So add card to existing project. And now it will show me
the name of the project. I click again on this. And no it will
add this card. And now I can close this and now I can see
that it has been added to the project because I can see this
zero percent to go back to my Gantt chart again, view and then
Gantt chart. And now this is my Gantt chart, which shows the
completion of this task to 20% and completion of the whole
project to 11%. And this is not very accurate because I have not
assigned times to some of the tasks. This is just an example.
When you will assign the time to all your tasks, then the true
picture will emerge here, but this is how you use this team
get power up to make Gantt chart of your Trello boards. So I hope
you like this video, if so please give it a thumbs up and
subscribe to my channel. Thanks for watching and see you next
time.