Hello everyone and welcome back to another video it is Francesco here. So guys, welcome to the Keep Productive YouTube channel
We are doing a full tutorial of Hive today. Hive is touted as the home for busy teams
It's a project manager and we're going to be uncovering some of the features functions and whether you could use it in your daily routine
We also have a exclusive discount which we're going to apply near the end of the video
so do stay tuned for that one and you can use the
Timestamps below to find out all of the different areas and features that you want you can skip ahead to those
But it's going to be a full outline of the application now
I just want to thank the sponsors which is hive hive did a full sponsorship here on the channel, which is great
It's awesome to have them support the channel
It helps us grow helps to build the technology and also
Obviously review as many applications as possible for you guys to go and dive into so let's get started
Hive is a project manager. This is the application and this is the Mac version
They have a web version iOS version Android version and a PC version
So it's quite comfortably available on desktop and mobile which makes that really accessible now
What I'm also going to do is include a few resources that I've found very helpful. So for example, scotf regions video on
Simplot if 'ti all about how he compares it to asana and they do have a
comparison to Basecamp asana Trello and a couple of other resources
They don't good in description below, too
So as you can see, this is the what you land on when you have your hive account
I've got one working here and I've made a few mock-ups of the experience. So let's start with this left-hand panel
Now the goal is to combine chat functionality
so trap in team and also
Direct chat to between people as well as the project management side of stuff so that you've almost connected the two experiences
Now the sort of core experience that a lot of people love when they get started with
Hive is actually the views the actual layouts that you can use for a new project
So what I'm going to do here is I'm going to create a new project to demonstrate this so
Creating a new project is really easy. So for let's say I wanted to run Facebook ads as that project
You can obviously add a project color over here. Let's choose blue for Facebook a little bit of a turquoise blue
Let's add a date to the project
Let's say we want to really get the ads out by October the 6th, and that's a Sunday
I know and you can have here labels, too. I'm gonna put it as client work as a label there
You can add a description. So we're gonna put here. For example, I run Facebook Ads
for a full client a
For two weeks and you can add any attachments uploading from some of the popular services there
We'll talk about that near the end when we spoke speak about integrations. You can have a parent project, too
So if there's an existing project and it comes under a smaller project inside that bigger project then you can do that, too
And you can also break it into phases which helps you to structure the Gantt layout
So for example, let's say I want to research these ads before
and then put together the copy and
creative and
Then launch the launch ads there. So that's the three phases
You can obviously move the round delete them and even add more phrases to them. So let's go to the next area
You've also got the option to share with just you
So if you want to be able to use this as a personal project you can you can use it with several people
which I'm going to do in this case and you can edit the permissions of this and
You can have this one as an all members access. You can create a group conversation on the project as well
So this should appear in this left-hand panel making it a great way to start the conversation about it now
you've got a host of different views and this is what tyv is very much known for you can choose a range of views from
Status view so being able to track the status of each action
the team view so seeing it who's dedicated to each team member who's been assigned the work a
calendar view to showcase the dates a label view
Good for labels when you add them all to the tasks and a Gantt view
I'm going to choose the cam view in this case because it's a good way to visualize it
You can also view it in table as well. Very helpful
So you can group by either project labor or phase but I'm actually gonna group at my phase for now
which we actually created there and I'm gonna say no to showing weekends because obviously that's
Not necessarily important to the timeline, but that's totally optional
So one thing you saw there is a group who's created in his left hand panel
So if I wanted to I could communicate with the team in this group
I can attach relevant staff as well as send messages links and all the good stuff that you normally do and
Also, you can add mention people as well
Different users so you could say can you check this?
And
There we go
You can obviously add that person to the group and do all the regular stuff that you do and emojis and things like that
so if I wanted to remove this left-hand panel Wallis
I'm doing the work and planning you can see here that I've got different phases and actions below them
so obviously this phase will hopefully
Be something that you can get started with. So here we go. You can start adding a few Research Projects. So let's say
explore the target market
Before we do this and let's say one more item of read explore research copy pieces
copy from competitors
and
As you can see these tasks have been created now if I wanted to I could drag them up and down
but if I wanted to
Simply just place them out on the area I could do so and you can see here that that task has been
created I can do the same with this one if that's obviously a
Dependency to there you can see that research spans between the 18th of September to the 26th
And you can start doing this to the bottom. So I'm going to add a few more here
Okay, so here we go valid a few tasks and as you can see they've been broken down into phases
You've got the research phase the copy and crater phase and the launch phase as well as a lovely timeline view here now
for example
If I want to see this in a different sort of view
I can click weekly view and see that in a bit more detail and that's quite helpful
you can obviously group it by a project if you wanted to so you can actually see a sort of outline of
The different projects that you've got going there and obviously that will set it up there
You can also use labels too, but obviously don't have any labels attached to it
But phases makes a great deal of sense right now from here
You can also see the detail of the project who's being invited also the project description any attachments
You can also copy a project and use it as a template essentially use custom fields
Delete project get link for project and lots more there now over here
You can use filters as well to obviously filter per assigned. There's nothing assigned just yet
You can filter by labels and status too
So the good thing is you can use the change layout function as well if you wanted to any given point
move this to a different view
So for example, if I wanted to move this to the calendar view you can see that from here
I can see all of the activities as well as click into the items as well as
Being able to see all of the information there now
Let's just go back to that Gantt view on what you can do in Gantt view is also use the assigning function
So for example if I was like okay start assigning things to people
I'm gonna invite a team member here you can obviously add
External or internal team members. I'm gonna add you can either add for groups or those
invited to all of the different activities
so some of the final things you can also change the due date here as well as
Export this if you wish to and actually hide the assigns on the export as a PDF PNG
Or MS Project now, of course, this is a great view for being able to activate snuff
But you can use any of the other views the Kanban view is obviously something that you can get started
But this is what it looks like as a team view
So if I was like I just wanted to get them assigned
To different people then I could do so and if I headed back to the Gantt chart view
Every thing would be assigned to the relevant people. So here's another worked example
What did this one just for example Skillshare course and you can see here that you can visualize
Everything out in the open which is quite a nice view is one of my favorite views I'd say you can see a yearly view
If you wanted to if it was a much longer project, but obviously that's one of the exciting things
ok, so if it got to that point where you wanted to use a templates function we have to do is go up to the
Team area and click your workspace head over to templates and actually create an action template
This is very useful if you're recreating a process
so for example
Let's say I wanted to reuse the the blogging side of stuff and use some
regular processes are used for blogging
so for example write blog post proofread push the website sanity check you can use all of the
obviously create your own template and then be able to add the
dependencies as well as the due date - which is very helpful because you can apply it to a
new project inside of this and then once you've added this obviously what will happen is it will
Become relevant to the due date that it happened
So for example, let's say you posted this one in your actual workplace
You can obviously get it three days after the existing day
You can add description and in these steps and in the attachments and also assign it to certain people in the group, too
So if you want to add a new process then you can do so and you can add as many action templates as you like
So you're probably wondering how can I view all of the task?
Information add more context to a task and really get going with it
All you have to do is click into a project and of course you can see the task view
You can see what projects it's attached to the actual stage of the project
So in this case, it's the face
You can add description you can add subtasks as well as change the due date and information around it
You can add the status as a task which helps you to view it in status view
So if I click in progress and you can apply a new template to it
So for example if I was like, okay, I want to apply a action template to it
I as you can see it all pops up here as a sort of template view and obviously saves you a lot of time
Now here you can add labels you now detachments from the relevant services Google Drive Dropbox box
Onedrive a link to share drive as well as any files and information you want you can market this private to be
Viewed as yourself and you can add a priority level to it, too
Now one of the experiences that you can use is very simple too similar to Survey Monkey you can use forms
You can create a new form to be able to share with other people
So this becomes a bit of a workspace application too and it's a very useful function
Works in a very similar way to Google Forms, but you can create and share out new forms there. This is great for collecting information
internally and externally
You've also got their resource management center, which has only been recently added but for example if you wanted to start applying different
Resource assignments to them say for example and to be able to allocate them certain times during the day or a total amount of hours
To a project then you can do that. You can also add time off here
So for example if you want an add time off this person here
You can create that time off as well as extended if you want. So that's eight hours a day
for four days so you can visually see all of what your team resources are being spent on and you can use
That view in people and placeholders too now
If you want to view the project navigator
You can see any active or archived projects in the past and actually see all of their information at a glance
You create new projects here
But the real magic is being able to use
the my actions area because my actions allows you to see all of the our activities from now and
Future tasks coming up as well as the completed items you already have and you can add personal tasks here
So for example, you can obviously make these private
So for example, you can see here. It's marked as private, but this can be your personal item
And obviously you can move it up and down the list as well as add priority levels to it there
So as I was mentioning you can use file sharing. So file sharing is really accessible up here
So once you connect your account, obviously Google login so you can connect that there you can use box Dropbox or Microsoft
That's one note there to be able connect regular apps that you use
There is an analytics experience in this it does analyze your team productivity
All those is only available through the enter vice packet Enterprise package
But you can see a real unique view of your data and how you can be more productive
Based on your existing data and give you an outline of where you can improve
So this is something that they've recently brought in. So some of the standout functions of hive are that it is very flexible
You can use it with lots of different layouts and views. There are some really exciting functions in the task actions area as well
It's being able to create a range of things, you know
You've got the ability to create forms as well as create action templates see analytics and use some of the hive
Applications you can also import tasks and there are whole host of functions inside of settings
Which makes your account a little bit more accessible now, you're probably wondering when it comes to price
How much is this application?
It is $12 per user per month on a professional plan
Which gives you access to the majority of features it is there is a 14-day free trial on this one
There is no free edition. Although the team have given me
25% off discount using the keyword or
Coupon code keep productive and you can get 25% off your first 12 month on hive
So that's really exciting guys. If you'd want to check out that application you can do that below obviously
I'm really grateful for hive for sponsoring this week here at icky productive YouTube channel naturally
Hopefully they'll be back soon to do another sponsorship. Anyway guys a big. Thank you for stopping by today
Hopefully this gives you a nice outline of the application
Of course, there are loads more detailed functions inside this and we'll be doing more features on it in the next few months
Anyway guys big. Thank you for stopping by today
Make sure to have a great week keep productive and I'll see you guys very very soon Cheers