Hi all! This training tutorial is entitled how to manage notifications in Microsoft Teams.
So to give you a rough idea let's swap to my team just here, okay so the idea is
I'm going to communicate with Josh who is a member of this new ice cream flavor
team. So where do we actually go to manage the notifications? Well what you do is you can go up to
this ellipsis here at the top, and then we can go to settings, and we can go to notifications
and then when you click on notifications here is pretty much everything you'll need to manage your
notifications in Teams. If that's it then great, that's it, you can say goodbye see you later... no no
don't do that! There's a lot more to this. Let us click on customized, I'm not going to go through
everything of this but I’ll go through some of the main ones. So if we go to customize here, now I just
want to just draw your attention to a few things. I've turned both of these ones off I’ll come back
to that a bit later as to what those will do. At the moment the personal @ mentions, it says personal
@ mentions only show in feed is selected, if I click on the drop down list I get the option for
banner and feed, and only show in feed. Now I think the biggest question is what is the difference
between banner and feed? So I'm going to turn them both on, close that, swap back to Joshua , start a new
conversation, and then @ mention myself 'hello how are you?' okay press enter, I go back and then
there we have the banner, okay now what's the feed? Well the feed appears basically over here.
You can see it over here, this is what they call the feed, what I'm just going to do is just
to prove that, go back to our notification settings just at the top, there we go and notifications and
then click customized and then turn from banner and feed, to only show in feed.
So now if I swap back to Joshua and start a new conversation to @ mention myself here
'this is me again' okay so I press that, wait, my phone comes up with the notification, I’ll have
to turn that one down. I see that in the feed here and I can see my activity here, but notice
I did not get a pop-up toast banner, sometimes they call it the toast down there at the bottom,
I didn't get any of that. So there we go. Now there's no way of turning off that personal
@ mentions. Many people say how can I turn all of these notifications off they bug me like crazy!
So what I've found if I go into customization, you can turn all of these off team mentions
all of these but you cannot change the personal @ mention off.
Okay so why would you want to use these ones, team mention? So if I'm going to turn the
Teams mentions to banner and feed, what that basically means is if Josh, if I go back to Josh
mentions the team in his conversation, so @ mentions new ice cream flavor,
'hello everyone'
okay, if I go back I get a notification and I also get this little banner here
that appears at the bottom. I’ll change it to pink there we go excellent, if I don't
want to receive that well guess what? I go back to my settings and my notifications,
customized and then where it says Teams mentions, I'm going to say only show in feed,
which basically means if I went back to Josh and then @ mentioned the team
again here as you can see at the bottom ,
I get a notification on my phone and I’ll turn that one off, but
I can see the notification in the feed but I don't get that pop-up toast.
So brilliant. What else can you do? So let's go to back to notifications again.
Okay so I'm just going to turn this one off, this can be annoying, play sound for
incoming calls and notifications, now this is turning the sound off
on the desktop, so even if I go back and let's just @ mention myself again,
my phone will make a sound
but my computer doesn't. So what I'm just going to do is going to
turn my notifications off now on the phone, let's just do that,
that's better otherwise it'll just drive us mad.
All right then let's go back to Teams, let's go back to our settings and notifications,
and we go to customize, we're doing a lot in this customized section,
so there's options I'm not going to go into too much, so replies to conversations I started,
basically meaning that if you've started a conversation and people have replied to it
then you will get a notification whether in the banner or the feed, the same with replies
to conversations I replied to. Now what I want to do is I might be interested in replies in
the feed and conversations that I've started, but in conversations I reply t, I don't
want that, because I could get loads and loads, so I'm going to turn that one off.
Likes and reactions, so that's banner and feed there, I’m going to change that to, only in feed. What is a
like and reaction? Well I can just very quickly show you. If I write say a message here
let's go back to my ice cream team, and then on my ice cream team I’ll @ mention Josh,
it's not seeming to pick it up, let's try that again,
okay here we go we've got it eventually, he says 'may I say that you're
looking particularly dapper today' there we go.
Press enter, now Josh will get a notification. There we go, let's just go down to that message
and what he's going to do he's going to put a little laugh on that one, but I get
a notification for that one basically, I can see it in my feed here at the top, if I go at the top
there we go 'Joshua reacted to your post'. Excellent okie dokie! All right then, show and pin channels,
so you can hide channels, these are the channels if I hover over, these are the channels you've
pinned to the top of your team or shown on your list. So you know if you want to turn them
off, every one of them, otherwise you're going to get a notification for every new post
that somebody posts up, and that might be a little bit much.
Same with channel mentions, you can @ mention channels. So if you pop that on banner and feed,
and somebody @ mentions a channel in particular you're going to get a notification, and just to give
you an example, if I was in Josh, got a new comment conversation and type
'@ general' now that'll be the general channel in the new ice cream flavor team, 'hello all,
I think you will find this message annoying' here we go, now that's in there
enough now it comes up, and now because I've turned it on I’ll get a little notification.
Excellent alrighty, I don't get a sound because I've turned that off.
All right then, let's have a look at a couple of other things that might be handy.
Now if you've started Teams, let's just go back to our notifications, here there we go, now if
you started Teams you may have the, show message preview, little slider there selected. So what does
that mean? Well if you are in a chat with somebody, so say for instance, let's go back to Josh,
and then Josh is going to chat with me,
and then he will say 'Simon did you get that thing on
your body removed by the doctor?' so that can be quite embarrassing can't it? So if I
go back here, you notice here it actually appears on the message, oh my goodness and so
if somebody's looking over your shoulder and if you're in the office or worst still you're in
a public place and somebody just sends you that message they will instantly see that.
So what you might want to do is go to these little settings just here, go to settings and then turn
that off. So let's just do that, it should be hopefully turned off automatically but just
in case somebody sneaked it on, then you can do that and turn that off, which is great.
So you've also got standard options here if you just want to go straight to all activity
mentions and replies. So chats is whether or not you want to see messages or
anything for @ mentions within the chat, so remember the chat is if somebody's talking to
you one to one. You can also pop out chat, just remember if I go here and I want to pop
out the chat I can do that, and right click and pop that out which is good, and then I can chat
with Joshua in an individual window which might be quite helpful... eventually after it's loaded!
There we go, so I can chat with Joshua on a separate window,
I can go and carry on and you know....you get the idea!
Let me just close that one down. Brilliant, let's go back to my notifications again.
Meetings and calls. So you can change whether or not you want to get a notification if somebody started a meeting you've been invited to, or in the team and
you can adjust how you want to see the chat of that meeting, so if I click on this drop down
list you can see I've got one of three options, I can unmute it to see the whole lot even if I
haven't joined the meeting, you can mute it until you join the meeting, or you
can mute it entirely. So I'm going to mute it until I join. People, you can keep track on people. What
I noticed here is, follow a person's status and get notified when they appear available or offline. So
if I typed in Josh here, now if I go back to Josh and then
I can change his status, so if I click on this here, and you can see here it says available so
let's change that to offline, sometimes you have to wait for this one but let's have a look and
see appear offline, and there you go, you can see instantly now I've got a message that says Joshua
Fortescue is now offline. So you can keep a track on that if you need to. Now I’ll tell you what, let
me just go edit, and if you want to turn that off, that just removes that person which is good. I'm
going to click on the back to settings button, so I can go and change some of these ones here.
Now if I just scroll up to the top , there's one last one which I'm not going to really go into
detail, but say for instance that your files in Teams you're sharing files and people are updating
and changing and moving files, and you say for instance your Teams has closed down so
you're not using Teams for whatever reason, then you can get notifications
through Outlook as an email. So you can set this up, whether you get it none at all, turn it off,
or you can get it as soon as possible, the only trouble with this is it can clog up your inbox a
little bit, if there's a lot of file management and file sort of movement happening
in your team, so I say files I'm just going to do this once every hour, that's good. So
just so you know what I mean by that, when I go to files at the top, let's go to my Teams,
ice cream flavor, and if I go to files, so if there's a lot of activity with these files here
people creating new folders and files and moving them and uploading them, then you'll get an email.
So that might be something you want, it might be something you don't want. If not turn it off.
Well there you go, so that's how you can manage your notifications in Microsoft Teams. If you've
got anything out of this tutorial video then give us a thumbs up, really appreciate it!
If you haven't already done so make sure you click on that subscribe button and
ring that bell so you don't miss any future videos that I’ll bring out. If you've got any
comments about how you use Microsoft Teams or how you've changed the notifications
to best suit you I'd really appreciate that put it in your comments below, because then
other people can have a look at it and we can all learn from that as well!
So I hope everyone's keeping safe I just want to say take care and thank you so much for watching.