Sometimes just existing can be exhausting.
With all the overdue tasks,
unfinished projects, and never ending to do lists,
it feels like there's not enough time in the day,
but actually all you need
is just a better way to manage everything.
You just need a simple and adaptable Notion dashboard
that's enjoyable and easy to use
and can save you an extra 10 hours every week.
This video will be a walkthrough
of my updated Life OS Dashboard
with timestamps below
so you can skip around to a specific section.
As always,
the link will be in the description below
and with that out of the way, let's get started.
This Life OS
dashboard comes in five different
themes that works for both light and dark mode.
It has a section for quickly
creating new database entries.
You can track your daily habits and visualize
your progress throughout the month.
You're able to manage
projects and tasks
where each project can contain
multiple tasks with a progress bar,
updating the total progress
and your tasks being displayed
on the calendar at the bottom.
And then on the calendar, you're able to plan out
your day, week and month ahead
so you can stop prioritizing
your schedule and start scheduling your priorities.
Then on the left
you have a simple clock widget,
a button widget taking you to your most used websites
A quick note section that syncs with your phone.
And then lastly, a section
with all your different life areas
where you can manage
all your individual motion pages and templates.
You'll see this dashboard includes a CRM,
a finance tracker, a goal tracker, fitness planner,
meal planner,
a bullet journal,
notebook, bookshelf, and the quick Notes page
for your phone.
Before we dive into all of these templates,
let me first show you how to use and adapt
the Notion dashboard itself.
Let's start with the quick create section.
Using the new Notion buttons,
we can simply click on the first two buttons
to instantly create and open up a new project or task.
We can use the third button
to add a new daily journal entry,
which we'll get to later.
We got a buttons for quickly adding
new income and expenses
that will also open up the finance tracker itself.
And then lastly we got a button
that will reschedule
all of our overdue and uncompleted tasks to today.
Underneath the quick create section,
you have your habit tracker
where you can use the buttons to quickly
check off your daily habits,
which you'll see update here at the bottom
on our calendar
with their progress
being visualized on the graph.
To set up this line graph,
simply go to Notion2Charts and sign up,
link your Notion account
and select your habit tracker database.
Create a new line chort,
select your habit tracker database,
make the X axis the date property
and the Y axis the progress bar
Once your chart has been created,
you'll be able to change the settings
such as hiding the title, changing the color
and changing the chart grouping.
I'd recommend to group the database to the day
and also to sort the chart
according to the date property.
After making all the necessary changes,
copy the link in the top right,
paste it into Notion as an embed,
drag your chart over the placeholder,
resize it,
turn on dark mode
and then just delete the placeholder.
Now as you complete your habits,
your chart will update
and show your progress throughout the month.
If we scroll down to the actual habit
tracker on the calendar,
you'll see we can also just check off the habits
with these checkboxes,
see the progress bar
and open up the database entry
to access the bullet journal.
This quick one minute bullet
journal has a morning and evening section
which you can fill out to set your daily
intention,
goals, accomplishments, and practice gratitude.
I've also included the original Habit trackers
that was a part of this dashboard before I updated it,
which you can find inside the library area
in case you prefer using that habit tracker.
All you need to do
is just drag that page onto your dashboard
and turn it into a callout box.
It's super simple,
you have your different routines
with habits inside and a checkbox
for each day, as well as a progress bar
that you can update to track
the progress of your completed habits
throughout the year.
And to quickly select the checkboxes
just go into the second view, deselect the checkbox,
drag the circle
at the bottom of the cell to duplicate the value
or just click copy,
and while holding in shift,
highlight all of the checkboxes and click paste.
Moving on, we have the project
and task management system.
When you create the new project,
you can select one of the template buttons
to load an icon.
And if you want to create your own,
then simply click on new template.
For the project we have a progress bar
and a date property for setting deadlines,
which will show up on the calendar at the bottom.
Now, if we create a new task,
we can use the template button to add an icon
and we can link the task to our project,
which will give our project
a progress bar
that will update as we complete the project's tasks.
As you can see, the date
property is already filled out
because we created a new task under the Today View
and on the calendar
you'll see it show up on the today.
You can also quickly
create new tasks by just double
clicking on a specific day.
On the tasks database
we also have a view for our tasks
after today,
our tasks grouped by their project,
and all our completed tasks.
And just a quick tip.
If you have recurring tasks
for specific projects,
like for example a new YouTube video,
you can edit the project's template button and add
a *button* inside
with all the tasks
you need to complete for that project.
Here you want to select the dynamic “This page” option
for the relation property
to automatic related task to that project.
So each time you create the new YouTube video,
you can just click on the button
and it will load
all of your default tasks
that you need to complete for that video.
Let's now cover the left hand side of the dashboard,
starting with the widgets.
Both this clock and button
widget can be created through indify.co
Simply sign up to indify.co
and create a new clock widget.
Turn on dark mode, change your time zone,
play around with the different settings
and then when you're done,
just copy the link at the bottom
go back to your dashboard,
click on the placeholder widget’s menu,
click on replace and then just paste in your link.
And for the button widget, it's
pretty much the same process, just different settings.
The first thing you want to do
is obviously turn on dark mode
and then for your button
you want to add a name,
the link for your button and an icon.
Now, you used to be able to use companies
as the button icons
like the ones on the dashboard,
but for some reason they removed that option
so you'll just need to make use of the normal emojis
until Notion hopefully adds
an external linking option
to the native Notion buttons.
To get an outline around your button,
simply click on your theme color,
go to advanced colors
and if you're using dark mode,
then make the background color #191919
which is the hex code for Notion’s dark mode
and then make the text white.
And if you're using light mode,
then obviously just switch these around.
And once you're happy with how the button looks,
you can click on the button menu
and click copy to duplicate another one.
After adding all of your buttons,
you want to scroll down and make the corners round,
and once everything is done,
you want to copy your button link and again,
just replace the placeholder widget with a new link.
Next up, we have the quick Notes section,
which is pretty self-explanatory,
it's a section where we can quickly add notes.
However, this quick note section is a synced block
and is sync to the phone notes page,
which can be found under library.
On your phone you want to add a Notion widget to this page
so that when you're on the go
you can quickly pull up this page,
click the button to add a new note,
and then later, when you're at your computer again,
you can organize this note into task, project,
or whatever you want.
I've also added a button for quickly
logging an expense while you're out and about.
Now let's move on to the area section.
If you want to add a new area,
then just click add group at the bottom
or just go into the back end toggle
at the bottom of the dashboard
and make changes inside the area groups database.
Inside each of these areas,
we have a couple of templates
so let's start at the top with the CRM
and then go through them one by one.
The first template is a simple CRM
where you can manage your clients
and their projects and meetings.
You have a pipeline
where you can change the status of your client
and add useful information inside.
You have a meetings database
where you can manage your meetings
and add the link to a meeting,
link it to a client, add notes underneath,
and add a reminder
to get a notification on your phone.
Then you have your clients projects
where each project is linked to a client
and can have multiple tasks inside
updating the project's progress
bar as you complete them.
And then on the right
you have your calendar with a view for your tasks,
a view for your projects
as well as a view for your meetings.
Next up we have the finance tracker.
I already have a full video about this finance tracker
that will be more in depth
than the quick walkthrough
I'll be doing in this video,
so be sure to check that out.
At the top
you have an overview section
showing the total income expenses and profit
with a line chart showing your monthly profit
throughout the year.
Then we have the finance tracker.
Before you can start using it
you first need to go into the template
buttons and connect
the overview relation property
with your summary database entry
so it can update automatically.
When that's done, you can go ahead
and use the finance tracker
where you can quickly add
new income or expenses under the today views.
You can add in the amount
the income or expense source
as well as link it to a bank account.
You also have two views
showing the total income and expenses for each month,
as well as a view
with both the income and expenses
showing the total profit for each month.
Underneath we have our bank accounts
which will automatically update the bank balance as you add
new income and expenses.
And if you click inside,
you can set the starting amount,
which is the amount that you currently have
in that bank account.
And at the very bottom of the dashboard,
you have your different
income and expense sources
showing the total amount for each.
Then we have our subscription tracker.
You can create a new subscription, give it an icon,
add the bank account, add the amount and billing type
which will update the monthly
and yearly formulas at the bottom,
you can select the type of subscription,
and then lastly also the renewal date.
Then on the right,
you have your subscription calendar.
We can see when your subscriptions are due,
and once the subscription is paid,
you just want to move the renewal date,
ahead with one month
and manually add it as an expense
to your finance tracker.
And then lastly
this calendar also has a view showing
all of your income and expenses.
Moving on to the personal area,
our first page is the objectives
and key results goal tracker.
At the top
you have your four pillars of goal setting
where you can add in a yearly goal for each,
and then on the left you have your vision board
where you can include images of what you're working towards.
Then underneath
you have your different objectives for each quarter.
Each objective is tied to one of the four pillars
and each objective is able
to have multiple key results.
These key results have a progress bar
that will update according to the current
and goal number properties,
and both of these views will also show
the total percentage completed for each of them.
Next up is the fitness planner.
At the top,
you have your workout plans
where you can click the dropdown next to new
and duplicate the default workout template
to create the new weekly workout.
Inside of this template,
you'll see you have four groups
for the first four days of the week
which you can rename
if you want,
and also add more by just clicking
add group at the bottom.
Inside the groups you can build out your workout
where you can add in the order number
and select one of your exercises,
which will also display the total sets
and reps for each exercise.
After you've created your workout,
you can now use that template button
to load all of our exercises
as well as log the weights lifted for each of them.
You can also give your workout plan a date
which will make it show up on your calendar,
allowing you to plan out your workouts in advance.
If we scroll down to the bottom,
you'll see an exercise and muscle group page.
Inside of exercises
you can add in all of your different exercises
that you'll be using throughout your workouts
and group them according to their muscle group.
These are the exercises that you select
from when you're building out your workout plan.
This fitness planner also has an area
where you can include your Spotify workout playlist,
and it also contains a progress tracker.
For the progress tracker you can add in a day,
the date, and upload a progress picture.
This first view is for tracking your weight.
On the right you have a progress bar
that will update based on your starting weight,
target weight and current weight.
And this will work for both weight
gain as well as weight loss
and also both for kilograms and pounds.
You basically just add in your weight goal,
your starting weight
and then each week you just add a new database entry
and add in your current weight
to update the progress bar.
The second view is where you can add
in all of your individual body measurements
like your height,
body fat, muscle mass
and measurements for each muscle group.
Then you have a gallery view showing your progress
pics and weight progress bar.
And lastly,
a calendar view showing your weight progress.
The next template is a meal planner.
Here you have a shopping list page
that you can add as a widget on your phone
for when you need to add items to your shopping list
and see what you need to buy when you're at the store.
Then you have the recipes database
where you can group them
according to their meal type
and inside you can include the recipe itself
as well as the amount of
calories, protein, carbs, and fats.
Then underneath
you have an of track and macros
where you can add a new day,
select the meals you had for that day
and then you'll see all of your macros
automatically pulled from that recipe.
You'll also see a progress bar
for the calories and proteins,
so you can set the daily target for both by just
editing the property and changing the number.
The macro tracker also has a calendar view
as well as a view grouped
according to the month showing the averages of each.
Then at the bottom
you have an ingredients database
where you can manage all of your ingredients
and link them to your recipes,
which will show up as their own section
inside of the recipe
so you can quickly see if you have that
necessary ingredient available or not.
And then the last page in the personal section
is just a bullet journal and habit tracker,
which is the same as the one on the dashboard.
Moving on to our last two pages, we have the Notebook,
which is just for organizing notes
where each notebook can contain multiple notes
where you can include
pretty much anything you want inside.
Super straightforward but really useful.
And then lastly we have the bookshelf
where you can organize the books that
you’re currently reading or still want to read.
You can add in your current page number
and the title pages to update progress bar.
You can add in the book summary
inside of the page itself,
and you can also link the book
to a specific genre and author.
And there you go.
Now you know how to use Notion
to manage your life with style.
Feel free to grab this Life OS dashboard
through the first link in the description,
thanks for watching and I'll see you in the next one.