This tutorial was developed by the California Employment Development
Department (EDD) to assist you with navigating through e-Services for
Business. This tutorial will show you how to register and obtain an employer
payroll tax account number. It is important to note that before you can
use e-Services for Business to register, you must obtain a username and password.
If you would like to learn how to enroll for a username and password
refer to the tutorial "I Want to Enroll for a Username and Password to Use
Employer Services Online." Welcome to the Employment Development
Department home page. Notice the "Payroll Taxes" and "e-Services for Business" links
in the Employer Services column. Select "Payroll Taxes" to start the registration process.
Once you have registered and are using e-Services for Business to manage
your employer payroll tax account, you can use the "e-Services for Business" link directly.
PLEASE NOTE: In order to use the online registration application,
you must first enroll for a username and password.
Select “Register as an Employer” under the “Getting Started” column. This
page contains information to help you determine if you need to register for an
employer payroll tax account number and what your responsibilities are as an employer.
Select “Information Needed to Register with the EDD.” Select your type
of business for a list of information you will need to begin the registration process.
When you have all of your information available you can start the login process.
Select the back button on your browser to go to the “Payroll taxes” page.
Select the “Enroll or Login” link. Enter your username and password that
you obtained previously. Select "Login."
Select “New Employer.” Select "Next" to continue.
Select “Register for Employer Payroll Tax Account Number.”
Select the reason that best describes why you are applying for a new employer payroll tax
account number. For this example, we select "New Business." Select "Next" to continue.
Now you will select the “Employer Type” that best describes your business. Use
the drop down menu and select from the available choices. For this example, we
select “Commercial.” Now you will select the "Organization Type" that best
describes your business. Use the drop down menu and select from the available choices.
For this example, we select "Corporation." Select "Next" to continue.
It is important that you identify which quarter you first paid wages
in excess of $100. For this example, we select "Current Quarter."
Select “Next” to continue. We need to know if your employees work in California.
Select the answer that applies to you. For this example, we select "Yes."
Select “Next” to continue. Select the type of responsible party that applies to you.
Use the drop down menu and select from the available choices.
For this example, we select "Officer." Enter the "Responsible Party" inforrmation.
For this example, we select "President." If you have additional
responsible parties, select “Add Responsible Party” and enter additional information.
This page also includes an important message about private
corporations and the Sole Shareholder/ Corporate Officer Exclusion Statement (DE 459).
Select “Next” to continue. Enter the "Date Ownership Began Operating"
and answer “Yes” or “No” to the question, “Previously Been a Principal Owner
Registered with EDD?” For this example, we select "No." Select "Next" to continue.
Select the "Industry Activity" that best fits your company and describe your product
or service in detail. For this example, we select "Other" and typed in "Testing"
for the description. Select "Next" to continue. If applicable, enter the DBA name of your
company. If you do not have a DBA, leave this field blank. Also, enter the legal
name of your company exactly as it appears on your organizing documents.
These names may be used on communications sent from the EDD to you. It is very important
that the EDD establishes your employer payroll tax account with
the correct legal name. Do not omit any words or use any abbreviations.
If your business is registered with the California Secretary of State (SOS), select "Yes"
and enter the ID number. If you have a Federal Tax ID number, select "Yes" and
enter it. Select "Next" to continue. Now we are going to move on to your business
“Location Address.” If your mailing address is differenct from your location address,
select “No” for the mailing address question. A new section will appear to
enter your mailing address. For this example, we select "Yes." Select "Next" to continue.
Now you will enter your “Business Contact” information.
You can also select to be contacted by the EDD, using email, if needed.
For this example, we select “Yes” and enter an email. Select "Next" to continue.
You may add the “Taxpayer Representative Contact” information to your account.
If you choose this option, enter the name, phone number, and email
address of the person authorized to provide the EDD with information needed
to maintain your employer payroll tax account. If the contact person is an
outside accountant, agent, or tax representative complete and submit a
Power of Attorney Declaration (DE 48). If the address of your representative is
different from your business address and you want to provide it to the EDD, select
“Yes” to the statement “I want to add representative’s address.” If you do not
wish to provide the address, select “No.” Select "Next" to continue. Now you will
answer questions about the use of a payroll reporting agent. If you are an
authorized payroll agent and use professional assistance with payroll
reporting, answer these questions, “Yes.” For this example, we select "No" to both questions.
Select “Next” to continue. Finally you will complete the "Declaration Page."
The declaration page is very important. This is where you certify
under penalty of perjury that the information provided is true, correct,
complete, and that these actions are not being taken to receive a more favorable
Unemployment Insurance rate. You further certify that you have the authority to
sign on behalf of this business. The "Submit" button is now available at the
bottom of the page. You may review all the information you entered using the
“Previous” and “Next” buttons. Now that all the questions have been completed, we are
ready to select “Submit.” Are you sure you want to submit this request? Select "Ok" to continue.
Here is your confirmation number for the new employer payroll tax account number you requested.
You can print a copy for your records. Once your request has been
processed, you will receive an email to the email address you used to enroll in e-Services for Business.
Most requests are processed within a few minutes, but may take up to three business days.
Thank you for taking the time to watch this tutorial on registering for an employer payroll tax account number.
Be sure to view our other tutorials demonstrating how to file bulk returns, make bulk
view our other tutorials demonstrating how to file bulk returns, make bulk
payments, and the many other actions available in e-Services for Business.
Other resources are available at www.edd.ca.gov or by calling the Taxpayer
Assistance Center at 1-888-745-3886.