hi I'm Aimee from Razor Accounting the sharp solution for your finances in this
video I'm going to show you how to pay your bills so you've already entered an
Accounts Payable so if you haven't entered your bills yet
go ahead and stop this video and watch my video called how to record your bills
in accounts payable I'm starting from the home screen and I'm working in
QuickBooks 2018 the US version if you're working in the Canadian version it's
gonna be very similar so this video will still work for you you'll notice that
there is a tab here on the home screen that says pay bills so you can either
click on that or if you're working in an older version or you want to use this
top menu you can just go over to where it says vendors click on that and select
pay bills when the new window opens up you're going to see all of the bills
that you've entered into accounts payable so I have two here I'm just
going to enlarge the window so it's easier to see
so you'll notice that you have the due date and that depends on what payment
terms that you've entered the vendor name the reference number which would be
your invoice number and the amount due
so you do have the option of either paying the full amount or you can choose
to make a partial payment so I'm just gonna show both so I'm gonna pay this
Sparkle's invoice here so I'm just gonna check the box next to sparkles because
I'm going to pay that bill and then go down to the bottom and it says here
payment date so this is the date that the payment is going to be issued from
you so if you're issuing a check this should match the date on the check so
make sure that you pick the appropriate date for the payment and then select the
method of payment so you can use a check if you like
or you can use a credit card here I'm not going to use that so I'm going to go
back to check you may have the option as well to use direct payment and then with
tax you can either print a check directly from QuickBooks or you can
assign a check number so I'm going to choose the option to assign a check
number and this would be done if your handwriting your tax the next thing you
want to do is select the bank account that the cheque is going to be issued
from so I have two different bank accounts I have Bank of America and
Browns credit union I'm going to select Bank of America to issue the check and
it's going to ask you if you want to select the bank account as a default I'm
just going to x over there cuz I don't want to do that right now so once you've
done that click on the box in the right corner of this screen that says pay
selected bills it's only going to pay the ones that you have checked the
little box next to the vendor name so click on
pay selected bills a new window is going to open up and it wants you to confirm
the check number so whatever your check number says you want to put the same
check number in the box this is going to help you for your bank reconciliations
to make sure that you're checking off the right checks once you've added in
the correct check number go ahead and click on OK
and then it's completed and I'm gonna pay another bill so I'm gonna click this
box this is pay more bills so I have still add the subcontractor I'm gonna
check the box next to the vendor name because I'm gonna pay the bill but I'm
not gonna pay all of it I'm gonna make a partial payment so the amount due here
says $500 I'm going to pay half of it so I'm gonna put in said I'm paying $250
again select the date for your payment check and make sure you rate the exact
same date on your check I'm going to assign a check number this is for a
handwritten check and again check that you're using their correct bank account
and I'm going to click on pay selected bills again add in the check number
and then click on okay and now I am done so I'm gonna click done instead of pay
more bills now I can go into accounts payable again and check the balance of
add the subcontractor I'm just gonna go into my vendor center here that's one
way of checking so once you open up the vendor Center you can see that the first
invoice paid to sparkles is now at a zero balance and add the subcontractor
still has two hundred and fifty dollars owing another way of looking at the
balances and accounts payable of course is to go into your reports open up the
report Center which is the first item on the list here and then select vendors
and payables for any accounts payable reports and I'm going to look at the
accounts payable aging summary
so at the subcontractor here still says that there is $500 owing as of July 13th
so I can open this up and the reason is because the check was issued for a
future date so if we move this forward and click on the tab to just enter that
date you'll notice that the amount owing has now changed to two hundred and fifty
dollars because we issued a check for two hundred and fifty dollars so that's
the remaining balance so that is it for entering your bail payments to
QuickBooks using a handwritten checks if you do have any questions about accounts
payable please leave me a comment and I'll be sure to answer it as soon as I
can thank you for watching and if you did like this video please like it and
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