if you're looking for a to-do list app
that integrates seamlessly with gmail
and your google workspace look no
further than google tasks so in this
video i'm going to show you how to use
google tasks that's right this is your
complete google tasks tutorial
[Music]
hey friends i'm tasia custodian welcome
back to my youtube channel where i share
tech tips app reviews and a borderline
unhealthy amount of google tips and
today i want you to think of this as
your google tasks quick start guide
so first things first google tasks is
completely free and it integrates
seamlessly with any of your google
accounts
second you can use the google tasks
mobile app for ios or android or use
google tasks on the web and third tasks
is i would say a simplistic task manager
so you're not going to have all of the
bells and whistles of some of other task
management apps but with that said i
think there are a ton of strengths found
within google tasks so i actually want
to start with what google tasks look
like on the web and then later on i'll
move into what it looks like for your
mobile app
so there's no dedicated web app for
google tasks that you need to download
or anything like that it's actually
found in your suite of google apps so
you may be familiar with your side panel
on the right hand side of your gmail or
drive or calendar
well tasks is found in that right hand
panel so you can access google tasks
right from gmail or when you're working
in a google doc or when you're adding
things to your google calendar
so let's start with a gmail tab here and
all we have to do is head to the right
hand panel and click on the task icon
it's the little blue check mark in the
circle
now this will expand the panel on the
right and you're going to have a couple
of options here you can simply click on
add a task to get started
or just above that you'll notice you
have a drop down menu where it says my
task this is a default list and of
course you can add a task to that
or you can click on that and then create
a new list from here so since we're in
gmail let's say we want to create email
specific tasks
we can make a new list called email
tasks
and then just select done
now we can go ahead and click on add a
task and from here we'll add a title
and then we can add some details of the
task like maybe you have to follow up
with someone
and then you can also set a date and
time that you want to get a notification
for that task
and you also have the option of
repeating a task by clicking on the
arrows to the right of the date and time
it's really that easy
now once you've created tasks there are
a few things you can do to organize the
tasks further so i've populated a few
more tasks here in google tasks so you
can get a feel for what the panel is
going to look like when it's filled out
with more and let's actually hop over to
my google calendar tab so that you can
see i still have access on the right
hand side to the same task list and
tasks right from here too
because remember google tasks is linked
to your google account so you can access
it on the web from any of your google
account tabs so with these tasks created
you can simply click and drag to reorder
any of them
and the mouse is going to change to a
hand
and then when i click and hold on a task
i'm just dragging it and dropping it to
the order i want
or you can click on the three dot menu
icon to the right of the add a task
option
and click to sort the tasks by date if
you prefer
you can also rename the entire list from
here to or delete the entire list as
well
now within an actual task if you hover
over a task a three dot menu icon
appears for that specific task
depending on the task you're going to be
able to maybe add a subtask or you might
be able to indent it or you can add that
task to a new list if you want to create
a list after the task has already been
created
or you can delete the task from here too
and of course you can just check off any
completed tasks by clicking in the
circle icon to the left of the task now
once you mark a task complete you're
going to have a completed list so just
at the bottom here we can click on this
to expand our completed list
so here you can delete the completed
task or if you want to undo a task you
marked complete by mistake you just have
to unclick the check mark to the left of
the task and then it's going to be moved
back up to the list that it came from
but wait there's more
so let me jump ahead on my calendar view
here and i need to point out that as we
added our tasks to google tasks they
were automatically added to my gcal at
the top so this test task i made was
added to the date that i set it in the
task this is really handy because you
don't even have to have this right hand
side panel open in order to get a
snapshot of your upcoming tasks and if
you set a specific time for the task
it's going to be added to your gcal at
that time now if for some reason you
don't have your tasks auto populating in
your gcal just make sure you have your
task calendar toggled on which is here
on the left hand side of your gcal
with your tasks appearing on your
calendar you can open the task right
from there on your calendar just like
you would any other calendar event so
you can edit the task from here or you
can mark it complete from here too so
again you don't even have to access that
right hand side panel if you don't want
to
now let's jump back to our gmail view
for a moment because i want to go over
another cool feature of google tasks
from gmail you can actually just drag
and drop an email
in to your tasks panel on the right now
this does not affect the email in any
way you won't lose the email from your
inbox or anything like that
it's actually going to automatically add
the email as a task in google tasks so
it's going to auto title the task the
same as the subject line of the email
and you can edit the task just as you
would any other task but cooler yet is
you'll notice it adds a direct link to
the corresponding email in the task so
if you click on the little email button
within that task it automatically opens
up that email for you so now you can
easily reference any important
information that was in that email
how cool is that so now that we
understand how to use google tasks on
the web let's take a look at the mobile
app now remember this is an app you're
going to download to your device either
from the app store or google play store
so when you download the google tasks
app you will simply choose the google
account you want to proceed with as soon
as you select your account any tasks and
lists you've already created will
automatically be populated on the mobile
app for you
now if you have multiple google accounts
like i do no worries you can easily
toggle between your accounts within the
app
so to do so you'll just tap on your
profile icon and then select the account
you want to switch to
but the mobile app functions very much
the same as tasks on the web you can add
a new task by selecting the plus symbol
at the bottom or this may be a blue
button that says add a new task if
you're on android but simply tap on that
and you can add a new task you can just
add a little title and hit save or you
can add more details just like you can
on the web and of course you can hit the
calendar icon to add a date and time if
you prefer to
so once you hit save the task is
automatically added to your task list
now in the bottom left there is a
hamburger menu icon and if you tap on
that you can access your lists and
toggle between them or create a new list
right from there
or tap the three dot menu icon in the
bottom right to sort the order of your
tasks or rename the list or just delete
the list entirely or delete all
completed tasks so the same
functionalities you have on the web you
have on the mobile app
so this concludes your google tasks
tutorial for beginners and i'm curious
to know if you like the simplicity of
google tasks and if you use it or will
use it to help you well stay on task
so that's how to use google tasks what
do you think of google tasks how do you
think it compares to other to-do list
apps and task managers let everyone know
in the comments below as always thank
you so much for watching if you like
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for watching see you next time