Coming up,
we look at updates to the Security and Compliance portal in Office 365.
Specifically, Advanced Data Governance.
I'm going to show you advances in knowing and classifying your data.
Cloud intelligence
for proactive policy recommendations
based on your criteria.
Data retention to determine the high-value data to keep
and the obsolete data you can confidently delete.
And finally, default alerts that ensure good governance on your behalf.
As data in your organization continues to grow at an exponential rate,
much of it in an unstructured manor.
We want to give you confidence and understanding in knowing that data
so you can determine the right actions for your organization.
This all comes together with Advanced Data Governance
in the security and compliance center in Office 365.
Whether you're new to data management or an expert,
our focus is on simplifying the experience
while maintaining the granularity of controls
that you need for advanced governance
if you are a records or compliance officer.
In this example of a healthcare company,
you'll notice immediately that I get a comparative view of my data management practices
compared to others in my industry.
The system is also able to make specific recommendations
relative to the data in my tenant
and specific regulatory policies for my industry
that Office 365 detects I have not yet deployed.
Behind-the-scenes, Office 365 is able to recognize
different document types allowing the system to quickly analyze data within my tenant
and make recommendations on my behalf.
While this view is determining the data already within Office 365,
we are making it easier for you to know and classify all of your organization's data.
Including non-Microsoft data that you bring to the service.
This starts with analyzing your data when you bring it to the cloud.
And then becomes a question of filtering or importing what you don't need
in Office 365
using criteria like user, age, and data type.
Once the data is in, were also allowing for more advanced management.
so you can easily determine what data you'd like to preserve and protect.
Coming back to our dashboard,
I can see our tax records recommendation,
and i'm going to create a policy.
Here, I want to customize this policy.
So I choose to go to the retention dashboard.
Here, I create a policy by giving it a friendly name.
And I can now choose what locations across Office 365 I want that policy to apply to.
I can choose any work load within the service,
or third-party data types.
For example, i'm going to choose to apply the policy to all locations.
I can choose how long I want to preserve the content or when I want to delete it.
I can also specify additional options
like publishing labels to allow people to manually apply tags.
To apply retention on content that will match a keyword query,
Or to apply it on content that matches a sensitive information type.
I can also upload my own document fingerprints to apply policies to those specific subsets of data.
For this example, I'm going to choose a sensitive information type.
Since I'm a healthcare organization,
I'm going to choose the medical or healthcare template.
Here I choose the "UK Access to Medical Reports Act".
All the data within my tenant that matches the "UK Access to Medical Reports Act",
will now have this retention policy applied to it.
So these are the templates we've built into Office 365.
You can also select your custom digital fingerprints of document types
that you previously identified as important to you.
And now if you want to review a sub-set of content at a more granular level,
such that a business leader or supervisory reviewer can manually evaluate that content.
You can create a supervisory review rule
in the security and compliance center.
and delegate a reviewer who will tag that content in Outlook or OWA.
Now I'm going to show you built in default system alerts
That leverage cloud intelligence to enable good governance.
Here we have alerts if you have an unusual volume of file downloads,
file deletions, or file preservations and modifications.
In this way, the system lets you know
without any configuration on your behalf
when there is anomalous governance as compared to your regular usage of the service.
These are just some of the updates to Advanced Data Governance in Office 365.
We will continue to invest in giving you a rich window into your data
and guidance and how to govern it according to industry regulations.
LIke the EU's general data protection regulation "GDPR", for example.
There's much more to come including governance in-house machine learning,
which will allow you to mark a small sub-set of data
and extrapolate it from a much larger set.
And then set policies to take action.
To learn more and try these for yourself,
please sign up for an Office 365 E5 preview.
Thanks for watching.
Microsoft Mechanics
www.microsoft.com/mechanics